Oce PlotWave 900 User manual

-
o
Océ
PlotWave 900
Serious Power
User manual
Operating
information

Copyright
© 2012, Océ
All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted
in any form or by any means without written permission from Océ.
Océ makes no representation or warranties with respect to the contents hereof and specifi-
cally disclaims any implied warranties of merchantability or fitness for any particular purpose.
Furthermore, Océ reserves the right to revise this publication and to make changes from
time to time in the content hereof without obligation to notify any person of such revision
or changes.
Edition: 2012-05

Trademarks
Océ, Océ PlotWave 900 are registered trademarks of Océ-Technologies B.V.
Adobe®, Acrobat®, Reader® and Distiller® are registered trademarks of Adobe® Systems
Incorporated.
Microsoft®, Windows® , Windows 2000®, Windows XP®, Windows Server 2003®,
Windows Vista®, Windows 7® are either registered trademarks or trademarks of Microsoft®
Corporation in the United States and/or other countries.
Mozilla ®, Firefox®are registered trademarks of Mozilla® Systems Incorporated.
PostScript® 3™ is a registered trademark of Adobe® Systems Incorporated.
Products in this publication are referred to by their general trade names. In most, if not
all cases, these designations are claimed as trademarks or registered trademarks of their
respective companies.
3
Trademarks

Contents
Chapter 1
Introduction.......................................................................................................11
Notes for the reader.................................................................................12
Online support for your product.............................................................14
The Océ PlotWave 900.............................................................................16
The Océ PlotWave 900 key concepts......................................................17
User interaction........................................................................................20
Turn the Océ PlotWave 900 on and off ..................................................21
Timers........................................................................................................24
Working area ...........................................................................................27
Chapter 2
Get to know the Océ PlotWave 900 system...................................................29
The Océ PlotWave 900 system................................................................30
Printer operator panel..............................................................................32
Printer operator panel actions.................................................................34
Printer operator panel display.................................................................35
Select a language.....................................................................................36
Media types, material and sizes on the printer......................................37
Stop a print job.........................................................................................39
Operator attention light ..........................................................................40
“Online/Offline” button...........................................................................42
Chapter 3
Define your workflow with Océ Express WebTools......................................45
Introduction...............................................................................................46
Océ Express WebTools......................................................................46
The system requirements..................................................................47
Configure the network settings in Océ Express WebTools.............49
The 'Jobs' tab.....................................................................................50
The 'System' tab.................................................................................52
Media indication.................................................................................53
Toner level indication.........................................................................55
The Scanner accounting tab..............................................................57
The 'Preferences' tab..........................................................................59
The 'Configuration' tab......................................................................60
Set another language for Océ Express WebTools...........................61
How to edit a setting..........................................................................63
View and check the settings..............................................................65
Save the settings in a file...................................................................66
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Contents

Load the settings from a file..............................................................67
Restore the factory defaults...............................................................68
The system monitor...........................................................................69
Shut down or restart the controller..................................................71
Security.....................................................................................................72
Access and passwords.......................................................................72
User roles and authorizations......................................................72
Log in as an authorized user........................................................74
Log out after your session...........................................................75
Change the password for authorized users................................76
Secure protocols.................................................................................77
Enable IPSec..................................................................................77
Enable IPv6....................................................................................79
IPv6 settings..................................................................................80
E-shredding.........................................................................................81
Enable or disable the e-shredding function...............................81
Select the e-shredding algorithm................................................82
Specify the number of overwrite passes....................................83
Configure your printing system..............................................................84
Change the regional settings.............................................................84
Configure the sleep mode timer.......................................................85
Configure and manage scan destinations..............................................86
Configure scan destinations..............................................................86
Configure a local scan destination....................................................88
Configure a remote scan destination................................................89
Define your printing system preferences...............................................93
What you need to know about default settings...............................93
Define the system preferences..........................................................94
Define the print job preferences........................................................97
Define the template preferences.......................................................99
Define a scan-to-file template..........................................................102
Enable scan-to-file view...................................................................106
Define the stamps preferences........................................................108
Define the media series...................................................................110
Define the separation sheet preferences........................................111
Define the default output quality for print jobs.............................113
Define the default output quality for copy and scan-to-file jobs...115
'File type' and scan-to-file................................................................118
Manage jobs on your printing system.................................................119
The Smart Inbox and Jobs Queue concept....................................119
Use Smart Inboxes in a multiple-user environment.....................123
Use Smart Inboxes in a repro environment...................................124
Use Smart Inboxes in a multiple-user and repro environment....125
Open or create a Smart Inbox.........................................................126
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Contents

Delete a Smart Inbox........................................................................127
Chapter 4
Use the Océ PlotWave 900 to print ..............................................................129
The job states.........................................................................................130
Send print jobs.......................................................................................132
What you need to know before you send your print jobs............132
Use Océ Publisher Express to send a print job..............................133
Use the Océ Windows® Printer Driver to send a print job............135
Use the Océ PostScript® 3 Driver to send a print job....................137
Use FTP to send a print job.............................................................139
Use LPR to send a print job.............................................................140
Print a job from the Smart Inbox....................................................141
Chapter 5
Use the Océ PlotWave 900 scanner to copy.................................................143
Scanner operator panel.........................................................................144
Preference section..................................................................................147
Custom card start screen.......................................................................148
Templates start screen...........................................................................149
Sections on the display of the scanner operator panel......................150
Job templates.........................................................................................153
Change the operator panel language...................................................154
Settings on the Océ PlotWave 900 scanner operator panel...............155
Perform basic copy jobs........................................................................157
Make copies............................................................................................158
Select the required media.....................................................................160
Select the input mode............................................................................161
Specify the zoom factor.........................................................................162
Define settings for the next original.....................................................163
Account information..............................................................................164
Use the manual feed for copy jobs.......................................................165
Stop a job................................................................................................166
Interrupt a job.........................................................................................167
Stamping.................................................................................................168
Chapter 6
Use the Océ TDS600 scanner to copy...........................................................169
Scanner operator panel.........................................................................170
Section, Function and Arrow keys........................................................172
Preference section..................................................................................173
Custom card start screen.......................................................................174
Templates start screen...........................................................................175
Job templates.........................................................................................176
Sections on the operator panel.............................................................177
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Contents

Perform basic copy jobs........................................................................180
Make copies............................................................................................181
Select the required media.....................................................................182
Select the input mode............................................................................184
Select the zoom factor...........................................................................185
Select the exposure................................................................................186
Background compensation....................................................................187
Define settings for the next original.....................................................188
Deliver originals after scan jobs............................................................189
Use the manual feed for copy jobs.......................................................190
Account Logic.........................................................................................192
Define the delivery of folded copies.....................................................193
Interrupt a job.........................................................................................194
Stop a job................................................................................................195
Stamping.................................................................................................196
Chapter 7
Use Océ Mobile Printing and Scanning........................................................197
Océ Mobile WebTools............................................................................198
Configure the Océ Express WebTools settings for a mobile connec-
tion...........................................................................................................200
Generate the 'Quick Response Card' ...................................................202
Connect your mobile device to Océ Mobile WebTools.......................205
Print from your mobile device..............................................................207
Save a scanned document on your mobile device.............................209
Chapter 8
Special copy and scan jobs............................................................................211
Océ PlotWave 900 scanner....................................................................212
Non-standard size originals (Océ PlotWave 900 scanner)............212
The scan width..................................................................................213
The copy size....................................................................................214
Scanning originals with filing strip.................................................215
Brightness.........................................................................................218
Automatic background compensation...........................................219
Original type.....................................................................................220
Copy with a separation sheet..........................................................221
Scan-to-file........................................................................................223
Copy with a template.......................................................................225
Océ TDS600 scanner..............................................................................226
Non-standard size originals (Océ TDS600 scanner)......................226
The scan width..................................................................................227
The copy size....................................................................................228
Scanning originals with filing strip.................................................229
Brightness.........................................................................................232
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Contents

Automatic background compensation...........................................233
Original type.....................................................................................234
Auto align..........................................................................................235
Shift the image.................................................................................237
Mirror image.....................................................................................239
Make a set copy................................................................................240
Chapter 9
The Folder, Reinforcement unit and Belt unit .............................................241
Introduction.............................................................................................242
Folder.......................................................................................................243
Folding settings from the scanner operator panel..............................245
Maximum folding length.......................................................................247
Reinforcement unit.................................................................................249
The belt unit............................................................................................251
Belt full detection...................................................................................254
Chapter 10
Océ Double Decker Pro ..................................................................................255
About the Océ Double Decker (Pro)......................................................256
The components.....................................................................................257
Product specifications............................................................................259
How to set the tray selection method...................................................260
How to set the media separation method............................................261
Chapter 11
System maintenance .....................................................................................263
Replace/Load a roll of media.................................................................264
Clear the chip tray..................................................................................270
Add toner................................................................................................271
Clean the Océ PlotWave 900 scanner...................................................273
Clean the Océ TDS600 scanner.............................................................275
Introduction to reinforcement unit maintenance................................277
Insert a new tape roll.............................................................................278
Empty the waste box.............................................................................286
Clean the reinforcement knives............................................................288
Empty the waste basket of the punch unit...........................................290
Chapter 12
Solve problems...............................................................................................291
Introduction.............................................................................................292
Job error reports....................................................................................293
How to detect a problem with the help of Océ Express WebTools.293
How to correct a problem with the help of Océ Express
WebTools..........................................................................................295
Define the error report settings.......................................................298
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Contents

Troubleshooting.....................................................................................299
How to clear an original jam (Océ PlotWave 900scanner)............299
How to clear an original jam (Océ TDS600 scanner).....................301
How to clear a media jam in the paper roll compartment............303
How to clear a media jam behind the chip tray.............................304
How to clear a media jam in the vertical transport unit................305
How to clear a media jam underneath the roll 1, roll 3 and roll 5 tri-
angular feed unit..............................................................................306
How to clear a media jam in the manual feed ..............................307
How to clear a media jam in the fuser section...............................309
How to clear a media jam in the folder..........................................313
How to clear a media jam in the high capacity output unit of the
folder.................................................................................................317
How to clear a media jam in the Reinforcement unit....................320
How to clear a tape jam in the reinforcement unit........................322
No reinforcement strips on the output without an error message.325
Other problems.................................................................................327
Chapter 13
Support............................................................................................................329
Service required indication...................................................................330
'Online services' ....................................................................................331
Update the system software.................................................................333
Chapter 14
License management.....................................................................................335
Introduction to managing licenses.......................................................336
The 'Licenses' tab in the Océ Express WebTools................................337
The basic workflow of 'Support' - 'Licenses' activation......................338
Océ License Logic...................................................................................339
The structure of license files and licenses...........................................340
Check your licenses................................................................................342
Save the currently active licenses.........................................................344
Install a new license...............................................................................345
Chapter 15
Account management....................................................................................347
An overview of Océ Account Center.....................................................348
Océ Account Console®...........................................................................350
Introduction to Océ Account Console.............................................350
Summary of Océ Account Console.................................................351
Enable account management in the Océ Express WebTools.......354
Chapter 16
Software options............................................................................................357
Océ Repro Desk Studio..........................................................................358
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Contents

Océ Repro Desk Studio....................................................................358
Chapter 17
Network and Security settings......................................................................359
Check or adapt the network settings....................................................360
Appendix A
System specifications.....................................................................................361
Specifications Océ PlotWave 900 printer ............................................362
Specifications Océ PlotWave 900 scanner...........................................364
Specifications Océ TDS600 scanner.....................................................366
Specifications Océ PlotWave 900 controller........................................368
Specifications folder and reinforcement unit (optional).....................370
Specifications Océ Delivery Tray (Optional)........................................371
Specifications Océ Double Decker Pro (Optional)...............................372
Specifications Delivery belt unit (optional)..........................................373
Preferred Océ media types and sizes...................................................374
Standard scale factor.............................................................................377
Appendix B
Reader's comment sheet................................................................................379
Online support for your product...........................................................380
Reader's comment sheet.......................................................................382
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Contents

Chapter 1
Introduction

Notes for the reader
Introduction
This manual helps you to use the Océ PlotWave 900. The manual contains a description
of the product and guidelines to use and operate the Océ PlotWave 900.
Definition
Attention-Getters
Parts of this manual require your special attention. These parts can provide the following:
•Additional general information, for example, information that is useful when you
perform a task.
•Information to prevent personal injuries or property damage.
Note, Attention, and Caution
The words Note, Attention and Caution draw your attention to important information.
Overview of the attention-getters#
IndicatesIconWord
Tips or additional information about the correct use
of the product.
Note
Information to prevent property damage, for example
damage to the product, documents, or files.
Attention
Information to prevent personal injuries.
The Caution indication has several icons that warn
against various hazards. The icons are shown below.
Caution
General hazardCaution
Hot surfaceCaution
Electric shockCaution
Chapter 1 - Introduction12
Notes for the reader

IndicatesIconWord
Moving partsCaution
Laser beamCaution
The use of heat-resistant gloves is mandatory when you
carry out these actions.
Safety information
Before using this Océ product, make sure that you read and understand the safety infor-
mation which is part of the user documentation. You can download the safety information
via http://global.oce.com/support/ or, if applicable, find it on the user documentation
CD/DVD that is delivered together with the machine or obtain the safety information
from your local Océ representative. To avoid potential hazards, maintenance is strictly
preserved to properly qualified and trained service technicians.
Sustainability Information
Océ is focused on creating value for all stakeholders by realizing profitable, sustainable
growth. The Océ strategy is aimed at optimizing business processes, strengthening its
product portfolio and boosting distribution power. Sustainability underpins these strategic
aims. A strong performance in sustainability contributes to operational efficiency as well
as generating stronger product propositions and a more powerful market image. It is no
coincidence that Océ embraced sustainability as part of its core proposition decades ago.
You can find more information about the sustainability policy of Océ via www.sustain-
ability.oce.com.
Chapter 1 - Introduction 13
Notes for the reader

Online support for your product
Introduction
Océ offers comprehensive support for your product on the website:
http://global.oce.com/
Here you can find the latest information that can help you to take full benefit of your
product. You can also find answers to your questions.
Please visit the website regularly for updates on the following topics:
•Downloads:
•Support
•Supplies
Downloads:
User manuals, printer drivers and other resources can change without prior notice. To
stay up-to-date, you are advised to download the latest resources from:
http://global.oce.com/support
Before using your product, you must always download the latest safety information for
your product. Before using your product, make sure that you read and understand all
safety information in the manual entitled "Safety Instructions".
Support
A Knowledge Base (OKB) with answers to your questions or problems is continuously
being updated. To find an answer to your question or problem, please visit:
http://global.oce.com/support and select your product.
In the Support section, use the search field to enter your question. You will get a list of
possible answers.
Supplies
A media guide with the latest information is available on the website:
http://global.oce.com/supplies/
Here you can find the media that your product supports, for example. You can also find
more information about supplies for your product, such as toner. You can also order new
supplies directly through the website.
Chapter 1 - Introduction14
Online support for your product

Addresses of local Océ organizations
For the addresses of local Océ organizations, visit:
http://global.oce.com/contact/countries
Comments
Send your comments by e-mail to:
[email protected]
Chapter 1 - Introduction 15
Online support for your product

The Océ PlotWave 900
Introduction
The Océ PlotWave 900 is a wide format, black and white, high volume multifunctional
system.
The Océ PlotWave 900 offers a broad range of print, copy, and scan-to-file functionality.
The printer prints at a resolution of 600 dpi and is highly productive because of its Océ
Copy Press technology.
A complete Océ PlotWave 900 system with options can consist of the following modules.
•Océ PlotWave 900 printer
•Océ PlotWave 900 controller with monitor, keyboard, and mouse
•Océ PlotWave 900 scanner (optional), or
•Océ TDS600 scanner (optional)
•Océ Delivery Tray (optional)
•Océ Double Decker (optional)
•Folder (optional)
- Belt unit (optional)
- Punch unit (optional)
- Reinforcement unit (optional)
Illustration
[10] Example: Océ PlotWave 900 with Océ PlotWave 900 scanner, folder and belt unit.
Chapter 1 - Introduction16
The Océ PlotWave 900

The Océ PlotWave 900 key concepts
Printer configuration
The Océ PlotWave 900 printer has 4 to 6 media rolls, two or three roll loaders. Océ
Delivery Tray, folder or Océ Double Decker (Pro) stacker are optional.
Copy functionality
A large number of copy activities can be performed with the Océ PlotWave 900 scanner
or the Océ TDS600 scanner. A wide variety of original and copy-related settings are
supported. Users can specify particular layout, media, finishing, feeding and quality en-
hancement options from the scanner operator panel.
Scan functionality
The Océ PlotWave 900 offers full hybrid performance with its optional scan-to-file
functionality. Documents are scanned and copied and then stored digitally. Ten customiz-
able destinations are supported.
Adobe® PostScript® 3™/PDF
The Océ PlotWave 900 fully supports Adobe® PostScript® 3™. Extra fonts are available
as an option for the Japanese, Chinese and Korean languages. They can be enabled with
a license in the Océ Express WebTools.
Network connectivity
The Océ PlotWave 900 supports a number of popular network protocols. This means
that it can be used in multiple networking environments such as TCP/IP (IPv4 and IPv6),
NetBEUI, and Novell Pserver (IPX/SPX).
Print and copy jobs
Print and copy jobs are sent to the Océ PlotWave 900 printer from a user application
(print job) or from the scanner (copy job). Print and copy jobs can consist of several sets,
which in turn can consist of several pages. Sorting of a print or copy job can take place
based on sets or on pages.
Processing sets
The Océ PlotWave 900 supports processing sets. This means that a job can consist of
several files or originals. You can print or scan these files or originals multiple times and
Chapter 1 - Introduction 17
The Océ PlotWave 900 key concepts

in sorted sets. The Océ PlotWave 900 is equipped with 2 hard disks with a set memory
for up to 2500 A0s. This allows for the creation of identical sets that are sorted either by
page or by set.
Océ Matrix Logic®
Océ Matrix Logic® is an Océ PlotWave 900 option that allows you to form different
copy sets from one set of scanned originals in one single operation using predefined set-
tings. This application is free of charge and downloadable in the Océ Express WebTools.
Spool memory
The Océ PlotWave 900 contains a spool memory that provides a queuing system for
documents you want to print or copy. The spool memory allows multiple users to send
print and copy jobs to the Océ PlotWave 900 at the same time. The print and copy jobs
are then placed in the print queue where they wait to be printed. The job that is put into
the queue first is printed first. The system can be set up to give priority to either print or
copy jobs.
Job recovery
The Océ PlotWave 900 is equipped with a job recovery function that safeguards users
against data loss in case of a printer failure. After a restart, the data submitted to the
printer before the crash is automatically processed and printed. This means that jobs do
not have to be resubmitted after a printer malfunction. This saves valuable time for the
users.
Green button principle
The Océ PlotWave 900 is a very user-friendly system. The scanner, in particular, is very
easy to operate. Basic copy jobs can be performed by simply pressing the green start key
on the scanner operator panel. You have to change the default copy settings with the help
of the other settings on the scanner operator panel only if you want to perform more
complex copy jobs.
Templates
The scanner operator panel offers a number of customizable templates for the job settings
of a copy or scan job. The templates allow you to store your preferred job settings. To
start a job, you simply select a template on the operator panel and press the green button.
Templates can be managed in the Océ Express WebTools.
Chapter 1 - Introduction18
The Océ PlotWave 900 key concepts

Integrated Océ Express WebTools controller application
The Océ Express WebTools controller application supports a centralized workflow.
This application has a transparent and intuitive layout, where you can perform many
tasks based on user role defined access. Separate work spaces give you a full overview and
full control on print and scan job management, but also allows you to manage your
templates, system preferences and network connectivity settings. You can also monitor
the status of your system in this application. You can access the integrated Océ Express
WebTools controller application from any networked workstation.
Chapter 1 - Introduction 19
The Océ PlotWave 900 key concepts

User interaction
Introduction
The user can communicate with the Océ PlotWave 900 from local locations and remote
locations.
Printer or scanner operator panel
The Océ PlotWave 900 offers a printer or scanner operator panel that allows you to do
the following.
•Manipulate aspects of machine behavior on the printer operator panel.
•Define the settings for copy, scan and scan-to-file jobs on the scanner operator panel.
Integrated Océ Express WebTools controller application
The Océ Express WebTools controller application supports a centralized workflow.
This application has a transparent and intuitive layout, where you can perform many
tasks based on user role defined access.
Separate work spaces give you a full overview and full control of print and scan job
management, but also allow you to manage your templates, system preferences and network
connectivity settings.
You can also monitor the status of your system in this application. You can access the
integrated Océ Express WebTools controller application via the printer controller monitor,
or via any networked workstation.
Printer drivers
With the Océ PlotWave 900 the Océ Windows® Printer Driver and the Océ PostScript®
3™ Drivers can be used. With these drivers, users in remote locations can print their
files directly from their applications to the Océ PlotWave 900. More information about
installing, configuring and using drivers can be found in the documentation provided
with the drivers. All Océ drivers can be freely downloaded from the internet at
www.oce.com.
Océ Publisher Express job submission software
Océ provides Océ Publisher Express job submission software that allows you to send print
jobs to your Océ PlotWave 900.
Océ Publisher Express is a built-in job submitter in the Océ Express WebTools. You can
open Océ Publisher Express in the jobs tab of the Océ Express WebTools ('Create new
job').
Chapter 1 - Introduction20
User interaction