Ricoh D2200 User manual

Operating Instructions
For safe and correct use, be sure to read the Safety Information in Read This First before using the machine.

TABLE OF CONTENTS
Introduction......................................................................................................................................................... 6
How to Read This Manual................................................................................................................................. 7
Symbols...........................................................................................................................................................7
Disclaimer........................................................................................................................................................7
Notes...............................................................................................................................................................7
Terminology........................................................................................................................................................ 8
Precautions for Use.............................................................................................................................................9
Handling This Product.................................................................................................................................... 9
Wireless Networking..................................................................................................................................... 9
Cleaning....................................................................................................................................................... 10
Copyright Notice......................................................................................................................................... 10
1. Overview
Things You Can Do with Interactive Whiteboard.......................................................................................... 11
Screen Configuration.......................................................................................................................................16
Screen Display Modes.................................................................................................................................... 18
Icons Displayed on the Interactive Whiteboard............................................................................................ 19
Operating the Screen...................................................................................................................................... 25
Inserting a USB Flash Memory Device...........................................................................................................27
2. Using a Whiteboard
Basic Operations..............................................................................................................................................29
Writing on the Screen..................................................................................................................................29
Deleting Strokes........................................................................................................................................... 33
Enlarging, Reducing, or Moving the Strokes.............................................................................................39
Cutting, Copying, or Pasting Strokes......................................................................................................... 40
Changing the Display Magnification/Moving the Display Area............................................................42
Undoing Operations....................................................................................................................................45
Operating a Page............................................................................................................................................ 46
Adding a Page.............................................................................................................................................46
Deleting a page........................................................................................................................................... 47
Turning Pages...............................................................................................................................................48
Operating a File............................................................................................................................................... 49
Saving Pages................................................................................................................................................49
Saving Pages Temporarily.......................................................................................................................... 52
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Importing a File............................................................................................................................................ 53
Importing a Temporarily Saved File........................................................................................................... 56
Sending Pages by E-mail............................................................................................................................ 59
Specifying Destinations............................................................................................................................... 62
Printing.......................................................................................................................................................... 65
Linking with a Smart Device........................................................................................................................ 67
3. Connecting Devices
Devices That Can Be Connected to the Machine..........................................................................................69
Connecting a Computer or Tablet to the Machine........................................................................................71
Connecting a Video Conferencing Device to the Machine..........................................................................73
Sharing the Whiteboard Screen in a Video Conference..........................................................................74
Using a Projector to Project a Screen............................................................................................................. 76
4. Connecting to a Video Conference
Using the RICOH UCS Function......................................................................................................................79
Installation Requirements.............................................................................................................................80
Preparing for Use.........................................................................................................................................82
Holding a Meeting...................................................................................................................................... 83
What you can do during a meeting........................................................................................................... 84
Specifying the Settings.................................................................................................................................86
5. Using the Web Page of the Machine
Things You Can Do on the Web Page........................................................................................................... 89
Displaying the Top Page............................................................................................................................. 89
Downloading Temporarily Saved Files.......................................................................................................... 91
Managing Temporarily Saved Files............................................................................................................... 93
Opening Administrator Settings...................................................................................................................... 95
6. Using the Machine to Perform Operations on a Computer Screen
IWB Remote Desktop Software Overview.....................................................................................................97
Downloading IWB Remote Desktop Software.............................................................................................. 98
Installing IWB Remote Desktop Software.......................................................................................................99
Uninstalling IWB Remote Desktop Software............................................................................................... 101
Using IWB Remote Desktop Software to Perform Operations on a Computer Screen........................... 102
7. Using a Remote Whiteboard to Share the Screen
Overview of Remote Whiteboard................................................................................................................ 105
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Opening a Remote Whiteboard Session.....................................................................................................107
Opening a Remote Whiteboard Session in Compatible Mode............................................................109
Closing a Remote Whiteboard Session....................................................................................................... 111
Participating in a Remote Whiteboard Session...........................................................................................112
Participating from the Interactive Whiteboard........................................................................................112
Participating from the Web Browser........................................................................................................115
Participating from Remote Viewer............................................................................................................116
Leaving a Remote Whiteboard Session.......................................................................................................119
Checking the Remote Whiteboard Information...........................................................................................120
8. Changing the Interactive Whiteboard Settings
Changing the Detailed Settings.................................................................................................................... 123
Displaying the Desktop..................................................................................................................................125
Icons on the Desktop.................................................................................................................................125
Opening General Settings............................................................................................................................ 126
General Settings Icons.............................................................................................................................. 126
Opening Administrator Settings....................................................................................................................127
Administrator Settings................................................................................................................................128
Configuring Network Settings.......................................................................................................................132
Configuring Wireless Network Settings.......................................................................................................134
Setting the Date and Time............................................................................................................................. 136
Configuring Region and Language Settings................................................................................................137
Adding or Deleting Your Remote License.................................................................................................... 138
Adding Your Remote License....................................................................................................................138
Deleting a Remote License........................................................................................................................138
Configuring SMTP Server Settings............................................................................................................... 140
Settings for Using the Mail to Print Function............................................................................................ 140
Managing a Remote Contact List................................................................................................................. 142
Creating a Remote Contact List................................................................................................................ 142
Adding a Remote Contact List.................................................................................................................. 144
Exporting a Remote Contact List...............................................................................................................145
Managing an Email Address Book.............................................................................................................. 146
Creating an Email Address Book............................................................................................................. 146
Adding an Email Address Book............................................................................................................... 148
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Exporting an Email Address Book............................................................................................................149
Managing a Shared Folder List....................................................................................................................150
Creating a Shared Folder List...................................................................................................................150
Importing a Shared Folder List................................................................................................................. 153
Exporting a Shared Folder List................................................................................................................. 154
Collecting Logs...............................................................................................................................................155
Saving the Log to a USB Flash Memory Device..................................................................................... 156
Attaching the Log to E-mail.......................................................................................................................156
Updating Your System...................................................................................................................................158
Updating the System Using a USB Flash Memory Device.....................................................................158
Changing the System Settings.......................................................................................................................160
Changing the Security Settings.....................................................................................................................167
Changing the Print Settings........................................................................................................................... 170
Changing the Video Conference Settings....................................................................................................172
Managing Devices Connected via Bluetooth..............................................................................................173
Adding a device........................................................................................................................................173
Deleting a device.......................................................................................................................................173
Managing the Device Settings......................................................................................................................174
Performing a Configuration Settings Backup.......................................................................................... 175
Restoring Configuration Settings.............................................................................................................. 176
Synchronizing Settings on Multiple Whiteboards.................................................................................. 177
Restoring the Factory Default Settings..........................................................................................................178
9. Troubleshooting
If a Message is Displayed during Operation..............................................................................................179
If an Error Message is Displayed during Startup....................................................................................179
Error Messages Related to Drawing/Editing/Erasing Strokes............................................................. 180
Error Messages Related to Remote Whiteboard....................................................................................180
Error Messages Related to PDF File Importing/Saving......................................................................... 183
Error Messages Related to Temporarily Saved Files..............................................................................191
Error Messages Related to the RICOH UCS Function............................................................................191
Error Messages Related to the Authentication Function Using RICOH Streamline NX....................... 194
Error Messages Related to the System.................................................................................................... 195
Error Messages Related to Configuration Settings.................................................................................196
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Error Messages Related to Web Page.................................................................................................... 198
Other Error Messages...............................................................................................................................199
Error Massages Related to IWB Remote Desktop Software..................................................................200
When You Cannot Use the Interactive Whiteboard As You Want........................................................... 202
When Turning the System On/Off.......................................................................................................... 202
When Displaying an Image..................................................................................................................... 203
When Using the System as a Whiteboard.............................................................................................. 203
When Using the System as a Monitor..................................................................................................... 204
While Using Remote Whiteboard............................................................................................................205
When Using a USB Flash Memory Device............................................................................................. 205
When Accessing the Web Page.............................................................................................................. 206
When Printing............................................................................................................................................ 207
When Exporting or Importing Registration Data.................................................................................... 207
When Synchronizing Device Settings......................................................................................................209
10. Appendix
Managing the Machine with RICOH Streamline NX................................................................................. 211
Preparing for Use...................................................................................................................................... 211
Logging in.................................................................................................................................................. 212
Logging out................................................................................................................................................ 213
Using the Crestron Function.......................................................................................................................... 214
Using Remote Viewer.................................................................................................................................... 215
Installing Remote Viewer on a Computer................................................................................................216
Uninstalling Remote Viewer from the Computer..................................................................................... 217
Changing the Display Magnification of Remote Viewer........................................................................217
Configuring the Remote Viewer Settings................................................................................................. 218
Creating a Remote Contact List................................................................................................................ 219
Maintenance..................................................................................................................................................221
Cleaning the Display.................................................................................................................................221
List of Video Input Signals Supported by the Machine...............................................................................222
Specifications................................................................................................................................................. 227
Trademarks.....................................................................................................................................................231
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Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the software. Be sure to read these explanations.
Indicates supplementary information that you may find helpful, but not essential to completing a task.
[ ]
Indicates the names of screens, menus, settings, and buttons.
Disclaimer
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
Notes
Contents of this manual are subject to change without prior notice.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
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Terminology
This section explains the terms used in this manual.
Captured page
A page captured to the machine.
Stroke
A line can be drawn with your fingers. A stroke starts when you start drawing and ends when your
finger is moved away from the surface of the screen.
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