Ricoh D5500 User manual

Operating Instructions
For safe and correct use, be sure to read the Safety Information in Read This First before using the machine.

TABLE OF CONTENTS
Introduction......................................................................................................................................................... 7
How to Read This Manual................................................................................................................................. 8
Symbols...........................................................................................................................................................8
Disclaimer........................................................................................................................................................8
Notes...............................................................................................................................................................8
1. Machine Overview and Viewing the Screen
Things You Can Do with This Machine............................................................................................................. 9
Viewing the Screen.......................................................................................................................................... 13
A Screen Page and a Captured Page........................................................................................................14
Main Operation Panel Icons...........................................................................................................................15
Page Operation Panel Icons........................................................................................................................... 17
Operating the Screen...................................................................................................................................... 18
Operating Screens with the Pen................................................................................................................. 18
Operating the Screen Using Your Fingers................................................................................................. 20
2. Using the Machine as a Whiteboard
Writing Strokes................................................................................................................................................. 21
Pen Icon Submenu....................................................................................................................................... 21
Selecting and Editing Strokes..........................................................................................................................23
Deleting Strokes................................................................................................................................................25
Deleting a Portion of a Stroke.....................................................................................................................25
Deleting Individual Strokes..........................................................................................................................26
Selecting and Deleting Multiple Strokes....................................................................................................27
Deleting All Strokes......................................................................................................................................28
Undoing Operations........................................................................................................................................29
Undo............................................................................................................................................................. 29
Redo..............................................................................................................................................................30
Writing Markers............................................................................................................................................... 31
Saving Pages....................................................................................................................................................32
Saving Pages in a Shared Folder or to a USB Memory Device.............................................................. 32
Saving Pages Temporarily on the Machine...............................................................................................34
Saving and Sending Pages by E-mail............................................................................................................ 37
Using Mail to Print........................................................................................................................................38
Viewing the Screen Used to Specify a Destination E-mail Address.........................................................39
1

Printing Pages................................................................................................................................................... 42
Viewing the Screen Used to Specify the Printing Conditions....................................................................42
Operating a Screen Page............................................................................................................................... 44
Capturing the Screen Page.........................................................................................................................44
Operating a Captured Page........................................................................................................................... 45
Turning Pages...............................................................................................................................................45
Adding and Deleting a Page...................................................................................................................... 46
Changing the Display Magnification............................................................................................................. 48
Changing the Display Magnification Using Your Fingers........................................................................ 48
Changing the Display Magnification with the Pen....................................................................................49
3. Displaying a File or Images from an Image Output Device and Writing Information
Importing a File and Writing Information.......................................................................................................51
Importing a File............................................................................................................................................ 52
Importing a Temporarily Saved File........................................................................................................... 54
Displaying an Image from a Computer and Writing Information................................................................ 58
Switching the Display Screen......................................................................................................................60
4. Connecting Devices to Input and Output Terminals for Use with the Display
Input Terminals, Output Terminals, and Devices That Can Be Connected to the Machine....................... 61
Displaying Images from a Video Conferencing Device................................................................................63
Writing Information while Displaying Images from the Video Conferencing Device.............................64
Sharing a Screen during a Video Conference.......................................................................................... 65
Video Conferencing with the Whiteboard.................................................................................................66
Using a Projector to Project a Screen............................................................................................................. 68
5. Sharing the Screen
Overview of Remote Whiteboard...................................................................................................................71
Possible Combinations of Hosting Modes and Participating Devices..................................................... 72
Opening a Remote Whiteboard Session....................................................................................................... 74
Opening a Remote Whiteboard Session in Compatible Mode.............................................................. 75
Closing a Remote Whiteboard Session..................................................................................................... 77
Participating in a Remote Whiteboard Session............................................................................................. 79
Specifying the Remote Whiteboard Session to Join..................................................................................80
Leaving a Remote Whiteboard Session.....................................................................................................82
Checking the Remote Whiteboard Status...................................................................................................... 84
2

Checking the Status during a Remote Whiteboard Session.....................................................................84
Checking the Communication Status during a Remote Whiteboard Session......................................... 84
6. Using the Web Page to View a Shared Screen or Download Files
Accessing the Web Page................................................................................................................................ 87
Things You Can Do on the Web Page.......................................................................................................88
Participating in a Remote Whiteboard Session and Viewing a Shared Screen......................................... 89
Downloading Temporarily Saved Files.......................................................................................................... 91
Downloading IWB Remote Desktop Software.............................................................................................. 93
Managing All Temporarily Saved Files..........................................................................................................94
Viewing the Temporarily Saved File Management Screen......................................................................95
7. Using IWB Remote Desktop Software to Perform Operations on a Computer Screen
IWB Remote Desktop Software Overview.....................................................................................................97
Installing and Uninstalling IWB Remote Desktop Software.......................................................................... 98
Installing IWB Remote Desktop Software.................................................................................................. 98
Uninstalling IWB Remote Desktop Software..............................................................................................99
Starting IWB Remote Desktop Software...................................................................................................... 100
Closing IWB Remote Desktop Software..................................................................................................101
Performing Operations on the Displayed Computer Screen......................................................................102
8. Using Remote Viewer to Participate in a Remote Whiteboard Session
Installing and Uninstalling Remote Viewer.................................................................................................. 103
Installing Remote Viewer on a Computer................................................................................................104
Uninstalling Remote Viewer from the Computer..................................................................................... 104
Starting Remote Viewer.................................................................................................................................105
Viewing the Remote Viewer Screen.........................................................................................................105
Managing Remote Viewer............................................................................................................................107
Changing the Display Magnification of Remote Viewer............................................................................ 108
Participating in a Remote Whiteboard Session from Remote Viewer........................................................110
Leaving a Remote Whiteboard Session from Remote Viewer............................................................... 111
Managing a Remote Contact List of Remote Viewer.................................................................................. 112
Creating a Remote Contact List of Remote Viewer................................................................................. 112
Importing a Remote Contact List of Remote Viewer................................................................................113
9. Changing the Machine Settings
Displaying the Desktop..................................................................................................................................115
3

Icons on the Desktop.................................................................................................................................115
Opening General Settings............................................................................................................................ 117
General Settings Icons.............................................................................................................................. 117
Opening Administrator Settings....................................................................................................................118
Administrator Settings Icons......................................................................................................................119
Adjusting Touch Sensor Positions................................................................................................................. 122
Configuring Network Settings.......................................................................................................................123
Network Settings Window....................................................................................................................... 123
Setting the Date and Time............................................................................................................................. 125
Configuring Region and Language Settings................................................................................................126
Region and Language Window...............................................................................................................126
Adding or Deleting Your Remote License.................................................................................................... 129
Adding Your Remote License....................................................................................................................129
Deleting a Remote License........................................................................................................................130
Configuring SMTP Server Settings............................................................................................................... 131
SMTP Server Settings Window................................................................................................................ 131
Settings for Using the Mail to Print Function............................................................................................ 132
Managing a Remote Contact List................................................................................................................. 133
Creating a Remote Contact List................................................................................................................ 133
Adding a Remote Contact List.................................................................................................................. 135
Exporting a Remote Contact List...............................................................................................................136
Managing an Email Address Book.............................................................................................................. 137
Creating an Email Address Book............................................................................................................. 137
Adding an Email Address Book............................................................................................................... 139
Exporting an Email Address Book............................................................................................................140
Managing a Shared Folder List....................................................................................................................141
Creating a Shared Folder List...................................................................................................................141
Importing a Shared Folder List................................................................................................................. 144
Exporting a Shared Folder List................................................................................................................. 144
Collecting Logs...............................................................................................................................................146
Saving the Log to a USB Memory Device...............................................................................................146
Attaching the Log to E-mail.......................................................................................................................147
Updating Your System...................................................................................................................................148
4

Updating the System Via a Network....................................................................................................... 148
Updating the System Using a USB Memory Device...............................................................................150
Changing the System Settings.......................................................................................................................151
System Settings Window.......................................................................................................................... 151
Changing the Print Settings........................................................................................................................... 154
Print Settings Window............................................................................................................................... 154
Exporting and Importing Configuration Settings.........................................................................................156
Exporting Configuration Settings..............................................................................................................156
Importing Configuration Settings..............................................................................................................157
Restoring the Factory Default Settings..........................................................................................................159
10. Troubleshooting
If a Message is Displayed during Operation..............................................................................................161
If an Error Message is Displayed during Startup....................................................................................161
Message Related to Sensor Adjustment.................................................................................................. 162
Error Messages Related to Writing/Editing/Erasing Strokes............................................................... 162
Error Messages Related to Whiteboard Sharing................................................................................... 162
Error Messages Related to PDF File Saving............................................................................................ 165
Error Messages Related to Temporarily Saved Files..............................................................................166
Error Messages Related to the System.................................................................................................... 167
Error Messages Related to Configuration Settings.................................................................................167
Error Messages Related to Web Page.................................................................................................... 169
Other Error Messages...............................................................................................................................170
When You Cannot Use the Machine As You Want....................................................................................171
When Turning the System On/Off.......................................................................................................... 171
When Using the Pen..................................................................................................................................172
When Displaying an Image..................................................................................................................... 173
When Using the System as a Whiteboard.............................................................................................. 175
When Using the System as a Monitor..................................................................................................... 177
While Using Remote Whiteboard............................................................................................................178
When Using a USB Memory Device....................................................................................................... 178
When Accessing the Web Page.............................................................................................................. 178
When Printing............................................................................................................................................ 179
When Exporting or Importing Registration Data.................................................................................... 180
5

11. Appendix
Maintenance..................................................................................................................................................181
Inserting a Battery into the Pen................................................................................................................. 181
Replacing the Pen Nib.............................................................................................................................. 183
Replacing the Pen Bottom.........................................................................................................................184
Cleaning the Display.................................................................................................................................185
Adjusting the Display.....................................................................................................................................187
Adjusting the Image Quality of the Display.............................................................................................187
Adjusting the Position or Size of a Subwindow...................................................................................... 188
Changing the Menu Settings.................................................................................................................... 190
List of Video Input Signals Supported by the Machine...............................................................................192
Trademarks.....................................................................................................................................................198
About Added or Changed Features.............................................................................................................199
INDEX...........................................................................................................................................................205
6

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
7

How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user
errors.
[ ]
Indicates the names of keys on the machine's display or control panels.
Indicates instructions in book form.
Disclaimer
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
Notes
Contents of this manual are subject to change without prior notice.
Some illustrations in this manual might be slightly different from the machine.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
8

1. Machine Overview and Viewing the
Screen
This chapter provides an overview of Interactive Whiteboard D5500. It also explains how to view the
screen and use the machine to perform basic operations.
Things You Can Do with This Machine
You can use the machine in a variety of ways to fit your needs.
Write strokes
You can use the dedicated pen for this machine to
write strokes that depict letters, numbers, and
graphics. These strokes can be edited or deleted.
See page 21 "Writing Strokes".
See page 23 "Selecting and Editing Strokes".
See page 25 "Deleting Strokes".
See page 29 "Undoing Operations".
Write markers
You can write markers on the screen or on top of
strokes with your finger.
See page 31 "Writing Markers".
DAB001
Edit, add, or delete pages
You can add or delete pages. You can switch
between pages to write or edit information. You also
can change the display magnification of the
displayed page.
See page 14 "A Screen Page and a Captured
Page".
See page 44 "Operating a Screen Page".
See page 45 "Operating a Captured Page".
DAB002
9

Save pages
You can combine all the pages within a single PDF
file. This file can be saved to a USB memory device
or sent by e-mail. You also can temporarily save the
page you are currently using to the machine
memory.
See page 32 "Saving Pages".
See page 37 "Saving and Sending Pages by E-
mail".
DAB003
Print pages
You can print the currently displayed page or all
pages.
See page 42 "Printing Pages".
DAB034
Import a file and write information
You can import and display a PDF or PowerPoint file
on the screen, and write information on the
displayed file.
See page 51 "Importing a File and Writing
Information".
DAB004
Display the screen of a computer and write
information
You can display an image from an image output
device, such as a computer, tablet, or document
camera. You can also write information on the
image that is displayed.
See page 58 "Displaying an Image from a
Computer and Writing Information".
DAB005
1. Machine Overview and Viewing the Screen
10

Use a video conferencing device or projector
You can display an image from a video
conferencing device or use a projector to project the
screen of the machine.
See page 61 "Connecting Devices to Input and
Output Terminals for Use with the Display".
DEC015
Share a screen with other devices via remote
whiteboard
You can share a screen with multiple devices
connected via a network. You can also perform
operations on the shared screen.
See page 71 "Sharing the Screen".
Use a web browser to view a shared screen
You can use the web browser installed on your
computer to participate in a remote whiteboard
session. You can also view screens that are shared
during the session.
See page 89 "Participating in a Remote
Whiteboard Session and Viewing a Shared Screen".
View the screen using Interactive Whiteboard
Remote Viewer Type 1
With Interactive Whiteboard Remote Viewer Type 1,
which is view-only software, you can participate in a
remote whiteboard session in order to view the
screen.
See page 110 "Participating in a Remote
Whiteboard Session from Remote Viewer".
DAB006
Things You Can Do with This Machine
11

Display the screen of a computer connected via a
network
You can use IWB Remote Desktop Software to
display the screen of a computer connected via a
network. You can also operate the computer from
the machine.
See page 97 "Using IWB Remote Desktop
Software to Perform Operations on a Computer
Screen".
DAB009
• Before using this machine, configure the time, date, network, and other settings. For details about
these settings, see page 118 "Opening Administrator Settings".
• For details about how to start the machine, see Read This First .
1. Machine Overview and Viewing the Screen
12

Viewing the Screen
43
1
2
DEC013
1. Information display area
This area displays the following information:
• Date and time
This area displays the current date and time.
The date and time can be changed in Administrator Settings. For details about how to change the date
and time, see page 125 "Setting the Date and Time".
• Host name
Indicates the host name of this machine. If no host name is specified, this area is blank. The host name is
displayed only when information about this machine is registered in a reverse record on the DNS server.
• IP address
Indicates the IP address of this machine.
• Passcode
Indicates the passcode. The passcode is used to join in a remote whiteboard session. It is set
automatically when the machine starts up.
The host name, IP address, and passcode can be shown or hidden with , the Information display icon. The
information is automatically hidden one minute after it is displayed by selecting this icon. To continue
displaying the information, change the system settings in Administrator Settings. For details about how to
change the settings, see page 151 "Changing the System Settings".
2. Main operation panel
The icons in this area are used to write a stroke and perform various other operations on the screen. For details
about the icons displayed in this area, see page 15 "Main Operation Panel Icons".
The main operation panel can be shown or hidden with / , the Show and Hide icons.
Viewing the Screen
13

3. Page operation panel
The icons and thumbnails in this area are used to switch and edit pages. For details about the icons displayed
in this area, see page 17 "Page Operation Panel Icons".
The page operation panel can be shown or hidden with / , the Show and Hide icons.
There are two types of pages: screen pages and captured pages. For details about pages, see page 14 "A
Screen Page and a Captured Page".
4. Move main operation panel icon
Moves the main operation panel to the opposite side. The IP address, passcode, and date and time also move
together with the panel.
By default, this icon is located on the bottom-left corner of the screen. When the main operation panel is
moved to the left, the icon moves to the bottom-right corner of the screen.
A Screen Page and a Captured Page
A page is an area on which you can perform work operations, such as writing information.
A screen page is a page that displays an imported file or an image from a connected device.
A captured page is a page that is added when the screen page is captured. The thumbnail of the added
page is displayed in the page list.
• You can write and perform other stroke operations on a screen page or captured page. For details
about writing and other stroke operations, see page 21 "Using the Machine as a Whiteboard".
• On a screen page, you can display the screen of a computer or tablet. You can also display
images from an image output device such as a document camera. For details about how to display
a screen page and write information on it, see page 58 "Displaying an Image from a Computer
and Writing Information".
• You can create new pages or copy or delete pages. For details about how to create a new page,
copy a page, or delete a page, see page 46 "Adding and Deleting a Page".
1. Machine Overview and Viewing the Screen
14

Main Operation Panel Icons
Icon Description Reference
Share
• Used to host a remote whiteboard
session.
• Used to participate in the hosted
remote whiteboard session.
See page 71 "Sharing the
Screen".
Operate Computer
Used to operate a computer screen
displayed on the screen of the machine.
See page 97 "Using IWB
Remote Desktop Software to
Perform Operations on a
Computer Screen".
Pen
• Used to write strokes.
• Used to change the colors and
thickness of the stroke.
• Used to display a grid on the screen.
See page 21 "Writing
Strokes".
Select and Delete
• Used to select a stroke to edit.
• Used to delete a stroke.
See page 23 "Selecting and
Editing Strokes".
See page 25 "Deleting
Strokes".
Loupe
• Used to change the display
magnification.
• Used to move a displayed area.
See page 49 "Changing the
Display Magnification with the
Pen".
Undo
Used to undo a written, deleted, or edited
stroke.
See page 29 "Undoing
Operations".
Redo
Used to redo the operation that was
undone.
See page 29 "Undoing
Operations".
Save and e-mail
Used to save pages and send them by e-
mail as a single attachment.
See page 37 "Saving and
Sending Pages by E-mail".
File
• Used to save pages.
• Used to load a file.
See page 32 "Saving Pages".
See page 51 "Importing a File
and Writing Information".
Main Operation Panel Icons
15

Icon Description Reference
Print
Used to print pages. See page 42 "Printing Pages".
Close
Used to put the machine into standby mode.
You can temporarily save the page when
you put the machine into standby mode.
See page 34 "Saving Pages
Temporarily on the Machine".
1. Machine Overview and Viewing the Screen
16

Page Operation Panel Icons
DAB011
1 4
23 5 6
1. Page Copy icon
Adds a page by making a copy of the currently displayed captured page. For details about how to make a
copy, see page 46 "Adding and Deleting a Page".
2. Page Delete icon
Deletes the currently displayed captured page. For details about how to delete a page, see page 46
"Adding and Deleting a Page".
3. Page List
Displays the thumbnails of captured pages. To display a captured page, touch the corresponding thumbnail.
Page information is displayed as "page number/total number of pages" at the lower right of the thumbnails.
Up to four pages are displayed. If five or more pages are to be displayed, use / , the Scroll icons, to move
between pages.
For details about how to operate the page list, see page 45 "Operating a Captured Page".
4. New Page icon
Adds a new page to captured pages. For details about how to add a new page, see page 46 "Adding and
Deleting a Page".
5. Capture icon
Records information written on a screen page. For details about how to record written information, see
page 44 "Capturing the Screen Page".
6. Screen Page icon
• Shows a screen page.
• Changes the screen or image that is displayed.
For details about how to operate a screen page, see page 44 "Operating a Screen Page" and page 60
"Changing the screen or image displayed on a screen page".
Page Operation Panel Icons
17

Operating the Screen
Use the pen dedicated for this machine to operate the screen. You can also operate the screen with your
fingers.
• When using the machine for an extended period of time, make sure to take breaks to prevent eye
strain.
• When the machine starts up, the position of the touch sensor is adjusted automatically. Do not touch
the screen while the machine is starting. If you do, the position of the touch sensor may not be
adjusted correctly.
• Do not use multiple pens with this machine at the same time. If you use multiple pens at the same
time, unintended operations may be performed.
• If anything other than the pen is used, such as if a shirt sleeve touches the display, information may
not be written onto the machine correctly.
• When using multiple machines at the same time, make sure that each machine is set at least 15 m
(49.2 feet) apart. If machines are set within 15 m of each other, unintended operations may be
performed.
• To stop the machine, press and immediately release the power button on the front of the display.
For details about how to stop the machine, see Read This First . If the machine is shut down by
performing one of the following actions instead of pressing the power button as described above,
the machine might be damaged:
• Pressing and holding down the power button
• Turning off the main power
• Disconnecting the power cable
• You cannot use your fingers to operate the screen when operating the screen with the pen.
• If the distance between your fingers is too narrow when touching the screen, the touch may not be
recognized accurately.
• A touch on the top of the screen may not be recognized accurately.
Operating Screens with the Pen
Selecting an icon or button
Touch an icon or button with the pen nib to select it. Quickly touch the same item twice with the pen
nib to perform a double-click similar to that of a mouse.
1. Machine Overview and Viewing the Screen
18