Ricoh D5500 User manual

Operating Instructions
For safe and correct use, be sure to read the Safety Information in Read This First before using the machine.

TABLE OF CONTENTS
Introduction......................................................................................................................................................... 7
How to Read This Manual................................................................................................................................. 8
Symbols...........................................................................................................................................................8
Disclaimer........................................................................................................................................................8
Notes...............................................................................................................................................................8
1. Machine Overview and Viewing the Screen
Things You Can Do with This Machine............................................................................................................. 9
Viewing the Screen.......................................................................................................................................... 13
A Screen Page and a Captured Page........................................................................................................14
Main Operation Panel Icons...........................................................................................................................15
Page Operation Panel Icons........................................................................................................................... 17
Operating the Screen...................................................................................................................................... 18
Operating Screens with the Pen................................................................................................................. 18
Operating the Screen Using Your Fingers................................................................................................. 20
2. Using the Machine as a Whiteboard
Writing Strokes................................................................................................................................................. 21
Pen Icon Submenu....................................................................................................................................... 21
Selecting and Editing Strokes..........................................................................................................................23
Deleting Strokes................................................................................................................................................25
Deleting a Portion of a Stroke.....................................................................................................................25
Deleting Individual Strokes..........................................................................................................................26
Selecting and Deleting Multiple Strokes....................................................................................................27
Deleting All Strokes......................................................................................................................................28
Undoing Operations........................................................................................................................................29
Undo............................................................................................................................................................. 29
Redo..............................................................................................................................................................30
Writing Markers............................................................................................................................................... 31
Saving Pages....................................................................................................................................................32
Saving Pages in a Shared Folder or to a USB Memory Device.............................................................. 32
Saving Pages Temporarily on the Machine...............................................................................................34
Saving and Sending Pages by E-mail............................................................................................................ 37
Using Mail to Print........................................................................................................................................38
Viewing the Screen Used to Specify a Destination E-mail Address.........................................................39
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Printing Pages................................................................................................................................................... 42
Viewing the Screen Used to Specify the Printing Conditions....................................................................42
Operating a Screen Page............................................................................................................................... 44
Capturing the Screen Page.........................................................................................................................44
Operating a Captured Page........................................................................................................................... 45
Turning Pages...............................................................................................................................................45
Adding and Deleting a Page...................................................................................................................... 46
Changing the Display Magnification............................................................................................................. 48
Changing the Display Magnification Using Your Fingers........................................................................ 48
Changing the Display Magnification with the Pen....................................................................................49
3. Displaying a File or Images from an Image Output Device and Writing Information
Importing a File and Writing Information.......................................................................................................51
Importing a File............................................................................................................................................ 52
Importing a Temporarily Saved File........................................................................................................... 54
Displaying an Image from a Computer and Writing Information................................................................ 58
Switching the Display Screen......................................................................................................................60
4. Connecting Devices to Input and Output Terminals for Use with the Display
Input Terminals, Output Terminals, and Devices That Can Be Connected to the Machine....................... 61
Displaying Images from a Video Conferencing Device................................................................................63
Writing Information while Displaying Images from the Video Conferencing Device.............................64
Sharing a Screen during a Video Conference.......................................................................................... 65
Video Conferencing with the Whiteboard.................................................................................................66
Using a Projector to Project a Screen............................................................................................................. 68
5. Sharing the Screen
Overview of Remote Whiteboard...................................................................................................................71
Possible Combinations of Hosting Modes and Participating Devices..................................................... 72
Opening a Remote Whiteboard Session....................................................................................................... 74
Opening a Remote Whiteboard Session in Compatible Mode.............................................................. 75
Closing a Remote Whiteboard Session..................................................................................................... 77
Participating in a Remote Whiteboard Session............................................................................................. 79
Specifying the Remote Whiteboard Session to Join..................................................................................80
Leaving a Remote Whiteboard Session.....................................................................................................82
Checking the Remote Whiteboard Status...................................................................................................... 84
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Checking the Status during a Remote Whiteboard Session.....................................................................84
Checking the Communication Status during a Remote Whiteboard Session......................................... 84
6. Using the Web Page to View a Shared Screen or Download Files
Accessing the Web Page................................................................................................................................ 87
Things You Can Do on the Web Page.......................................................................................................88
Participating in a Remote Whiteboard Session and Viewing a Shared Screen......................................... 89
Downloading Temporarily Saved Files.......................................................................................................... 91
Downloading IWB Remote Desktop Software.............................................................................................. 93
Managing All Temporarily Saved Files..........................................................................................................94
Viewing the Temporarily Saved File Management Screen......................................................................95
7. Using IWB Remote Desktop Software to Perform Operations on a Computer Screen
IWB Remote Desktop Software Overview.....................................................................................................97
Installing and Uninstalling IWB Remote Desktop Software.......................................................................... 98
Installing IWB Remote Desktop Software.................................................................................................. 98
Uninstalling IWB Remote Desktop Software..............................................................................................99
Starting IWB Remote Desktop Software...................................................................................................... 100
Closing IWB Remote Desktop Software..................................................................................................101
Performing Operations on the Displayed Computer Screen......................................................................102
8. Using Remote Viewer to Participate in a Remote Whiteboard Session
Installing and Uninstalling Remote Viewer.................................................................................................. 103
Installing Remote Viewer on a Computer................................................................................................104
Uninstalling Remote Viewer from the Computer..................................................................................... 104
Starting Remote Viewer.................................................................................................................................105
Viewing the Remote Viewer Screen.........................................................................................................105
Managing Remote Viewer............................................................................................................................107
Changing the Display Magnification of Remote Viewer............................................................................ 108
Participating in a Remote Whiteboard Session from Remote Viewer........................................................110
Leaving a Remote Whiteboard Session from Remote Viewer............................................................... 111
Managing a Remote Contact List of Remote Viewer.................................................................................. 112
Creating a Remote Contact List of Remote Viewer................................................................................. 112
Importing a Remote Contact List of Remote Viewer................................................................................113
9. Changing the Machine Settings
Displaying the Desktop..................................................................................................................................115
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Icons on the Desktop.................................................................................................................................115
Opening General Settings............................................................................................................................ 117
General Settings Icons.............................................................................................................................. 117
Opening Administrator Settings....................................................................................................................118
Administrator Settings Icons......................................................................................................................119
Adjusting Touch Sensor Positions................................................................................................................. 122
Configuring Network Settings.......................................................................................................................123
Network Settings Window....................................................................................................................... 123
Setting the Date and Time............................................................................................................................. 125
Configuring Region and Language Settings................................................................................................126
Region and Language Window...............................................................................................................126
Adding or Deleting Your Remote License.................................................................................................... 129
Adding Your Remote License....................................................................................................................129
Deleting a Remote License........................................................................................................................130
Configuring SMTP Server Settings............................................................................................................... 131
SMTP Server Settings Window................................................................................................................ 131
Settings for Using the Mail to Print Function............................................................................................ 132
Managing a Remote Contact List................................................................................................................. 133
Creating a Remote Contact List................................................................................................................ 133
Adding a Remote Contact List.................................................................................................................. 135
Exporting a Remote Contact List...............................................................................................................136
Managing an Email Address Book.............................................................................................................. 137
Creating an Email Address Book............................................................................................................. 137
Adding an Email Address Book............................................................................................................... 139
Exporting an Email Address Book............................................................................................................140
Managing a Shared Folder List....................................................................................................................141
Creating a Shared Folder List...................................................................................................................141
Importing a Shared Folder List................................................................................................................. 144
Exporting a Shared Folder List................................................................................................................. 144
Collecting Logs...............................................................................................................................................146
Saving the Log to a USB Memory Device...............................................................................................146
Attaching the Log to E-mail.......................................................................................................................147
Updating Your System...................................................................................................................................148
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Updating the System Via a Network....................................................................................................... 148
Updating the System Using a USB Memory Device...............................................................................150
Changing the System Settings.......................................................................................................................151
System Settings Window.......................................................................................................................... 151
Changing the Print Settings........................................................................................................................... 154
Print Settings Window............................................................................................................................... 154
Exporting and Importing Configuration Settings.........................................................................................156
Exporting Configuration Settings..............................................................................................................156
Importing Configuration Settings..............................................................................................................157
Restoring the Factory Default Settings..........................................................................................................159
10. Troubleshooting
If a Message is Displayed during Operation..............................................................................................161
If an Error Message is Displayed during Startup....................................................................................161
Message Related to Sensor Adjustment.................................................................................................. 162
Error Messages Related to Writing/Editing/Erasing Strokes............................................................... 162
Error Messages Related to Whiteboard Sharing................................................................................... 162
Error Messages Related to PDF File Saving............................................................................................ 165
Error Messages Related to Temporarily Saved Files..............................................................................166
Error Messages Related to the System.................................................................................................... 167
Error Messages Related to Configuration Settings.................................................................................167
Error Messages Related to Web Page.................................................................................................... 169
Other Error Messages...............................................................................................................................170
When You Cannot Use the Machine As You Want....................................................................................171
When Turning the System On/Off.......................................................................................................... 171
When Using the Pen..................................................................................................................................172
When Displaying an Image..................................................................................................................... 173
When Using the System as a Whiteboard.............................................................................................. 175
When Using the System as a Monitor..................................................................................................... 177
While Using Remote Whiteboard............................................................................................................178
When Using a USB Memory Device....................................................................................................... 178
When Accessing the Web Page.............................................................................................................. 178
When Printing............................................................................................................................................ 179
When Exporting or Importing Registration Data.................................................................................... 180
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11. Appendix
Maintenance..................................................................................................................................................181
Inserting a Battery into the Pen................................................................................................................. 181
Replacing the Pen Nib.............................................................................................................................. 183
Replacing the Pen Bottom.........................................................................................................................184
Cleaning the Display.................................................................................................................................185
Adjusting the Display.....................................................................................................................................187
Adjusting the Image Quality of the Display.............................................................................................187
Adjusting the Position or Size of a Subwindow...................................................................................... 188
Changing the Menu Settings.................................................................................................................... 190
List of Video Input Signals Supported by the Machine...............................................................................192
Trademarks.....................................................................................................................................................198
About Added or Changed Features.............................................................................................................199
INDEX...........................................................................................................................................................205
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Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user
errors.
[ ]
Indicates the names of keys on the machine's display or control panels.
Indicates instructions in book form.
Disclaimer
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
Notes
Contents of this manual are subject to change without prior notice.
Some illustrations in this manual might be slightly different from the machine.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
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