Royal 140DX User manual

1

WELCOME.. .
to the Royal family of fine business machines. We sincerely
hope you will enjoy the many benefits of being associated with a
distinguished product name that has represented both
quality and customer satisfaction since 1905 .
This electronic cash register is designed to help your business function smoothly by providing
efficient register operations and accurate management reports. Start-up is quick and easy, yet
there are many options that can be added and revised so that you can customize your
operations for optimum productivity. Here are just a few of the register's many valuable features:
•16 departments
•999 PLU (Price Look-Up) settings
•8 Clerk Totals
•Security System
•Automatic tax computation for tax rate (Add-on, Canadian Tax and VAT)
•Up to 4 Tax Tables
•Department-linked entry options that streamline and speed-up operation
•Periodic management reporting systems
•Battery back-up / memory protection of records
PLUS...
The ROYAL CONSUMER PRODUCT SUPPORT HOTLINE gives you the opportunity to call for
operational assistance and problem resolution. Please call toll-free:
Customer
S e r v i c e :
1-800-272-6229 (U S A )
52-559-138-3300 (in Me x i c o )
To Order Supplies: 1-888-261-4555

THE CONTENTS
1) INTRODUCING YOUR CASH REGISTER.................................................................................................1
2) SPECIFICATIONS AND SAFETY ...............................................................................................................2
3) BATERY SAFETY & MAINTAINING THE CASH REGISTER …………………………………………… ..3
4) SETTING UP YOUR CASH REGISTER……………………………………………………………………......4
5) THE DISPLAY...............................................................................................................................................5
6) ERROR CONDITIONS………………………………………………………………………………………….. ....6
7) TO INSTALL OR REPLACE BATTERIES…………………………………………………………………… ...7
8) LOADING PAPER……………………………………………………………………………………………… ......8
9) INSTALLING INK ROLL………………………………………………………………………………………... ....9
10) BASIC FEATURES...................................................................................................................................10
11) KEYBOARD LAYOUT ..............................................................................................................................11
12) TOTALIZERS & COUNTERS..................................................................................................................11
13) BASIC FEATURES AND FUNCTIONS (CONTINUED).........................................................................12
14) CLERK FUNCTION ..................................................................................................................................13
14-1) TO ASSIGN A CLERK.....................................................................................................................13
14-2) CLERK # ON DISPLAY....................................................................................................................14
15) DEPARTMENT SHIFT FUNCTION.........................................................................................................14
16) PROGRAMMING NOTES ........................................................................................................................15
16-1) DATE PROGRAMMING....................................................................................................................15
16-2) TAX RATE PROGRAMMING ...........................................................................................................15
16-3) TIME PROGRAMMING.....................................................................................................................22
16-4) -% KEY PROGRAMMING ................................................................................................................22
16-5) DECIMAL POINT POSITION PROGRAMMING..............................................................................23
16-6) DEPARTMENT PROGRAMMING.....................................................................................................24
16-7) PLU PROGRAMMING.......................................................................................................................25
16-8) GRAND TOTAL & Z COUNTER CLEAR .......................................................................................27
16-9) Z REPORT SECURITY CODE ........................................................................................................27
16-10) PLU DUMP REPORT .....................................................................................................................27
16-11) DESIGNATED PLU PROGRAMMING DUMP REPORT..............................................................28
16-12) CLERK SECURITY # PROGRAMMING........................................................................................28
16-13) CLERK SYSTEM PROGRAMMING...............................................................................................29
16-14) TAX SYSTEM PRESET..................................................................................................................29
16-15) SETTING CANADIAN TAX SYSTEM............................................................................................30
16-16) EURO CONVERSION PRESET.....................................................................................................32
16-17) ZERO PRICE ENTRY SETTING ...................................................................................................33
16-18) EURO CONVERSION PRESET (CONVERSION CURRENCY PRINT ALWAYS OR NOT)....33
16-19) EURO CONVERSION PRESET (BASE CURRENCY SETTING)...............................................34
16-20) CLERK SECURITY SETTING........................................................................................................34
16-21) EURO CONVERSION RATE PROGRAMMING............................................................................34
17) OPERATING NOTES...............................................................................................................................35
17-1) TIME DISPLAY..................................................................................................................................35
17-2) SAMPLE RECEIPT............................................................................................................................35
17-3) DEPARTMENT ENTRIES .................................................................................................................36
17-4) PLU ENTRIES ...................................................................................................................................38
17-5) MINUS (-) OPERATIONS.................................................................................................................39
17-6) -% KEY OPERATIONS.....................................................................................................................40
17-7) VOID KEY OPERATIONS ................................................................................................................41
17-8) MERCHANDISE RETURN OPERATIONS.......................................................................................42
17-9) RECEIVED ON ACCOUNT OPERATIONS.....................................................................................43
17-10) PAID OUT OPERATIONS ..............................................................................................................43
17-11) #/NS PRINT OPERATIONS............................................................................................................43
17-12) NO SALE OPERATIONS................................................................................................................44

17-13) TENDERING OPERATIONS - Cash Tender ................................................................................44
17-14) TENDERING OPERATIONS - Check Tender...............................................................................45
17-15) TENDERING OPERATIONS - Charge Tender.............................................................................45
17-16) EURO CONVERSION OPERATION..............................................................................................46
17-17) TAX SHIFT KEY OPERATIONS....................................................................................................49
17-18) DOUBLE RECEIPT ISSUE.............................................................................................................51
18) MANAGEMENT REPORT NOTES..........................................................................................................52
18-1) FINANCIAL REPORT........................................................................................................................52
18-2) PLU REPORT....................................................................................................................................54
18-3) CLERK REPORT...............................................................................................................................54
19) BALANCING FORMULAS........................................................................................................................55
20) INDICATOR...............................................................................................................................................56
21) ERRORS ...................................................................................................................................................56
ACCESSORIES ORDER FORM ....................................................................................................................57
LIMITED WARRANTY.....................................................................................................................................58

1
1) INTRODUCING YOUR CASH REGISTER
STANDARD ACCESSORIES
The following are included in the box with your cash register:
- Instruction Manual
- 1 Set of Drawer Keys
- 2 pcs of Coin Separator
- 57/58MM (2 ¼”) Single-Ply, Bond Register Tape
- (3) “AA”-Batteries for Memory Back-up System
USING THIS MANUAL
Your Cash Register manual is organized for easy reference. The front portion contains general
information on all features and functions of the cash register. Instructions for setting the optional
programs are next. Transaction examples for operating the register are at the back of the manual.
Use the TABLE OF CONTENTS to locate a particular item.
Throughout this manual, references to the keypad are shown bolded and in brackets. References
to the operational keys are preceded by the word "press". For example: Press [ST]. Or: Press
[DEPARTMENT 1].References to the 11-key numeric keypad are preceded by the word "type".
For example: Type the number [1].
GETTING STARTED
Important note: The cash register must be first plugged in before installing the back-up batteries.
Before you begin to operate the register or set the programs, check SETTING UP AND MAINTAINING
THE CASH REGISTER for installation information. Review KEYPAD FUNCTIONS, THE CONTROL
SYSTEM and THE DISPLAY to become familiar with their operations.
NOTE: Programs and transaction information for management reports are stored in the memory
of the cash register. The batteries must be installed to save this information.
SAFETY N OTI C E
The main outlet for this cash register must be located near the unit and easily accessible. Do
not use this cash register outdoors, in the rain or near any source of liquid. This equipment is
not suitable for use in locations where children are likely to be present. This equipment with
CLASS I construction shall be connected to a main socket outlet with a protective ground
connection.

2
2) SPECIFICATIONS AND SAFETY
MODEL: Royal 140DX
Electronic Cash Register
DISPLAY: LCD Display. Front display for cashier. Symbols for error,
change, subtotal, minus, total and item count.
CAPACITY: Total: 9-digit display with 7 numeric-digits input and readout.
PRINTER: Impact, numeric only serial printer.
INK SOURCE: Black or Purple Ink Roll, MS37902 (ROYAL brand part # 013109)
PAPER SUPPLY: 57/58MM (2 ¼”) Single-Ply, Bond Register Tape
(ROYAL brand part #013129)
MEMORY PROTECTION: Approximately 30 days after power interruption.
3 Size AA (1.5-Volt) Batteries (User installed. Included with unit)
TECHNOLOGY: CMOS RAM
OPERATING TEMPERATURE: 0-40 Degrees Centigrade (32-104 Degrees Fahrenheit)
DIMENSIONS: 14 ¼”D x 13 1/2”W x 7 5/8”H
WEIGHT: 9.4 lbs.
W ARN I N G
FEDERAL COMMUNICATIONS COMMISSION (FCC) RADIO FREQUENCY INTERFERENCE
STATEMENT INFORMATION TO THE USER:
CAUTION: Changes or modifications to this unit not expressly approved by the party responsible
for compliance could void the user’s authority to operate the equipment.
NOTE: This equipment has been tested and found to comply with the limits for a Class B
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This equipment
generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation. If
this equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
1. Reorient or relocate the receiving antenna.
2. Increase the separation between the equipment and receiver.
3. If applicable, connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
4. Consult the dealer or an experienced radio / TV technician for assistance.
Connection of peripherals to this unit requires the use of grounded, shielded cables to
ensure compliance with the Class B FCC limits.

3
3) BATTERY SAFETY & MAINTAINING THE CASH REGISTER
FEDERAL COMMUNICATIONS COMMISSION (FCC) RADIO FREQUENCY INTERFERENCE
STATEMENT INFORMATION TO THE USER ( continued)
IN CANADA:
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital
apparatuses set forth in the Radio Interference Regulations of the Canadian Department of
Communications.
Le present appareil numerique n’emet pas de bruits radioelectriques depassant les limites
applicables aux appareils numeriques de la Class B prescrites dans le Reglement sur le
brouillageradioelectrique edicte par le ministere de Communications du Canada.
PROPOSITION 65 NOTICE
The following is given in accordance with California Proposition 65:
WARNING: This product contains chemicals known to the State of California to cause cancer,
birth defects, or other reproductive harm. Wash hands after handling.
BATTERY WARNING
CAUTION: RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN INCORRECT TYPE.
- Replace only with the same type of batteries recommended by the manufacturer.
- Use Alkaline or standard batteries (Carbon-Zinc).
- When replacing batteries pay attention to the polarity (the positive + and negative –ends of the
battery); be sure to install the batteries in the correction position and proper direction.
- Do not mix old and new batteries, and do not mix Alkaline or standard batteries (Carbon-Zinc)
- Properly dispose of used batteries according to the battery manufacturer’s instructions or according
to your local environmental regulations and disposal guidelines.
- Never dispose of any batteries in fire! The batteries may leak or explode.
MAINTAINING THE CASH REGISTER
- Never cover the cash register when turned on. Doing so will prevent proper cooling of the
electronic components.
- Cover the register when not in use to protect components from dust. The cash register should
be turned “OFF”when covered and not in use.
- Take care to keep all liquids away from the machine to avoid spills, which could damage electronic
components.
- To clean, use a soft, dry cloth. Do not apply organic solutions such as alcohol.
- Your cash register should be kept in areas free from dust, dampness or extreme hot or cold
temperatures.
- If stored in extreme temperatures (below 32 degrees or above 104 degrees Fahrenheit),
allow the temperature inside the register to reach room temperature before turning it on.
- DO NOT attempt to pull the paper tape when printing or installing paper. Always use the
[ ] key to advance the paper. Pulling the tape could damage the print mechanism.
- If electronic service is necessary, an authorized service center is recommended. For a list of
the Authorized Service Centers within your local area, please call 1-888-261-3888.

4
4) SETTING UP YOUR CASH REGISTER
IMPORTANT - Please read this section carefully before attempting to operate the cash register or set
the programs.
1. Place on a hard, flat, level surface to permit smooth operation of the cash register.
2. Plug in the electrical connection to an appropriate outlet.
3. Install batteries. Do not install batteries unless the register is plugged in. (See Page 7)
4. Install paper. (See Page 8)
5. Set desired program options.
6. Set the Control Switch to “reg1” (Receipt On: With Printing) or “reg2” (Receipt Off: Without
Printing).
7. The machine is ready for cash register transactions.
REMOVABLE CASH DRAWER WITH LOCK
This model cash register has a compact cash box that takes up less counter space. The removable
cash drawer has 4-bill slots that are sized to accommodate either US, Canadian or Mexican paper
currency. It also has a removable coin tray. The coin tray is preset with 4-coin slots, however it can
be expanded up to 6-slots to accommodate additional coins if required.
The coin separators, creating the walls between each coin slot, are removable and can be re-positioned
in another groove to change the size of each coin slot. Three separators are already installed in the
coin tray to create 4-slots. Two additional separators are included in the box with the cash register
(please check the packaging thoroughly) andone or both of these can be installed to create a total
of 5 or 6-slots. To remove a separator already installed in the coin tray, lift out the removable coin tray
from the cash drawer. While squeezing the bottom of the plastic separator where it inserts into the
groove opening at the bottom of the coin tray, turn the coin tray upside-down and use a flat-head screw
driver from the opposite side to gently push the plastic locking tab out of the groove. Be careful not to
break the plastic. To install a separator into the coin tray; line up the separator in a groove with the
curved side of the separator facing down and into the coin tray, matching the shape of the coin tray.
Be sure the separator is in one groove only; and push it all the way down into the coin tray until the
locking tab clicks into position.
The cash drawer will open automatically or electronically after completing a cash, check or charge
transaction or by pressing the [#/ST/NS] no-sale key. The cash drawer can also be opened manually
by using the hidden emergency lever underneath the register, towards the back of the cash box.
The cash drawer is electronically locked when the control switch is in the "off" position. In addition, the
cash drawer is designed with a security “lock and key”that manually locks it and prevents it from
opening either electronically or when manually using the hidden emergency lever underneath the
register. WARNING: The cash drawer cannot be opened when it is locked using the cash drawer key
(# 515)–do NOT lose these keys.
When opened, the cash drawer can be completely removed from the register by lifting up on the front
of the open drawer and pulling it towards you away from the register.

5
5) THE DISPLAY
READING THE DISPLAY
The display shows entry amounts and related transaction information through use of numbers and
special symbols. The display window is situated so that the operator can view the operations.
The display is read from left to right as follows.
Department - The first 2-digits display the department number associated for the specific entry.
Repeat / Multiply - The second digit displays the number of items entered at the same price for the
same PLU when repeating PLU's or multiplying items using the [Qty/time] key.
Amount - The remainder of the display shows the entry amount. Up to 7 digits can be used for the
amount of each entry. For example, if you register a $1.00 item to Department 1 and repeated the
entry, the display would show:
2 DIGIT DISPLAY FOR DEPARTMENT 7 DIGIT DISPLAY FOR AMOUNT
CAPS ON RECEIPT OFF CENTS DECIMAL
Special Symbol Indicators
Special symbols appear at the far left of the display during operation of the cash register. These
symbols identify the amount shown, warn of an error condition or indicate use of the program mode.
They include:
(Change) - Indicates the displayed amount is change due to the customer.
(Minus) - Displays for a negative entry. Also displays if subtotal or cash tendered
total is a negative number due to a return or refund.
(Subtotal) - Indicates amount shown is a subtotal, including tax if applicable.
(Total) - Indicates amount shown is the total of the transaction.
(Error) - Displays if an error is made during operation or when setting programs. An error
tone will sound to alert the operator. To stop the error tone (beep) and to clear
the error, press the [C] Clear key
These symbols clear automatically when you start the next entry or press the [C] Clear key.
DISPLAYING THE TIME
Simply press the [Qty/time] key to display the current time. The time is displayed in 24-hour format.
The displayed time is automatically cleared once a transaction is started.
NOTE: Trying to use this feature during a transaction will result in an error tone. If this occurs,
press [C]to clear the error.

6
6) ERROR CONDITIONS
THE ERROR ALARM SYSTEM
The error alarm system warns of an operator error (usually pressing the wrong key for a specific
type of entry) or an error when setting a program option. When the error beep tone sounds, an "E"
appears in the display and the keypad locks. An error tone will also occur if the user tries to use a
cash register function that has not been programmed yet.
To clear the "E" error, simply press the [C]Clear key.
NOTE: After starting a transaction, moving the Control Switch from "reg1" or "reg2" to another
position before completing a transaction will result in an error condition to remind you to finish and total
the transaction.
Clearing an Error:
1. Press the [C]Clear key. The tone ends, the display clears and the keypad unlocks.
2. Determine what error was made.
3. Correct the error, continue with the transaction, finish the transaction or restart the program.
NOTE: The [C]Clear key also clears an incorrect entry from the display prior to pressing a
registration key. Once an entry is printed, the [Void] key must be used to correct an
error.
VOIDING ERRORS
Once an entry is printed on the tape, the [C]Clear key cannot be used to correct the transaction or
entry. Use the [Void] key to correct an error just registered.
1. Voiding the Entry Just Completed:
If an incorrect entry has been made AND the transaction has not yet been completed (the
[#/ST/NS] or [Amount tend TOTAL] keys have NOT been pressed), simply press the [Void]
key to reverse the last entry BEFORE continuing with any other entries. The entry is reprinted
with a "VOID/CORR” message following the amount and reversed or subtracted from the
transaction.
2. Voiding an Earlier Entry:
To void an earlier entry in a previous transaction:
1. Complete and total the transaction, which includes the erroneous entry.
2. Start a new void transaction that will off-set the original transaction.
3. Press the [Void] key.
4. Re-type the incorrect information for the first item, exactly as originally entered (with the
incorrect price or other error).
5. Repeat Steps 3 and 4 for each item in the original transaction.
6. Total the transaction by pressing the [Amount tend TOTAL] key. Then, you can start a new
sale with the correct price or correct other information.