BT Yealink SIP-T40 User manual

BT One Phone
Yealink SIP-T40 phone user guide

2
What’s in this guide
1. Getting started 3
1.1 Got everything? 3
1.2 Set the position of your phone 4
1.3 Get connected 4
2. Getting to know your phone 6
2.1 Features and keys 6
2.2 Icons 7
2.3 LED status 8
3. Customise your phone 9
4. Features 10
4.1 Call waiting 10
4.2 Hotline 10
4.3 Auto redial 10
4.4 Do Not Disturb 10
5. Basic settings 11
5.1 Time and date 11
5.2 Screen backlight 11
5.3 Screen contrast 11
5.4 Ringtones 11
5.5 Key tones 11
5.6 Changing the phone unlock PIN 12
6. Advanced settings 12
7. Call history 12
8. Directory 13
9. Basic call features 13
9.1 Making calls 13
9.2 Answering calls 13
9.3 Ending calls 13
9.4 Redialling calls 13
9.5 Mute 14
9.6 Call hold and resume 14
9.7 Transferring a call 14
9.8 Conference call 14
9.9 Handing over calls to another device 15
9.10 Adjusting volume 15
10. BT One Phone portal 15
11. Help and support 15
Need help?
If you have any problems setting
up or using your Yealink IP Phone,
contact the BT One Phone helpdesk
on 0845 154 8844 (or 8844 from
a BT One Phone).

3
1. Getting started
Let’s get your new T40 set up
We’re here to help you get the very best from your new IP phone.
First, speak to your system administrator and check your phone is ready to be set up on
our BT One Phone SIP network. Then follow the simple instructions below.
In the box, you’ve got:
• IP phone.
• Handset.
• Handset cord.
• Phone stand.
• Ethernet cable.
SIP-T40
Handset Handset cord Phone stand Ethernet cable
1.1 Got everything?

4
1. Getting started
Click the phone stand into the back of your phone at the angle you’d like.1.2 Set the position of your phone
Connect your handset.
There are five ports on the back of your phone. The handset goes in port 1.
Connect your headset.
If you’re adding a wired headset to your phone, that goes into port 2.
1.3 Get connected
Desk Mount Method
BBB
404040
AAA
454545
12
A range of headsets are
available from BT.

5
1. Getting started
Connect the Ethernet cable
Connect your Ethernet cable between the internet port on the phone and a network port
(either on an in-line power switch/hub for power over Ethernet or in your network if
you’re using a separate power adapter). If you’re not sure how to do this, check with your
IT administrator.
Power adapter DC 5V (not supplied)Network lead
You may need to provide a local
power source to your phone. Your IT
administrator can help you with this.

6
2. Getting to know your phone
The most important parts of your T40 are the screen and the keypad.

2. Gettingtoknowyourphone.
Phonefeaturesandkeys.
ThemainhardwarecomponentsoftheSIP-T40PIPphonearetheLCDscreenandthe keypad.




Item
Description
①
LCDscreen
Showsinformationaboutcalls,messages,softkeys,time,dateandother
relevantdata:
•Callinformation—callerID,callduration.
•Icons(forexample,).
•Missedcalltextorsecondincomingcallerinformation.
•Prompttext(forexample,"Savingfile!").
•Timeanddate.
②
PowerindicatorLED
Indicatesphonestatus:
•Receivesanincomingcall—fastflashing.
③
Linekeys
UsedforDSSfunctions.
④
Softkey
Automaticallylabelledtoidentifytheircontext-sensitivefeatures.
⑤

Scrollthroughthedisplayedinformation.

Confirmsactionsandanswersincomingcalls.

Cancelsactions,rejectsincomingcalls.
2.1 Features and keys
Feature About this feature
1LCD screen
Tells you about calls, soft keys, time, date and
more, including:
• Call information like caller ID and call length
• Icons
• Missed calls or second incoming caller information
• Prompt text
• Time and date
2 Power LED Flashes fast when a call comes in
3 Line keys Used for call handling
4 Soft keys Can be programmed to do dierent things
5

2. Gettingtoknowyourphone.
Phonefeaturesandkeys.
ThemainhardwarecomponentsoftheSIP-T40PIPphonearetheLCDscreenandthe keypad.




Item
Description
①
LCDscreen
Showsinformationaboutcalls,messages,softkeys,time,dateandother
relevantdata:
•Callinformation—callerID,callduration.
•Icons(forexample,).
•Missedcalltextorsecondincomingcallerinformation.
•Prompttext(forexample,"Savingfile!").
•Timeanddate.
②
PowerindicatorLED
Indicatesphonestatus:
•Receivesanincomingcall—fastflashing.
③
Linekeys
UsedforDSSfunctions.
④
Softkey
Automaticallylabelledtoidentifytheircontext-sensitivefeatures.
⑤

Scrollthroughthedisplayedinformation.

Confirmsactionsandanswersincomingcalls.

Cancelsactions,rejectsincomingcalls.

2. Gettingtoknowyourphone.
Phonefeaturesandkeys.
ThemainhardwarecomponentsoftheSIP-T40PIPphonearetheLCDscreenandthe keypad.




Item
Description
①
LCDscreen
Showsinformationaboutcalls,messages,softkeys,time,dateandother
relevantdata:
•Callinformation—callerID,callduration.
•Icons(forexample,).
•Missedcalltextorsecondincomingcallerinformation.
•Prompttext(forexample,"Savingfile!").
•Timeanddate.
②
PowerindicatorLED
Indicatesphonestatus:
•Receivesanincomingcall—fastflashing.
③
Linekeys
UsedforDSSfunctions.
④
Softkey
Automaticallylabelledtoidentifytheircontext-sensitivefeatures.
⑤

Scrollthroughthedisplayedinformation.

Confirmsactionsandanswersincomingcalls.

Cancelsactions,rejectsincomingcalls.

2. Gettingtoknowyourphone.
Phonefeaturesandkeys.
ThemainhardwarecomponentsoftheSIP-T40PIPphonearetheLCDscreenandthe keypad.




Item
Description
①
LCDscreen
Showsinformationaboutcalls,messages,softkeys,time,dateandother
relevantdata:
•Callinformation—callerID,callduration.
•Icons(forexample,).
•Missedcalltextorsecondincomingcallerinformation.
•Prompttext(forexample,"Savingfile!").
•Timeanddate.
②
PowerindicatorLED
Indicatesphonestatus:
•Receivesanincomingcall—fastflashing.
③
Linekeys
UsedforDSSfunctions.
④
Softkey
Automaticallylabelledtoidentifytheircontext-sensitivefeatures.
⑤

Scrollthroughthedisplayedinformation.

Confirmsactionsandanswersincomingcalls.

Cancelsactions,rejectsincomingcalls.
Scroll through your on-screen options
Answers calls and conrms actions
Rejects calls and cancels actions
6

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
(Mute key) Turns mute on and o
7

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
(Headset key) Turns headset mode on and o
8

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
(Message key) Dials voicemail
9

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
(Redial key) Redials the last number you dialled

7
2. Getting to know your phone
You might see these icons on your phone’s screen. Here’s what they mean:2.2 Icons
Item Description
10 Speakerphone key Turns speakerphone on and o
11 Volume key Changes the handset, headset, speaker or ringer
volumes
12 Keypad Lets you enter numbers, letters and special characters
13 Speaker Plays speakerphone audio
14 Hookswitch
Bounces when the handset is picked up and the
phone connects to the line. Ends the call when
depressed as the handset is replaced.
15 Hookswitch tab Holds the handset in the phone cradle when the
phone is mounted vertically.
Icon Description

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
Network is unavailable

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
Your phone is ready to use

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
There’s a problem with your phone

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
Your phone is starting up

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
You’re on speakerphone

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
Handset mode

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
Headset mode

⑥
(Mutekey)
Togglesmutefeature.
⑦
(Headsetkey)
Togglestheheadsetmode.
⑧
(Messagekey)
Accessesvoicemails.
⑨
(Redialkey)
Redialsapreviouslydiallednumber.
⑩
Speakerphonekey
Togglesthehands-freespeakerphonemode.
⑪
Volumekey
Adjuststhevolumeofthehandset,headset,speaker,andringer.
⑫
Keypad
Providesthedigits,lettersandspecialcharactersincontext-sensitive
applications.
⑬
Speaker
Provideshands-free(speakerphone)audiooutput.
⑭
Hookswitch
Bounceswhenthehandsetispickedupandthephoneconnectstothe
line.Thephonedisconnectsfromthelinewhenthehandsetisreplaced
inthehandsetcradle.
⑮
Hookswitchtab
SecuresthehandsetinthehandsetcradlewhentheIPphoneismounted
vertically.

Displayicons.
IconsyoumayseeintheLCDscreenaredescribedinthefollowingtable:
Icon
Description

Networkisunavailable.

Theprivatelineregisterssuccessfully.

Registerfailed.

Registering.

Hands-freespeakerphonemode.

Handsetmode.

Headsetmode.

Autoanswer.

DoNotDisturb.

Callhold.
Do not disturb

Icon
Description

Ringervolumeis0.

Phonelock.

Callmute.

Receivedcalls.

Placedcalls.

LEDstatus.
PowerindicatorLED
LEDstatus 
Description
Solidred 
Thephoneisinitialising. 
Fastflashingred(300ms) 
Thephoneisringing. 
Off 
Thephoneispoweredoff. 
Thephoneisidle.
Thephoneisbusy. 
Thecallisplacedonholdorisheld.
Thecallismuted. 

LinekeyLEDs(thereare3linekeys)
LEDstatus 
Description
Solidgreen 
Thelineisseized. 
Thelineisinconversation. 
Fastflashinggreen 
Thelinereceivesanincomingcall. 
Slowflashinggreen 
Thecallisplacedonhold. 
Off 
Thelineisinactive. 

 
Your phone’s on silent

Icon
Description

Ringervolumeis0.

Phonelock.

Callmute.

Receivedcalls.

Placedcalls.

LEDstatus.
PowerindicatorLED
LEDstatus 
Description
Solidred 
Thephoneisinitialising. 
Fastflashingred(300ms) 
Thephoneisringing. 
Off 
Thephoneispoweredoff. 
Thephoneisidle.
Thephoneisbusy. 
Thecallisplacedonholdorisheld.
Thecallismuted. 

LinekeyLEDs(thereare3linekeys)
LEDstatus 
Description
Solidgreen 
Thelineisseized. 
Thelineisinconversation. 
Fastflashinggreen 
Thelinereceivesanincomingcall. 
Slowflashinggreen 
Thecallisplacedonhold. 
Off 
Thelineisinactive. 

 
Phone lock

Icon
Description

Ringervolumeis0.

Phonelock.

Callmute.

Receivedcalls.

Placedcalls.

LEDstatus.
PowerindicatorLED
LEDstatus 
Description
Solidred 
Thephoneisinitialising. 
Fastflashingred(300ms) 
Thephoneisringing. 
Off 
Thephoneispoweredoff. 
Thephoneisidle.
Thephoneisbusy. 
Thecallisplacedonholdorisheld.
Thecallismuted. 

LinekeyLEDs(thereare3linekeys)
LEDstatus 
Description
Solidgreen 
Thelineisseized. 
Thelineisinconversation. 
Fastflashinggreen 
Thelinereceivesanincomingcall. 
Slowflashinggreen 
Thecallisplacedonhold. 
Off 
Thelineisinactive. 

 
Call mute

Icon
Description

Ringervolumeis0.

Phonelock.

Callmute.

Receivedcalls.

Placedcalls.

LEDstatus.
PowerindicatorLED
LEDstatus 
Description
Solidred 
Thephoneisinitialising. 
Fastflashingred(300ms) 
Thephoneisringing. 
Off 
Thephoneispoweredoff. 
Thephoneisidle.
Thephoneisbusy. 
Thecallisplacedonholdorisheld.
Thecallismuted. 

LinekeyLEDs(thereare3linekeys)
LEDstatus 
Description
Solidgreen 
Thelineisseized. 
Thelineisinconversation. 
Fastflashinggreen 
Thelinereceivesanincomingcall. 
Slowflashinggreen 
Thecallisplacedonhold. 
Off 
Thelineisinactive. 

 
Received calls

Icon
Description

Ringervolumeis0.

Phonelock.

Callmute.

Receivedcalls.

Placedcalls.

LEDstatus.
PowerindicatorLED
LEDstatus 
Description
Solidred 
Thephoneisinitialising. 
Fastflashingred(300ms) 
Thephoneisringing. 
Off 
Thephoneispoweredoff. 
Thephoneisidle.
Thephoneisbusy. 
Thecallisplacedonholdorisheld.
Thecallismuted. 

LinekeyLEDs(thereare3linekeys)
LEDstatus 
Description
Solidgreen 
Thelineisseized. 
Thelineisinconversation. 
Fastflashinggreen 
Thelinereceivesanincomingcall. 
Slowflashinggreen 
Thecallisplacedonhold. 
Off 
Thelineisinactive. 

 
Placed calls
Missed calls

8
2. Getting to know your phone
Power LED
Line key LED
2.3 LED status
LED What it means
Solid red Your phone is starting up
Fast ashing red Your phone is ringing
O Your phone is o, idle, busy, on hold or on mute
LED What it means
Solid green The line is taken
The line is being used
Fast ashing green There’s a call coming in
O The line is inactive
A call is on hold

9
3. Customise your phone
It’s easy to set up your phone with the features you want. To turn a feature on or off,
just press the menu soft key then follow the instructions for that feature in section
4. Here’s a list of the features you can choose from.
Features
Call waiting
Hotline
Auto redial
Do Not Disturb (DND)
Basic settings
Time & date (format)
Display (backlight (timer) and contrast)
Sound (ring tones and key tone)
Change PIN
Advanced settings
Password
Phone lock
History
All calls
Directory
All contacts (corporate directory)

10
4. Features
4.1 Call waiting The call waiting feature lets you know when you’re getting a call while you’re on another one.
You can choose to turn call waiting on or off. To do this, go to Menu > Features > Call
Waiting. Use the left or right scroll buttons to select on or off, then press save to finish.
This section will help you to set up the features on your T40.
4.2 Hotline The hotline feature lets you automatically dial a number when you pick up the handset or
press the speaker button.
To set up a hotline go to menu > features > hotline then press enter or OK.
In the hotline number field enter the hotline number you’d like to set. If you want to delay
the call, use the up or down scroll buttons to get to hotline delay. Enter the delay value
from 0 to 10 (0 = no delay, immediate dial; 1 to 10 = a dial delay of one to ten seconds).
4.4 Do Not Disturb Do not disturb stops your phone from ringing and sends the call to your voicemail. This
feature depends on how you’ve set up your phone. If you need help, speak to your IT
administrator.
4.3 Auto redial Auto redial lets you automatically redial a number that you called and wasn’t answered. To
set up auto redial go to menu > features > auto redial. Use the left or right scroll buttons
to switch this function on or off. To set up a redial interval, press the down scroll button
and enter the time you’d like in between calls. This can be from between 1 to 300 seconds.
Press the down scroll button again to set the redial times (again from 1 to 300 seconds).
When navigating through the menu
you can use the Enter or OK buttons
to access a feature. If shown, you can
also access an option by pressing the
number shown for that feature using
the dial pad.