Cisco 8945 User manual

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CISCOIPPHONE
8945UserGuide
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VOICEMAIL
SettingupVoiceMailfortheFirstTime:
PresstheMessageskeyonyourphone,yourdefaultpassword
is“123321”.
Followtherecordedinstructiontorecordyourname,yourgreeting(s),
andresetyourpassword.
AccessingVoiceMail:
FromyourEmail:
YourvoicemailswillappearinyourInbox.Youwillseeanemailsimilarto
this–
Attachedintheemailisawavefile.Doubleclickonthisfiletolistento
yourvoicemail.Youcanalsosavethefile,orforwardtheemailtoother
users.
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FromYourInternalPhone:
PresstheMessagesbuttononyourphoneandenteryour
passwordfollowedbythe#key.
Selectoption1fornewmessages.
FromAnotherInternalIPPhone:
PresstheMessagesbuttononanyIPphone.
Whenpromptedforapassword,pressthe*key.
EnteryourID(4‐digitextension)andthe#key,andthenenteryour
passwordfollowedbythe#key.
Selectoption1fornewmessages.
FromanExternalPhone:
Dialyourfulltelephonenumber,letyourvoicemailpickupandpressthe
*key.EnteryourID(extension)andpasswordtoaccessyourmessages.
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Notes

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Youcanenteruptothreenumbersperentry.Home,WorkandMobile.Donot
forgettoaddtheoutsideaccesscode9.Forexample;AnneWestonbelowis
programmedwith92819538899where9istheoutsidelineaccesscode.
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Directory:
Youcanalsosearchauser’sphonenumberandcreateacontactbylogginginto
theweb.
TosearchforentriesinthePhonedirecotry;followinstructionsbelow:
ClickonDirectoryTab.
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ClickActionandAddthecontactalongwiththeOutsideAccessCodeif
neededfortheirHomeorMobilephone.
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VoiceMailFeatures:
Option1–Newmessages
Options2–Sendamessage
Option3–Savedmessages
Option4‐SetupOptions
oOption1–Greetings‐‐Therearefivegreetingoptionsforyouto
choosefrom:Standard,Closed,Alternate,Internal,&Busy.
oOption2–MessagingSettings–messagenotification,menu
style,editprivatelists.
oOption3–PersonalSettings–changepassword,change
recordedname,changedirectorylisting.
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PHONECONTROLS 
Muteacall:
PresstheMutebutton.
Toturnoffmute,pressMuteagainorliftthehandset.
Changethevolume:
Presstheupordownvolumekeylocatedinthemiddle
lefthandsideofthebuttonareatoincreaseordecreasetheringing
volumeorlisteningvolume.
Changetheringtype:
PresstheApplicationbutton
ScrolldownonetoPreferences(2)
SelectRingtone
Selectthelineforwhichyouwanttochangetheringtonefor
Navigateupordowntoselectaringtype

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PressthePlaysoftkeytohearasampleoftheselectedringtype.
PressSettochoosetheringtone.
PressApplyToAllbuttontoupdatealllineswithringtone
CallHistory:
YoumayviewMissed,ReceivedandPlacedCallsbypressingthedown
arrowofthebluenavigationbutton.
YoucanalsocheckCallHistorybypressingtheApplicationbuttonand
selectingCallHistory
Ablackleftarrowindicatesareceivedcall,aredleftarrowindicatesa
missedcall,andarightarrowindicatesaplacedcall.
Afteryouhighlightaspecificcall,youcanviewdetails,call,editdialor
clearit.
TospeeddialaMissed,Received,oraPlacedcall:
oForexternalcalls,highlightthecall,pressmore,EditDial,placea
9or91infrontofthenumberandthenpressCall.
oForinternalcalls,justpressCallafterhighlightingthenumber.
ForwardAllCalls:
Toforwardallcalls:
PresstheForwardAllsoftkey.Youwillheartwobeeps.
Enterthenumbertowhichyouwanttoforwardallyourcalls.Anarrow
pointupandtotheleftwillappearnexttoyourline.
Toun‐forwardallcalls:
PresstheForwardOffsoftkey.
DND(DoNotDisturb)
Tosilenceyourringerforincomingcalls,presstheDNDbuttononyour
maindisplay
SelfView
Toviewyourselfthroughthecamera.Makesurelenscoverisopen.
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DIRECTORIES 
PersonalDirectory:
PresstheDirectoriesbutton
UsethenavigationbuttontoselectthePersonalDirectory
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Toconfigureentriesincontacts;followinstructionsbelow:
ClickonContactsTab
ClickAddNewtoaddanewentry.
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FilloutinformationandassignaSpeedDialifneeded.
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Contacts:
ContactsareavailableonyourIPPhoneandcanbecreatedviathewebGUI.
Followinstructionsbelowtoprogramyourcontacts.ToviewthemonyourIP
phone;presstheDirectoriesButton,thenPersonalDirectory.Whenpromptedto
login;usethesameusernameandPINthatyouusedtologintotheCCMUserPage
(forexample;JDoeand123321).
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Contacts:
PersonalDirectoryisyourowndirectorywhereyoucanstorenumbersviatheUser
Optionspage.Thisisasecuredirectorywhichisonlyaccessiblebyyourphoneand
isnotsharedwithrestoftheorganization.
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LogintothedirectoryusingyouruserIDandPIN.
Searchforyourpersonalentries.
PressDialsoftkeytodialtheselectednumber
Note:PersonalDirectoriesaresetupintheUCMUserOptionsMenu.
Instructionsarelaterinthepresentation.
CompanyDirectory:
PresstheDirectoriesbutton
UsethenavigationbuttontoselecttheCompanyDirectory
UsethenavigationbuttontoentertheLast,FirstorNumberfieldssearch
option,andpresstheSearchsoftkeytofindyourselection
Usethenavigationbuttontofindyourlisting
PressDialsoftkeytodialtheselectednumber
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BASICCALLFEATURES
Placeacall:
Liftthehandsetanddialthenumber.
Pressalinebuttonanddialthenumber.
PresstheSpeakerbuttonanddialthenumber.
PresstheNewCallsoftkeyanddialthenumber.
Answeracall:
Liftthehandset.
Pressthelinebuttonassociatedwiththecall.
PresstheAnswersoftkey.
Endacall:
Hangupthehandset.
PresstheSpeakerphonebutton.
PresstheEndCallsoftkey.
Redialthemostrecentlydialednumber:
LiftthehandsetandpresstheRedialbuttonorsimplypressthe
Redialsoftkeybuttontoactivatethespeakerphone.
Placeacallonhold:

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Whileonacall,presstheHoldbutton.
Toreturntothecall,presstheResumesoftkey.
Ifmultiplelinesareonhold,usethescrollkeystoselectthedesiredline
beforeyoupressResume.
Changebetweenhandsetandspeakerphoneduringacall:
Handsettospeakerphone:
PresstheSpeakerphonebuttonandhangupthehandset.
Speakerphonetohandset:
Liftthehandset.
ParkaCall
PresstheMoresoftkeyandpressPark.Aparkzoneextensionwillbe
assignedtothecall.
Toretrievetheparkedcall,getadialtone,andentertheparkzone
extensionfromanyIPphone.
CallTransfer:
Duringacall,presstheTransferbutton.Thisplacesyourcaller
onhold.
Dialtheextensionornumbertowhichyouwanttotransferthecall.
Whenyouhearringing,pressTransferbutton,orwhenthepartyanswers,
announcethecallandpressTransfer.Ifthepartyrefusesthecall,press
theEndCallsoftkeybuttonthentheResumesoftkeybuttontoreturnto
theoriginalcall.
Transferacalldirectlyintovoicemail:
Duringacall,presstheTransferbutton.
Dial*extension(example:*9623)
PresstheTransferbuttonandhangup.
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CONFERENCECALLING
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ToRemoveaSpeedDial
Simplyselectthe“+”nexttothespeeddialandremovethe
information.

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Youcanconfigureupto3SpeedDialsthatwillappearonthephonethe
rest196entriescanbesetupasAbbreviatedDialingNumbers.
PressSave.
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ConferenceCalls:
Toplaceaconferencecall:
Duringacall,presstheConferencebutton.Thiswillputyour
calleronholdandautomaticallyselectanewline.
Placeacalltoanotherperson.
Whenthecallconnects,pressConferencebuttonagaintojointhecalls.
Repeatthefirstthreestepstoaddpeopletotheconferencecall(upto6)
ConferenceDetails:
Displaysthelistofcallersonaconferencecall,withtheabilitytoselectandremove
callersfromtheconferencecall.
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WhileonaConferenceCall,presstheViewDetailssoftkey.
Youcanthenhighlightthecalleryouwanttodisconnectfrombypressing
theRemovesoftkey.

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AccessingCiscoUnifiedUserOptionsviaaWebBrowser:
TheCiscoUserOptionsWebBrowserPageallowstheIPPhoneuserstomanage
theirphoneviaaninternetbrowser.Userscanforwardcalls,configurespeeddials,
andconfigurepersonaladdressbookentriesfortheirphone.
Usingyourbrowser,gotohttp://myphone.coastalbend.edu/ucmuser
(hint:saveasfavoriteafterloggingin).
Enteryourusernameandpassword(exampleusername:JDoeforJohn
Doe)anduseyournetworkpassword.
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Forwardingcalls:
UnderGeneralSettingontheHomePage
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ChecktheForwardallcallsandeitherenterthephonenumberincluding
the9todialout,orselectthevoicemailoptionfromthedropdownmenu.
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SpeedDials&AbbreviatedDialing:
SpeedDials
ToAddaSpeedDial
UnderGeneralSettingsontheHomepagechoosethebuttonpressthe
“+”buttonnexttoittofilltheinformation.Pleaseadd9ifit’sanexternal
calland91infrontofthenumberifit’saLongDistanceNumber.
TheSpeedDialnumberswilldisplayonyourphoneastext.
PressSave.