Linksys SPA942 - Cisco - IP Phone User manual

Linksys 942 User Guide
Linksys SPA942 User Guide

Linksys SPA942 User Guide
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Table of Contents
Table of Contents ......................................................................................................................2
Introduction...............................................................................................................................3
The Linksys SPA942 IP Phone 3
Web Portal .................................................................................................................................3
Telephony Toolbar....................................................................................................................4
Document Format.....................................................................................................................4
Feature Functionality................................................................................................................4
Feature Functionality................................................................................................................5
Account Codes - Verified 5
Account Codes - Unverified 5
Ad-Hoc 3-Way Conference Calling 5
Call Forward Always 6
Call Forward Busy 7
Call Forward No Answer 7
Call Park 7
Call Park Retrieve 8
Call Pickup 8
Directed Call Pickup 8
Call Return 8
Call Transfer – Blind 9
Call Transfer – Consult 9
Call Transfer – To Voicemail 9
Call Waiting 10
Cancel Call Waiting Per Call 10
Caller ID Blocking Per Call 10
Caller ID Delivery Per Call 10
Dialing 11
Do Not Disturb 11
Hold 12
Last Number Redial 12
Push-to-Talk 13
Speed Dial 100 13
Speed Dial 8 13
Voicemail 14

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Introduction
The purpose of this document is to inform Zayo Managed Services users on how use the Linksys SPA942 Phone
with their Hosted PBX Service Each feature available with the Professional Seat will be described along with
instructions on how to use the feature Some users may not have all of the functionality described in this
document Seat type purchased determines which features are available
The Linksys SPA942 IP Phone
Web Portal
The Zayo Managed Services Web Portal is a robust online tool used to configure calling features such as selective
call forward and find-me/follow-me While many features can be activated using the phone, you may want to
explore the Web Portal to fully enjoy all of the powerful call management tools available Please see your
company’s Administrator for access to the Web Portal

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Telephony Toolbar
The Telephony Toolbar is a software application for Microsoft Outlook, Microsoft Internet Explorer, or Mozilla
Firefox and can be used to configure calling features such as do-not-disturb and call forward, and can also be used
for a wide variety of click to call features The Telephony Toolbar complements the Web Portal and allows users
easy access to often used calling features Please see your company’s Administrator for more information on the
Telephony Toolbar
Document Format
Below is an example of how each feature will be presented and examined in this document
F ATUR NAM
AND
D SCRIPTION
ST P BY ST P
INSTRUCTIONS
FOR XT ND D
F ATUR
FUNCTIONALITY
ST P BY ST P
INSTRUCTIONS
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F ATUR

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Feature Functionality
Account Codes - Verified
Requires a user to enter a unique number that identifies to which account an outbound call should be assigned
Using the Feature
1 GO OFF HOOK
2 Dial the NUMB R of the party you wish to call
3 An IVR will instruct you to enter your Account Code
4 Once your code is entered the call will connect
Account Codes - Unverified
Allows a user to enter a unique number to identify to which account an outbound call should be assigned
Using the Feature
1 GO OFF HOOK
2 Press *02
3 An IVR will instruct you to enter your Account Code You will hear a stutter dial tone then a normal
dial tone
4 Dial the NUMB R of the party you wish to call
Ad-Hoc 3- ay Conference Calling
Allow a user to make a three-way conference call
Using the Feature
1 During an active call, press the CONF soft key This will place the current caller on hold and provide
dial tone
2 Dial the NUMB R of the party you wish to add
3 When the party answers, press the CONF soft key to add this party to the existing call
Extended Functionality
Hang Up and Leave the Two Remote Parties Joined
1 To leave a 3-way conference call, but leave the two remote parities joined, press the JOIN soft key
2 This leaves the two remote parties joined together while hanging up your phone

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Call Forward Always
Allow a user to redirect all incoming calls to another phone number Users have the option to activate and
deactivate the service by using the soft keys, or by dialing a feature code
NOT : The user must use the same method to turn the function off that they used to turn the function on
Otherwise, the system will not recognize the ‘off’ command
Using the Feature
Activate: Using the Soft Keys †
1 Press the CFWD soft key
2 Enter the forwarding NUMB R with the K YPAD
3 A stutter tone will sound indicating the forwarding number has been programmed
4 CALLS FORWARD D message and -CFWD soft key appear on the screen as reminders that call
forward always has been activated
† Call Forwarding will only forward incoming calls for the primary telephone number on the phone If there are other telephone
numbers in addition to the primary number on the phone, using the CFWD soft key will cause incoming calls to the primary to be
forwarded; however, incoming calls for other the other telephone numbers will continue to ring on the phone
Deactivate: Using the Soft Keys
1 Press the –CFWD soft key
2 The CALLS FORWARD D message on the screen will go away and the CFWD soft key appears
Activate: Using the eature Code†
1 GO OFF HOOK
2 Press *72
3 Follow the IVR instructions
† When enabling call forwarding using the * feature code, incoming calls are forwarded on the Zayo system instead of being sent
to your phone There will be no indication on your phone that call forwarding has been enabled You will need to remember that
call forwarding was enabled and will need to be disabled You can disable call forwarding by dialing a * feature code or using the
Telephony Toolbar or logging into the Web portal
Deactivate: Using the eature Code
1 GO OFF HOOK
2 Press *73

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Call Forward Busy
Enable a user to redirect calls to another destination when the user’s line is busy Normally, a call would be directed
to a user’s voicemail
Using the Feature
Activate:
1 GO OFF HOOK
2 Press *90
3 Follow the IVR instructions
Deactivate
1 GO OFF HOOK
2 Press *91
Call Forward No Answer
Enable a user to redirect calls to another destination when an incoming call is not answered within a specified
number of rings Normally, a call would be directed to a user’s voicemail
Using the Feature
Activate: Using the eature Code
1 GO OFF HOOK
2 Press *92
3 Follow the IVR instructions
Deactivate: Using the eature Code
1 GO OFF HOOK
2 Press *93
Call Park
Enables a user to place a call on hold and allow a user to pick up the call at another phone
Using the Feature
1 During an active call, press the HOLD button This will place the caller on hold
2 Dial *68
3 Follow the IVR instructions

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Call Park Retrieve
This feature enables a user to pickup a call that has been placed on hold using the Call Park feature
Using the Feature
1 GO OFF HOOK
2 Press *88
3 Follow the IVR instructions
Call Pickup
This feature enables a user to pickup a call that is coming in on another user’s line The other user’s line must be in
the same ‘pickup group’ with the user activating the feature Pickup groups are pre-configured by the System
Administrator
Using the Feature
1 GO OFF HOOK
2 Press *98
Directed Call Pickup
This feature enables a user to pickup a call that is coming in on another user’s line without being specifically
assigned to a common group The other user’s line must also have the Directed Call Pickup feature assigned to it
Using the Feature
1 GO OFF HOOK
2 Press *97 plus the extension that you wish to pickup
Call Return
Allows a user to call back the last number that called their line, regardless of whether or not the phone was
answered
Using the Feature
1 GO OFF HOOK
2 Press *69

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Extended Functionality
Last Call Return Soft Key
1 Press the LCR soft key, if displayed
Using the Call Directory
1 Press the S TUP button
2 Select CALL HISTORY menu option
3 Select ANSW R D CALLS or MISS D CALLS menu option
4 Highlight phone number and press the DIAL soft key
Call Transfer – Blind
Allow incoming calls to be transferred to another line without consultation with the receiving party
Using the Feature
1 During the call, press the RIGHT NAVIGATION key then press the BXF R soft key
2 Enter the transfer NUMB R and then press the DIAL soft key
Call Transfer – Consult
Allow incoming calls to be transferred to another line with consultation with the receiving party
Using the Feature
1 During the call, press the XF R soft key This will place the caller on hold and provide dial tone
2 Enter the transfer NUMB R with the K YPAD
3 When the second party picks up you may consult with them
4 Press the XF R soft key to transfer the call
5 Press the FLASH HOOK key to return to the first caller without transferring the call
Call Transfer – To Voicemail
Allow incoming calls to be transferred to any user’s voicemail
Using the Feature
1 During the call, press the HOLD button This will place the caller on hold
2 Dial *55
3 Follow the IVR instructions Press the # key to send the caller to your own voicemail box To send
the caller to another voicemail box, enter the desired extension followed by the # key

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Call aiting
This feature enables a user to answer a call when engaged in another call When a second call is received while a user
is engaged in a call, the user is informed via a call waiting tone
Using the Feature
Retrieving the Second Call
1 When another call rings in, a waiting tone will sound and the caller information will appear on screen
2 Press the blinking green LIN key to answer the call The party you were previously speaking with will
be put on-hold
Getting Back to the irst Call
1 Press the flashing red LIN key that has the caller on hold
2 This places the other call on hold
Cancel Call aiting Per Call
Allow users to turn off call waiting on a call-by-call basis
Using the Feature
1 GO OFF HOOK
2 Press *70 You will hear a stutter dial tone then a normal dial tone
3 Dial the NUMB R of the party you wish to call
Caller ID Blocking Per Call
Allow users to block their caller ID on a call-by-call basis
Using the Feature
1 GO OFF HOOK
2 Press *67 You will hear a stutter dial tone then a normal dial tone
3 Dial the NUMB R of the party you wish to call
Caller ID Delivery Per Call
Allow users to deliver their caller ID on a call-by-call basis when they have turned on the Caller ID Blocking feature
within the Web Portal

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Using the Feature
1 GO OFF HOOK
2 Press *65 You will hear a stutter dial tone then a normal dial tone
3 Dial the NUMB R of the party you wish to call
Dialing
Allow a user to make a call
Using the Feature
Placing a Call
1 Pick up HANDS T, press the LIN K Y, or press the SP AK RPHON K Y
2 Enter the number you wish to call
Extended Functionality
Predialing a Number
1 Without taking the phone off-hook, dial the NUMB R you wish to call using the K YPAD
2 Press the DIAL soft key
Do Not Disturb
Allow users to set their station as unavailable so that incoming calls are given a busy treatment Depending on how
the user has set up their busy treatment, the callers will be directed to voicemail or forwarded to another line
NOT : The user must use the same method to turn the function off that they used to turn the function on
Otherwise, the system will not recognize the ‘off’ command
Using the Feature
Activate: Using the Phone’s Keys †
1 Press the DND soft key
2 Do Not Disturb message will appear on the screen
† If the phone number is shared on another phone, enabling Do Not Disturb on the phone will simply turn on silent ring and
does not make it busy Calls may still be answered on any phone sharing the phone number The Do Not Disturb button will
place all line appearances into Do Not Disturb
Deactivate: Using the Phone’s Keys
1 Press the -DND soft key

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2 The Do Not Disturb message will be removed from the screen
Activate: Using the eature Code
1 GO OFF HOOK
2 Press *78
Deactivate: Using the eature Code
1 GO OFF HOOK
2 Press *79
Hold
Allows user to place a call on hold and retrieve it
Using the Feature
Activate†
1 Press the HOLD button
Deactivate†
1 Press the flashing red LIN key
† If the phone number is shared on another phone, you can put a call on-hold and take the call off-hold at the other phone that is
sharing the phone number
Last Number Redial
Allow the user to redial the last number dialed with a feature code or a button
Using the Feature
1 Press the R DIAL soft key
2 Select number to redial from the Redial List
3 Press the DIAL soft key
Extended Functionality
1 GO OFF HOOK
2 Press *66

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Push-to-Talk
Provides intercom-like functionality This feature allows a user to dial another station where the system will request
the destination station to automatically answer For this feature to work (called station automatically answers via the
speakerphone), the called station must support an enhanced calling protocol The calling station must also be in the
called party’s Push-to-Talk allowed access list
Using the Feature
Activate: Using the eature Code
1 Pick up HANDS T or press the SP AK RPHON K Y
2 Dial *50 You will hear a stuttered dial tone then a normal dial tone
3 Dial the extension of the phone you want to intercom
Speed Dial 100
Allow a user to use a feature code and 2 digits to complete a call
Using the Feature
Configure
1 GO OFF HOOK
2 Press *75 You will hear a stuttered dial tone then a normal dial tone
3 Using the K YPAD Enter the Speed Dial 100 Code 00-99 plus the NUMB R you want to associate
with it and then press the # key
4 The IVR will notify you whether or not the programming was successful
Use
1 GO OFF HOOK
2 Press #
3 Press the Speed Dial 100 Codes 00-99
Speed Dial 8
Allow a user to hit only one button to complete a call
Using the Feature
Configure
1 GO OFF HOOK
2 Press *74 You will hear a stuttered dial tone then a normal dial tone

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3 Using the K YPAD Enter the Speed Dial 8 Code 2-9 plus the NUMB R you want to associate with it
and then press the # key
4 The IVR will notify you whether or not the programming was successful
Use
1 GO OFF HOOK
2 Press the Speed Dial 8 Code 2-9 using the K YPAD
3 Press the DIAL soft key
Voicemail
Allow a user to hear messages left in their voicemail box
Using the Feature
rom your desk phone †
1 Press the M SSAG S button
2 At the voice prompt, enter your PASSWORD
3 To navigate, follow the IVR choices
rom Outside the Office:
1 Dial your phone NUMB R
2 When the voice mail system answers, press the * key
3 Enter your phone’s XT NSION
4 Enter your PASSWORD
5 To navigate, follow the IVR choices
Menu Key
Save #
Delete 7
Replay Message / Skip Envelope 2
Fast Forward 3
Rewind 4
Play Message Envelope 5
Call Back Sender 8
Go to Menu 2 9