Snom D305 User manual

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snom D305, D315, D345, D375, D385 manual
A. General Information
1. Introduction
Welcome!
This manual helps you to optimize the usage of the IP telephone in combination with the PBX. Please
use this manual at initial operation. Some features differ from the features described in the
manufacturer's documentation.
The following pages describe the snom D305, D315, D345, D375 and D385 system telephones.
D305 D315
D345 D375
D385
We wish you success and joy in working with your new telephone and this manual!

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Subject to alternations
Version 2
/ 08.2019 (EN)
2. Used symbols
Type Icon Description
Notice Important information and notices that you
have to pay attention to.
Hint Useful hints that provide additional
information.
Action – is marked with a dash
Result of an
action ⇒ is marked with an arrow
List • is marked with a bullet point
B. Initial Operation
1. Requirements and Information
Using this snom IP telephone with your nfon telephone system merely requires a sound
broadband connection.
Please note: Telephones with the firmware 8.9.3.x should not be downgraded to a
firmware lower than 8.7.5.44, otherwise problems may occur if you try to upgrade again.
See the manufacturer's notice here.
2. Adding an extension
All telephones you receive are preconfigured and connected to the telephone system.
Find further information on how to install an extension in the administration portal
manual.

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C. Notices
1. Encryption
You have the option of voice encrypting (SRTP) your telephone calls. You can activate this function
for your customer account via the administration portal at any time.
Activation of this function is subject to fees.
You can activate the function Voice Traffic encryption (SRTP) on the administration
portal under ADMINISTRATION / Profile.
- Activate the function on the administration portal.
- Restart all telephones. Restarting may take a few minutes. During a conversation a lock icon on
the telephone display indicates encryption is activated.
⇒ The active call is now encrypted.
2. Call forwarding
You can configure various call forwarding scenarios. For this purpose you can use the call
forwarding profiles.
Under the telephone menu you can only edit the default profle (catch all / always) to be found under
the call forwarding profiles. You can edit the remaining call forwarding profiles via Ncontrol or via
the administration portal. For more information, refer to the administration portal manual and the
Ncontrol manual.
The following call forwarding options are available. You can activate or deactivate call forwardings
via the telephone menu's call settings.

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Permanent call forwarding (always)
All incoming calls will be forwarded directly to the predefined telephone number.
Forward if busy (busy)
New calls will be forwarded immediately, when coming in during an active call. This call forwarding
option functions only, if the Call Waiting function is deactivated.
Delayed call forwarding (no answer)
Call forwarding condition: You do not answer the incoming call within a defined time period
(timeout). The timeout can be set to 5, 10, 15 or 20 seconds. Where should the incoming call be
forwarded after the specified time has elapsed? The caller receives a call waiting signal and is then
forwarded to the defined destination.
If unavailable (not registered)
The option functions only if the end device is not registered to the telephone system:
When the Internet connection fails or there is no LAN connection.
and
If “call forwarding …if unavailable” is programmed for a direct extension (e.g. extension 123 -
John Doe) and a caller calls the direct dial number for the extension directly, call forwarding
applies. If the extension is a member of a queue or a group and the queue or group receives a
call, call forwarding for the individual extension no longer applies! In general, the destination
should always be an available destination number. I.e., make sure that no voicemail or
announcement comes on.
The display on your telephone indicates whether or not call forwarding is active.
Call forwardings can alternatively be activated through * codes:
*10 Activation of the call forwarding profile
*11 + destination Permanent call forwarding to telephone number
**11 Cancel permanent call forwarding
*12 + destination If no answer after a specific time, delayed call forward
to telephone number
**12 Cancel delayed call forwarding
*13 + destination If busy, forward to telephone number

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**13 Cancel call forwarding if busy
*14 + destination Call forwarding if unavailable
**14 Cancel call forwarding if unavailable
3. “Hot desking”
The basic function of “Hot desking” allows cancelling the registration of existing users and
registering new users to your end device. This is useful when employees frequently change their
work station without taking along their end devices. After completing the registration process your
configuration is automatically transferred to the new telephone.
Cancelling the registration of the current extension
- Proceed as follows when in menu:
Menu -> Telephone settings -> Cancelling an extension -> Confirm
⇒ The extension is now cancelled and the telephone is restarted. This may take some time.
Registering the new extension
- Proceed as follows when in menu:
Menu -> Enter the extension number -> Confirm -> Enter voice mail PIN -> Confirm
⇒ The new extension is now registered. This may take some time.
D. Operation
1. Basic functions
1.1. Overview of keys
snom D305/D315
No. Description
1 LED call indicator
2 Display
3 Soft keys
4 Navigation keys
5 MWI key

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6 Headset modus
7 BLF keys
8 Mute key
9 Alphanumeric keypad
10 Volume key
11 Handsfree mode
snom D345
No. Description
1 LED call indicator
2 Display
3 Soft keys
4 Page key for four function key screens
5 MWI key
6 MWI LED
7 Navigation keys
8 BLF keys
9 Function key screen
10 DND
11 Directory
12 Settings menu
13 Transfer
14 Hold
15 Alphanumeric keypad

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16 Mute key
17 Handsfree mode
18 Headset mode
19 Volume key
snom D375
No. Description
1 LED call indicator
2 Display
3 Soft keys
4 Record
5 MWI key
6 MWI LED
7 Navigation keys
8 BLF keys
9 Label field for function keys
10 Redial
11 Directory
12 Queue
13 Conference
14 Hold
15 Settings
16 Help
17 NFON menu
18 Transfer
19 DND
20 Alphanumeric keypad
21 Mute

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22 Handsfree mode
23 Headset mode
24 Volume key
snom D385
No. Description
1 LED call indicator
2 Display
3 Page key - fkey screen
4 MWI key
5 MWI LED
6 Function key screen and function keys
7 Casing microphone
8 DND
9 Directory
10 Settings menu
11 Transfer
12 Hold
13 Casing speaker
14 Handset rest tab
15 Volume keys
16-19 Soft keys
20 Mute/unmute microphone
21 Toggling between handsfree and handset mode. Press to dial number and accept calls on
speakerphone.
22 Headset mode on/off

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23 Navigation key: Canceling actions & input, and returning to previous screen / Terminating
calls on speakerphone and in headset & handset modes
24 Navigation key: toggle key
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Navigation key: Confirming, saving actions & input, and returning to previous screen /
Accepting calls on speakerphone and in headset mode / From idle screen: Dialed calls
(redial)
26 Alphanumeric keypad
1.2. Keys in detail
You can use the
“toggle key” to
scroll in the display.
On the start screen:
Down: Settings
Up: Call lists
Redialing
Cancels an action or
entr
Maintenance menu: The
functions are visible but
not activated*
Confirms an action,
selection or entry
After pressing this key you
can enter a name to select
a party. The phone book
must first be set up on the
administration portal – see
administration portal
manual
Adjusts the receiver
or ringer volume.
Shows device SIP, IP and
MAC address*
Switches the
microphone off
during a call
Enables queues to be
enabled or disabled*

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Hands-free mode
(able to answer)
Enables queues to be
enabled or disabled*
Headset mode (able
to answer)* starts a 3-way call*
Record call
(inactive)* Transferring calls
Access voicemail* Hold call*
Voicemail message
LED
Do Not Disturb mode
on/off. The telephone won’t
ring, same as for "call
forwarding... delayed” to
the caller
On the snom 300, please
press the mute key to
switch to DND
*) key
available not
on all snom
D3x5 models
1.3. Outgoing call
When dialing an internal telephone number, only the extension needs to be entered.
When dialing external telephone numbers, you must first dial ‘0’, then enter the external
number.
- To complete the dialing process, press the confirm key in either case or pick up the receiver.
If the receiver is not lifted the call will be placed in hands-free mode.
- To end the call, return the receiver to the cradle (for calls in hands-free mode), simply press the
cancel key .
- If you made an incorrect entry while dialing the number, you can correct the entry with the “C←”
key (softkey function).
Or delete the entire entry by pressing the cancel key .

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1.4. Incoming call
Pick up receiver or press the ‘Speaker’ key for hands-free mode.With a headset connection you
can answer the call by simply pressing the ‘Headset’ key in headset mode .
After ending the call return the receiver to the cradle or press the cancel key .
1.5. Call waiting and toggling calls
If you are already making a call, the top left LED lights up.
A call waiting tone indicates a second call is coming in. At the same time LED 1 flashes. Press
the “Function key” (next to LED) to answer the call.
You can now toggle between the calls by directly pressing the “Function keys”. In doing so, the
active call is indicated with a steady LED light and the waiting call with a flashing LED light.
To end a call press the cancel key . Returning the receiver to the cradle ends both calls.
If another call comes in during an active call, you can ignore it by pressing and holding
the key for several seconds. To end the active call first, briefly press the key. You
can then answer the incoming call.
You can transfer the call whithout taking it. Press the Transfer key and dial the telephone
number to which you would like to transfer the call to.

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1.6. Alternate operation
Alternate operation, if function keys are programmed differently
- When the call waiting tone sounds, press the “Hold” key to place the current call on hold .
- Press the Confirm key to answer the new call.
- Now press the “Hold” key again, then the “Toggle" key to select the respective party. Then
press the confirm key“ add the selected party to the line.
New Call & Transfer Button
Please note: The key icons (hold & transfer) of snom devices from 2018 on have been updated.
You can make up to 5 parallel calls.
1.7. Transfers
New Call & Transfer Button
Please note: The key icons (hold & transfer) of snom devices from 2018 on have been updated.
Attended call transfer
Press the hold key .
Dial the number of the other extension.
Confirm with .
When the call is answered, announce the call being transferred.
Press the transfer key .
Unattended call transfer
Press the transfer key .

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Dial the number to which you are transferring the call.- Confirm with .
1.8. Retrieving voicemail messages
Proceed as follows to retrieve the messages on your mailbox:
Press the Retrieve key (“Message” LED blinks if a message has arrived).
Following the prompt, enter the voice mail password on your dial pad.
Then press 1 to listen to messages. After listening to the message press:
7 to delete
5 to replay the message
6 to go to the next message
To end, hang up or press the Cancel key .
1.9. 3-way calls
Proceed as follows to initiate a 3-way conference call:
Call party 1
Press the “Hold” key once party 1 has been reached.
Call party 2 and wait until party 2 has been reached.
Press the “Conference” key .
Depending on the model, press the corresponding button on the display.
A conference call with more than 3 parties can easily be set up on the administration
portal: Please refer to the administration portal manual for this purpose.
1.10. Redialing
Placing an outgoing call from the redial list
Proceed as follows:
Press the “Redial” key .
Press the “up” or “down” softkey, to select the desired party/telephone number or alternatively
the toggle key to select the desired party/telephone number

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Press the confirm key or pick up the receiver
Depending on the model, press the corresponding button on the display.
1.11. Calling from the call list
Proceed as follows:
Press the “List” softkey.
Select the desired type (missed calls, incoming calls, outgoing calls) (with the “up” or “down”
softkey, or as an alternative with the “Toggle key ↑↓” .
Press the confirm key or pick up the receiver.
1.12 Completion of Calls on No Reply
The Completion of Calls on No Reply (CCNR) creates a callback in case a person cannot be reached
(e.g. the person is not on its desk or busy) at the moment.
To use this function, the CCNR function has to be enabled in the administration portal
and in the phone extension. Click on the CCNR check box under Administration / Profile
to activate the function.

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2. Advanced telephone functions
2.1. Overview
You can use various features of the telephone system via the end device as well as via
Ncontrol or the administration portal (also refer to the administration portal manual).
Depending on the model, press the corresponding button on the display.
Depending on the model:
After pressing the "snom" key or the settings menu key you have the following options:

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Call settings
Call waiting indication: define whether this function should be activated.
(optional, depending on settings on the administration portal) Timeout: set the ringing
time.
(optional, depending on settings on the administration portal) Intercom: the intercom
function enables speaking directly to a linked extension through the system, without dial tone
and ring tone.
Caller ID block: set your entire number to be shown to the party being called, the
switchboard number to be displayed or all caller ID information to be blocked.
Call forwarding: activate the function Call forwarding
Parallel call: configure another telephone or your mobile phone to ring in addition to your
telephone when a call comes in. You can then answer the call with one of the two telephones.
Call forwarding: profiles
Here you can select your preconfigured call forwarding profiles.
For details, please refer to the Ncontrol manual.
You can edit the default profile directly via your device.
For details, please click here.
Telephone settings
Automatic redialling
Suggests number (if necessary, remove function)
Ring tone
Define as primary device
Logoff
Queues
Queues can be enabled or disabled; for set-up see administration portal manual)
Use the “Toggle key ↑↓” to mark the desired selection and press the Confirm key .
2.2. Function keys & codes
On the administration portal (also refer to the administration portal manual) the function keys
(depending on telephone model up to 12 function keys, expandable to 48 keys) can be programmed
for the following functions:

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Assignment of the function keys
Standard settings (i.e. no programming): Local Loop
Incoming calls are indicated respectively by the first LED (set to local loop) flashing.
When the call is answered the LED stays lit.
If a second call comes in during this call, the second LED flashes.
By pressing the key next to the flashing LED, the first call is automatically placed on hold and
the second call answered.
You can now toggle between the calls by pressing the key next to the flashing or steady lit
LED. In this manner, you can make a total of five calls at the same time.
Extension / telephone number
You can add any extension or telephone number to the busy lamp field.
You can start a call by pressing the respective busy lamp key. If an internal extension is
programmed, you can see whether that extension is currently busy:
If the LED next to the key flashes, the party receives a call.
If the LED is consistently lit, the party has answered a call and is currently busy.
If the LED next to the respective key flashes, you can take the call by pressing the
respective key next to the flashing LED.
Intercom
You can add any extension in the PBX system and then use this function key to directly communicate
with this extension through the intercom. The other party must have the intercom activated on their
device. Intercom refers to a conventional intercom system (similar to walkie-talkies) directly
connecting you to the other party’s speaker by pressing the assigned function key.
Additional functions via * codes
Entering various codes (as listed on the following page) allows you to additionally program functions
such as call transfer to the keys.To do so, simply enter the code with the desired number in the entry

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field.
Control codes allow direct access to the telephone system’s functions. The following codes apply:
Code Description
**## Restart devices, only for snom devices!
#+n Use outside line "n" to call the telephone number ("n" replaces the “0”
otherwise required to access an outside line)
*1 Start and end voice recording (if this function is enabled for the
extension)
*10+profile number Activation of the call forwarding profile
*11+TN Permanent call forwarding to telephone number (TN)
**11 Cancel permanent call forwarding
*12+TN If not available, forward to telephone number (TN)
**12 Cancel call forwarding if no answer
*13+TN If busy, forward call to telephone number (TN)
**13 Cancel call forwarding if busy
*14+TN If not registered, forward to telephone number (TN)
**14 Cancel forward if unregistered
*2+Speed dial Directly dial the extension/telephone number via speed dial
*3 Pick up the last call ringing in the pick-up groupe
*3+EXT Pick up call coming in to the extension (EXT)
*490 Activate call waiting
**490 Deactivate call waiting
*5 If busy, automatic callback activated
**5 If busy, automatic callback deactivated
*55 Specify primary device within a premium extension (Premium
Package)
*72+nnnn1 Call skill service nnnn
*73+nnnn1 Call eFax additional costs will occur
*74+nnnn1 Call time control nnnn
*75+nnnn1 Call group nnnn
*76+nnnn1 Call announcement nnnn
*77+nnnn1 Call queue nnnn
*78+nnnn1 Call conference service nnnn
*791 *791 - Access voice mail for this extension with password
*791158 - Access voice mail for extension 158, with the password for
158!
*11*791 - Transfer your calls to your voice mail
*11*791158 - Transfer your calls to the voice mail of the extension 158
*792 Access voice mail entering extension number, e.g. for remote enquiry
*80 Activate intercom
**80 Deactivate intercom
*80+EXT Intercom to extension (EXT)
*84+nnnn1 Become member of the queue with service ID nnnn

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**84+nnnn1 Leave queue with service ID nnnn
*85 Echo extension
*86 Block caller ID (CLIR)
*860 Show main number as telephone number
**86 Show telephone number incl.direct dial (CLIP)
*87 Subscribe to Skill-set
**87 Unsubscribe to Skill-set
*9+Project Number Define a project number for outbound calls. (Note: The project number
is only valid for the very next outbound call)
Function codes for conference rooms during an active conference.
** Help
*2 Activate or deactivate mute
*3 Express your needs
*5 Activate or deactivate mute of all participant
*6
Lock the conference
1) nnnn is the four digit Service ID with leading zeros (0). For example, in a callgroup, IVR, eFax,
etc. This means: is the Service ID "1", "0001" must be entered when entering the function code.
2.3. Function key label
Tables with a cell height of 0.6 cm and cell width of 1.9 cm are suitable.
Please click >here< for a template for marking your function keys.
2.4. Keypad lock
You have the option to protect your telephone from improper use by locking its keypad. I.e. with the
keypad locked, no outgoing calls can be dialed. However, the keypad lock can be deactivated at any
time.
To lock your snom telephone, press and hold the key for several seconds. A “lock icon” in the

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display of your snom telephone indicates the telephone is locked.
To deactivate the keypad lock, press and hold the key again for several seconds. By default the
keypad lock does require the VoiceMail-PIN.
To cancel the keypad lock entirely, please go to the web interface for your end device, by entering
the device's IP adresse in any browser, and enter your personal PIN under Settings Preferences
Keypad Lock.
You can also change and deactivate your PIN there.
3. Voicemail
3.1. Initial set-up
When accessing the voice mail system for the first time, set up your personal voice mail.
Press the message key on the telephone or dial the extension assigned by the administration
portal to access the voice mail menu.
Then select “0 Mailbox Options” to set up your voice mail box.
Now press “1” to record a message in the event you are unavailable.
Now record your message and press “#” to end the recording.
Press “1” to accept the recording, “2” to replay the recording, and “3” to record a
second time.
3.2. Accessing voicemail
You have two possibilities to reach the voicemail:
By selecting the Retrieve Key on the device.
By dialing the extension you assigned on the service site for accessing voicemail.
You can also have your voicemail messages e-mailed to you, which is configured at the
administration portal; please refer to the administration portal manual.
4. IP address
4.1. Where can I find the telephone’s IP address?
The process for viewing a telephone’s IP address is identical on the snom D305, D315, D345, D375
and D385.