Yealink MeetingEye 600 User manual

| Contents | ii
Contents
About This Guide........................................................................................ 5
Related Documents............................................................................................................................. 5
Getting Started.............................................................................................6
Hardware of VCR20 Remote Control................................................................................................. 6
Introduction of VCR20 Remote Control................................................................................... 6
Idle Screen.......................................................................................................................................... 7
Icons Introduction................................................................................................................................ 8
Running the Setup Wizard................................................................................................................ 10
Powering on the System................................................................................................................... 10
Powering off the System................................................................................................................... 10
Putting the System to Sleep............................................................................................................. 11
Waking up the System...................................................................................................................... 11
Calling......................................................................................................... 11
Placing a Call by Entering a Number............................................................................................... 11
Placing Calls to Contacts..................................................................................................................12
Placing Calls from Call History......................................................................................................... 12
Answering Calls................................................................................................................................. 12
Manually Answering Calls...................................................................................................... 12
Answering a Call Automatically When not in a Call............................................................... 13
Answering Multiple Calls Automatically.................................................................................. 13
Muting Automatically Answered Calls.................................................................................... 13
DND (Do Not Disturb)....................................................................................................................... 13
Rejecting Incoming Calls...................................................................................................................14
Ending Calls...................................................................................................................................... 14
Local Video Conference............................................................................14
Creating a Conference by Inviting Contacts..................................................................................... 14
Turning off the Local Camera........................................................................................................... 15
Controlling the Local Video Conference........................................................................................... 15
Inviting Conference Participants............................................................................................. 15
Removing Conference Participants........................................................................................ 15
Ending the Local Video Conference.......................................................................................16
Using the Yealink VC Cloud Management Service Platform................. 16
Initiating Meet Now Conferences...................................................................................................... 17
Viewing Scheduled Conferences.......................................................................................................17
Joining Scheduled Conferences........................................................................................................17
Joining a Scheduled Conference from the Conference Reminder......................................... 17
Joining a Scheduled Conference from the Conference Schedule..........................................17
Going to Virtual Meeting Room........................................................................................................ 18
Joining Conferences by Dialing the Conference ID.......................................................................... 18
Turning off the Local Camera........................................................................................................... 18
Conference Control of Yealink Cloud Conferences...........................................................................19

| Contents | iii
Inviting Conference Participants............................................................................................. 19
Removing Conference Participants........................................................................................ 19
Applying for Speaking.............................................................................................................20
Viewing the Message List...................................................................................................... 20
Leaving the Conference......................................................................................................... 20
Ending Conferences............................................................................................................... 20
Using Yealink Meeting Server.................................................................. 20
Initiating Meet Now Conferences...................................................................................................... 21
Viewing YMS Scheduled Conferences..............................................................................................21
Joining Scheduled Conferences........................................................................................................21
Joining a Scheduled Conference from the Conference Reminder......................................... 22
Joining a Scheduled Conference from the Conference Schedule..........................................22
Joining the VMR................................................................................................................................22
Joining Conferences by Dialing the Conference ID.......................................................................... 22
Turning off the Local Camera........................................................................................................... 23
Conference Control of YMS Video Conferences.............................................................................. 23
Inviting Conference Participants............................................................................................. 24
Removing Conference Participants........................................................................................ 24
Applying for Speaking.............................................................................................................24
Viewing the Message List...................................................................................................... 25
Leaving the Conference......................................................................................................... 25
Ending Conferences............................................................................................................... 25
Using the Third-Party Video Conference Platforms............................... 25
Content Sharing.........................................................................................26
Sharing Content with VCH51 Video Conferencing Hub....................................................................26
Using WPP20 Wireless Presentation Pod........................................................................................ 27
Sharing Content via WPP20.................................................................................................. 27
Switching the Shared Content via WPP20.............................................................................27
Stopping Sharing Content via WPP20................................................................................... 27
Sharing Content via Apple Device....................................................................................................28
Sharing Content via Apple Device......................................................................................... 28
Stopping Sharing Content via Apple Device.......................................................................... 29
Content Sharing by Miracast Presentation....................................................................................... 30
Using WPP20 Wireless Presentation Pod............................................... 31
Introduction of the WPP20 Whiteboard Note Toolbar....................................................................... 32
Introduction of WPP20 Note Toolbar................................................................................................ 32
Receiving Shared Whiteboard or Content........................................................................................ 32
Initiating Whiteboard Sharing on WPP20......................................................................................... 33
Saving the Content or Whiteboard Picture Locally via WPP20........................................................ 34
Saving/Sharing Whiteboard Source Files via WPP20...................................................................... 34
Importing the Whiteboard Source File via WPP20........................................................................... 35
Importing an Existing Whiteboard during a Call via WPP20............................................................ 35
Configuring Camera Settings...................................................................35
Controlling Local Cameras................................................................................................................ 35
Enabling Manual Camera Control When not in a Call........................................................... 35
Enabling Manual Camera Control When in a Call................................................................. 36

Adjusting Cameras When not in a Call..................................................................................36
Adjusting Cameras When in a Call........................................................................................36
Tracking Mode................................................................................................................................... 36
Enabling Tracking Mode When not in a Call..........................................................................36
Enabling Tracking Mode When in a Call................................................................................ 36
Enabling/Disabling Privacy Protection...............................................................................................37
Allowing the Remote System to Control Your Camera..................................................................... 37
Local Screen Layout................................................................................. 37
Single Screen Layout........................................................................................................................ 38
Dual Screen Layout...........................................................................................................................38
Changing the Local Screen Layout...................................................................................................39
Specifying Content to the Secondary Screen...................................................................................39
Recording Videos and Screenshots........................................................ 39
Recording Videos.............................................................................................................................. 39
Recording Local Videos..........................................................................................................40
Recording Server Videos........................................................................................................40
Taking Screenshots........................................................................................................................... 40
Taking Screenshots When not in a Call.................................................................................41
Taking Screenshots When in a Call....................................................................................... 41
Managing Videos and Screenshots.................................................................................................. 41
Viewing Screenshots.............................................................................................................. 41
Viewing Local Recorded Videos.............................................................................................41
Copying Screenshots or Videos to the USB Flash Drive.......................................................42
Deleting Screenshots or Videos............................................................................................. 42
Basic Settings............................................................................................ 42
Configuring the Audio Settings......................................................................................................... 42
Adjusting the Volume..............................................................................................................42
Configuring Key Tone............................................................................................................. 43
Enabling Silent Mode..............................................................................................................43
Muting the Microphone........................................................................................................... 43
Configuring Video Settings................................................................................................................43
Adjusting the Monitor Display Proportion............................................................................... 43
Video Input Source.................................................................................................................44

| About This Guide | 5
About This Guide
Thank you for choosing Yealink UHD 4K video conferencing system.
The VCS endpoint allows you to hold a 4K video conference or video call, providing excellent video call
experience. It possesses outstanding features, for example, good compatibility, easy deployment, and
intelligent network adaptability. The VCS endpoint can help enterprises solve the video conferencing
dilemma they face, and the users can experience high-quality video conferences, as well as rich and
reliable data-cooperation.
This guide is applicable to the following models:
• MeetingEye 600 video conferencing system: suitable for medium meeting room
• MeetingEye 400 video conferencing system: suitable for small meeting room
This guide can help you to quickly use your video conferencing system. Before you set up and use the
phone, check with your system administrator that the IP network is ready for phone configuration and read
the Quick Start Guide in the product package.
•Related Documents
Related Documents
The following table lists the documents available for the video conferencing system.
Name Contents Where to
find
Language
Yealink MeetingEye 600 Video Conferencing
Endpoint Quick Start Guide (EN,CN)
System installation and
network configuration
On the
website
/in the
package
English/
Chinese
Yealink MeetingEye 400 Video Conferencing
Endpoint Quick Start Guide (EN,CN)
System installation and
network configuration
On the
website
/in the
package
English/
Chinese
Yealink Wi-Fi USB Dongle WF50 User Guide Connect to Wi-Fi and
providing wireless AP On the
website
English/
Chinese
Yealink WPP20 Wireless Presentation Pod
Quick Start Guide
Connect WPP20
wireless presentation
pod to VCS
On the
website
/in the
package
English/
Chinese
Yealink VCH51 Quick Start Guide Connect VCM34 to
VCS
On the
website
English/
Chinese
Note: You can download the latest documents online: http://support.yealink.com/documentFront/
forwardToDocumentFrontDisplayPage.

| Getting Started | 6
Getting Started
This chapter introduces the basic operation of VCR20.
•Hardware of VCR20 Remote Control
•Idle Screen
•Icons Introduction
•Running the Setup Wizard
•Powering on the System
•Powering off the System
•Putting the System to Sleep
•Waking up the System
Hardware of VCR20 Remote Control
You can use the following features with VCR20 remote control:
• Initiate or join a conference
• Control conferences, for example, inviting participants or ending the conference
• Control a camera
• Record video or audio, present content, or take screenshots
• Modify the settings of VCS endpoint
The following introduces the keys of the VCR20 remote control and how to use it to enter characters.
•Introduction of VCR20 Remote Control
Introduction of VCR20 Remote Control
The features of the keys on the remote control are described as below:

| Getting Started | 7
No. Name Description
1 Custom Key Customize the key function.
The system administrator can customize the key as the Presentation key
(the default value), the Tracking Mode key, the ScreenShot key, the Mute
Speaker key, the Preset key, or the Camera Control key.
2 Mute Key Mute or unmute the microphone
3 Navigation Key • Navigate to the desired menu item.
• Pan or tilt the camera to adjust the angle.
4 Scroll Wheel
(OK Key) • Scroll up or down to the desired menu item.
• Press the key to go to the sub-menu or confirm actions
• After selecting the video, scroll up or down to zoom in/out the video.
5 On-hook Key • End a call or exit a conference call
• Return to the idle screen
• Long press to shut down the system or put the system to sleep
• Press it to power on the system when the system is shut down but not
powered off
6 Off-hook Key Enter the pre-dialing screen, the dialing screen or the answering screen.
7 Back key Return to the previous menu.
8 Volume Key Adjust the speaker volume.
Note: The infrared sensor locates within the LED indicator of camera. Aim the remote control at the
infrared sensor to operate the camera.
Idle Screen
If the video conferencing system has a Yealink Cloud account registered, the monitor (non-touch) idle
screen is as below:

| Getting Started | 8
Name Description
Time and
Date
The time and date are displayed on the top of the screen.
Site Name The site name of the system is displayed in the top-left corner of the screen.
Status Icon The status icons are displayed in the center of the status bar.
Register
Account
Generally, your system administrator will pre-configure the related account
information for the phone. If not, contact your system administrator.
New Meeting Go to the Dialing screen.
Join Meeting Enter the conference ID and password to join conferences.
More • Camera Control
• Setting
• File Manager
• Go to Cloud Experience Lobby.
Conference
Schedule
When you register a Yealink Meeting account or a YMS account, you can view the
ongoing or upcoming conference.
Video Image Display the local video image, the local PC content or the image of Whiteboard
collaboration.
Note: MeetingEye 600/MeetingEye 400 displays the local video image when
you disable the privacy protection mode.
Icons Introduction
The icons displayed in the status bar of the monitor are introduced as below:
Icon Description
Network is available
Wi-Fi mode is enabled, but is not connect the wireless network
Wi-Fi mode is enabled, and is connected the wireless network
Wireless hotspot is enabled, but no device is connected to it
Wireless hotspot is enabled, and some devices are connected to the system (the
number of the connected devices is displayed in the bottom-right corner)
A SIP account is registered
An H.323 account is registered

| Getting Started | 9
Icon Description
A Yealink Cloud account/YMS account is registered
A PSTN account is registered
Log into StarLeaf/Zoom/Pexip/BlueJeans/EasyMeet/Videxio platform
VCH51 video conferencing hub is connected to the device
Auto answer
Missed calls (it is displayed in the status bar of the monitor)
The volume is 0
DND (do not disturb) is enabled
Wired sharing (when a PC is connected to the VCH51 video conferencing hub)
Wireless sharing (use the WPP20 wireless presentation pod to share the content
on PC and the number of the connected WPP20 is displayed in the bottom-right
corner)
A USB flash drive is inserted
VPN is enabled
The device is muted
Call encryption
Record the video and the audio to your system memory
Records the video and the audio to your PC by Yealink Wireless Presentation Pod
Records the video and the audio to the USB flash drive
Dialed calls (H.323 account/SIP account/IP Call)
Dialed calls (Cloud platform)

| Getting Started | 10
Icon Description
Received calls (H.323 account/SIP account/IP Call)
Received calls (Cloud platform)
Missed calls (H.323 account/SIP account/IP Call)
Missed calls (Cloud platform)
Local directory
Yealink Cloud contacts or YMS contacts
Virtual Meeting Room (VMR)
Room system
Running the Setup Wizard
The setup wizard appears automatically at the first time when you start up the system or reset the system
to factory. You can configure the initial settings, for example the language, the network, and the account, for
the device by your remote control.
Powering on the System
About this task
Your system starts up automatically after you connect an electrical supply. If you power off the system
using the remote control, do the following to power it on.
Procedure
Long press the Hang up key.
Your system is powered on successfully, and the LED indicator glows green.
Powering off the System
Procedure
1. Long press the Hang up key for 3s.
The option pops up on the display.
2. Select Shut down.

| Calling | 11
The system shuts down immediately, and the LED on the system goes out.
Putting the System to Sleep
You can put the system to sleep immediately if you do not use it temporarily.
Procedure
1. Long press the Hang up key for 3s.
The option pops up on the display.
2. Select Sleep.
The system goes to sleep immediately, and the LED on the system or the camera glows red.
Waking up the System
Procedure
On your remote control, press any button.
Calling
This section is about call operations.
•Placing a Call by Entering a Number
•Placing Calls to Contacts
•Placing Calls from Call History
•Answering Calls
•DND (Do Not Disturb)
•Rejecting Incoming Calls
•Ending Calls
Placing a Call by Entering a Number
About this task
You can dial the following contacts on your system:
• SIP URI (for example, [e-mail])
• IP address (for example, 192.168.1.15)
• H. 323 account, SIP account, Cloud account, YMS account or PSTN account
• If you register different accounts on the phone, you can use one of them to place the call, including the
Cloud account/YMS account/H.323 account/SIP account/PSTN account/H.323 IP Call/SIP IP Call
• Calling a video conference system that is set up as a virtual conference room
• If the virtual meeting room requires no password, dial the IP address of the device (for example,
10.3.6.201) or the account number to enter the virtual meeting room.
• If the virtual meeting room requires a password, dial IP##meeting password or conference
meeting password@IP (for example, 10.3.6.201##123 or [email protected]).

| Calling | 12
Procedure
1. Select Dial > Dial.
If you register a Yealink Cloud account or YMS account, select New Meeting > Dial.
2. Optional: Go to Auto at the bottom of the screen, and select the desired call type from the drop-down
menu.
3. Enter the number.
4. Press to place a video call.
Placing Calls to Contacts
Procedure
1. Go to Dial > Directory.
If you register a Yealink Cloud account or YMS account, go to New Meeting > Directory.
2. Select the desired contact type.
3. Select the desired contact.
4. Press the OK key to place a video call.
Placing Calls from Call History
You can place a call from the call history. The call history includes missed calls, placed calls and received
calls.
Procedure
1. Go to Dial.
If you register a Yealink Cloud account or YMS account, go to New Meeting > History.
2. Press the navigate key to select the desired call record.
3. Press the OK key to place a video call.
Answering Calls
You can manually answer the incoming calls, you can also enable the auto answer feature when the
system is idle or in a call.
•Manually Answering Calls
•Answering a Call Automatically When not in a Call
•Answering Multiple Calls Automatically
•Muting Automatically Answered Calls
Manually Answering Calls
If you do not enable the auto answer or the auto answer multiway feature for the system, you can answer
an incoming call manually.
Procedure
Press the Dial key or the OK key.

| Calling | 13
Answering a Call Automatically When not in a Call
You can enable the auto answer feature to answer calls automatically when the system is idle, which can
avoid missing incoming calls.
About this task
Note: Auto answer feature may create security issues, for example, an unexpected caller can view
your video conference room randomly.
Procedure
1. Go to More.
2. Enable Auto Answer.
Answering Multiple Calls Automatically
You can specify whether to answer a call automatically when the system is already in a call.
About this task
Note: Auto answer multiway feature may create security issues, for example, an unexpected caller
could interrupt an ongoing meeting.
Procedure
1. Go to More > Setting > Basic > Call Features.
2. Enable Auto Answer Multiway.
Muting Automatically Answered Calls
You can choose to mute the local microphones when a call is answered automatically, which avoids the
caller hearing the local conversation freely.
About this task
This feature takes effect only when auto answer feature is enabled.
Procedure
1. Go to More > Setting > Basic > Call Features.
2. Enable Auto Answer Mute.
DND (Do Not Disturb)
You can enable DND feature to reject incoming calls automatically. All the rejected calls will be recorded
to the missed call list. To prevent callers from interrupting the active call, you can enable DND during an
active call. The DND feature will be disabled automatically after the call ends.
About this task
Procedure
1. Go to More.
If you are having a call on your system, press the OK Key to open the Talk Menu and go to More.
2. Select DND.

| Local Video Conference | 14
The DND icon is displayed in the status bar of the monitor. The system will reject all incoming calls
automatically.
Rejecting Incoming Calls
Procedure
Press Hang up Key or go to Reject.
Ending Calls
Procedure
Press Hang up Key.
Local Video Conference
Local video conference should involve at least three parties, and the following introduces how to initiate
and control the local video conference.
You can also use the wireless Presentation Pod software to control the local video conference.
The differences between a local conference and a cloud server/YMS server conference are as
below:
• The built-in MCU is integrated into the video conferencing system and provides a few conference control
functions One video call with a presentation and 5-way voice calls (a conference moderator and 6
participants).
• The cloud server/YMS server conference is integrated into a separate device (such as the cloud server/
YMS server). You need to log into the Cloud account/YMS account on the endpoint. The cloud/YMS
conference has more conference control functions and provides higher performance and processing
capabilities than the local conference.
Note: In a cloud or YMS call, the call is merged into a local conference after you receive a new call.
Note: If you cannot invite the third contact when you in a P2P call, contact your administrator.
•Creating a Conference by Inviting Contacts
•Turning off the Local Camera
•Controlling the Local Video Conference
Creating a Conference by Inviting Contacts
You can invite contacts during a call to initiate a conference.
Procedure
1. Press the OK key to open the Talk Menu during a call.
2. Select Invite.

| Local Video Conference | 15
3. Do one of the following:
• If you select Dial, enter the number then dial out.
• If you select Directory, select the desired contacts, press the right navigate key and then select
Invite.
4. Repeat the above steps until all the desired participants are added.
Note: You can press the Dial key to go to the pre-dialing screen during a call.
Turning off the Local Camera
Procedure
1. Press the OK key to open the Talk Menu.
2. Select Camera Off.
If you turn the camera off, the remote cannot view the video image of yours.
Controlling the Local Video Conference
In the local conferences, the participant roles are as follow:
• The moderator is someone who initiates the conference and has meeting control permissions.
• Participants: Participants other than the moderators have no control over the meeting. The call with the
moderator is a point-to-point call, and you can control the camera of the moderator or end the call with
the moderator.
•Inviting Conference Participants
•Removing Conference Participants
•Ending the Local Video Conference
Inviting Conference Participants
Any participants can invite other contacts to join the conference.
Procedure
1. Press the OK key to open the Talk Menu during a conference.
2. Select Invite.
3. Do one of the following:
• If you select Dial, enter the number then dial out.
• If you select Directory, select the desired contacts, press the right navigate key and then select
Invite.
4. Repeat the above steps until all the desired participants are added.
Removing Conference Participants
If you are the moderator of a video conference, you can remove conference participants and the
conference continues.
Procedure
1. Press the OK key to open the Talk Menu during a conference.
2. Go to Participants.

| Using the Yealink VC Cloud Management Service Platform | 16
3. Select the desired contact and then press the right navigation key.
4. Select Remove.
Ending the Local Video Conference
Only the moderator can end the conference, and after the conference is ended, all conference participants
leave the conference.
Procedure
1. Press Hang up Key.
The monitor prompts whether you are sure to end all active calls.
2. Confirm the action.
Using the Yealink VC Cloud Management Service Platform
The Yealink VC Cloud Management Service is a value-added and cloud-based service platform for Cloud
systems.
When you register a Yealink Cloud account, you can use the video conference feature of Yealink Cloud.
There are three types of Yealink Cloud video conferences:
•Meet Now: you can initiate a Meet Now conference at any time, without a reservation.
•Scheduled conference: you should schedule the conference via the Yealink VC Cloud Management
Service.
•Virtual Meeting Room: the VMR is created by your Yealink Cloud enterprise administrator. Yealink
Cloud users can join the VMR at any time without a reservation.
With the feature of Yealink Cloud videoconferencing, you can do the following:
• Joining scheduled conferences.
• Initiate meet now conferences.
• Join the VMR.
• Manage Yealink Cloud video conferences.
Note: If multiple devices (with the same Yealink Cloud account registered in) join the same
conference, the former joined device will exit the conference automatically once another device
joins. The conference only allows one of them to join the conference.
•Initiating Meet Now Conferences
•Viewing Scheduled Conferences
•Joining Scheduled Conferences
•Going to Virtual Meeting Room
•Joining Conferences by Dialing the Conference ID
•Turning off the Local Camera
•Conference Control of Yealink Cloud Conferences

| Using the Yealink VC Cloud Management Service Platform | 17
Initiating Meet Now Conferences
When you register a Yealink Cloud account, you can initiate a Meet Now conference at any time, without
any reservation. Contact your administrator to check whether the Meet Now conference is enabled for your
account.
Procedure
1. Go to New Meeting > Start Conference.
2. Select the desired contacts, press the right navigation Key, and go to Start Conference.
Viewing Scheduled Conferences
If you are invited to join scheduled conferences, you can see the upcoming or ongoing scheduled
conference on the idle screen. What’s more, you will receive a conference invitation email.
Procedure
Go to the conference schedule to view the conference details.
Joining Scheduled Conferences
If you are invited to a conference, you can see the conference schedule on the idle screen and join the
conference 30 minutes before the conference begins. The time when participants can join the conference
beforehand is set by the conference organizer.
•Joining a Scheduled Conference from the Conference Reminder
•Joining a Scheduled Conference from the Conference Schedule
Joining a Scheduled Conference from the Conference Reminder
A conference reminder pops up 5 minutes before the conference starts, and you can join the conference by
one click.
Procedure
Do one of the following:
• Select Join to join the scheduled conference.
• Select Detail to view the conference details, and select Join.
Note: If you select Ignore, the reminder of this conference will not pop up any longer.
When the system is in a call, the conference reminder will not pop up. If the call ends but the
scheduled conference is still ongoing, the reminder will pop up again. But if the scheduled
conference ends, the reminder will not pop up.
Joining a Scheduled Conference from the Conference Schedule
By default, you can join the conference 30 minutes before the conference starts. You can also view the
ongoing or upcoming conference on your system.
Procedure
Go to Conference Schedule > Join.

| Using the Yealink VC Cloud Management Service Platform | 18
Going to Virtual Meeting Room
The VMR is created by the Yealink Cloud enterprise administrator on the Yealink VC Cloud management
service platform, which allow the Yealink Cloud users to call into the VMR to initiate video conferences at
any time.
Procedure
1. Go to New Meeting.
2. Go to VMR.
3. Select the desired VMR.
4. Press OK key to place a video call.
If you want to place a voice call, press the right navigation key to select Voice Call.
Joining Conferences by Dialing the Conference ID
You can dial the conference ID to join the conferences created by others or VMRs. You can get the
conference ID and password or other conference information from the conference members.
About this task
Join an existing cloud conference by dialing:
• If you register a Yealink Cloud account, dial the conference ID to join the conference.
Enter the conference password id required.
• If you do not register a Yealink Cloud account and the conference requires no password:
For SIP devices, dial conference ID**@server address or server address##conference ID to join the
conference.
• If you do not register a Yealink Cloud account and the conference requires a password:
For SIP devices, dial conference ID** conference password@server address or server
address##conference ID**conference password to join the conference.
Procedure
1. Go to Join Meeting.
2. Enter the conference ID.
3. Optional: Enter the conference password if required.
4. Go to Start Conference.
Tip: Before joining the conference, you can enable or disable your microphone or camera.
Turning off the Local Camera
Procedure
1. Press the OK key to open the Talk Menu.
2. Select Camera Off.
If you turn the camera off, the remote cannot view the video image of yours.

| Using the Yealink VC Cloud Management Service Platform | 19
Conference Control of Yealink Cloud Conferences
The following introduces how to manage Yealink Cloud video conferences, including scheduled
conferences, Meet Now conferences and Virtual Meeting Room (VMR).
The participant role in Yealink Cloud conference is described ad below:
• Organizer: the person who schedules or creates the conference. He can assign anyone in the
conference to be a moderator.
• Moderator: the person who can control the conference.
• Guest: the participant except for the moderator, with no permission of conference contol.
In a conference, the participants are divided into the moderator and the guest. The conference
organizer is the moderator by default. Their permissions are described as below:
Organizer/Moderator Guest
Invite participants Invite participants
Remove participants -
- Apply for speaking
View the message list View the message list
Leave the conference Leave the conference
End the conference -
•Inviting Conference Participants
•Removing Conference Participants
•Applying for Speaking
•Viewing the Message List
•Leaving the Conference
•Ending Conferences
Inviting Conference Participants
Any participants can invite other contacts to join the conference.
Procedure
1. Press the OK key to open the Talk Menu during a conference.
2. Select Invite.
3. Do one of the following:
• If you select Dial, enter the number then dial out.
• If you select Directory, select the desired contacts, press the right navigate key and then select
Invite.
4. Repeat the above steps until all the desired participants are added.
Removing Conference Participants
If you are the organizer in a video conference, you can remove any participant from the conference. If you
are a moderator, you can remove any participant from the conference except for the conference organizer.
Procedure
1. Press the OK key to open the Talk Menu during a conference.

| Using Yealink Meeting Server | 20
2. Go to Participants.
3. Select the desired contact and then press the right navigation key.
4. Select Remove.
Applying for Speaking
If you are muted by the conference moderator, you can apply for speaking.
Procedure
Press the Mute Key.
Viewing the Message List
Anyone in the conference can see the message list to know the conference information, for example, when
a participant join or leave the conference.
Procedure
1. Press the OK key to open the Talk Menu during a conference.
2. Select Message List.
Leaving the Conference
When some conference participants leave the conference, other participants keep going.
Procedure
Do one of the following according to your role:
• If you are the moderator of a video conference, press the Hang up key and select Leave, others
keep going.
• For other conference members, press the Hang up key.
Ending Conferences
Only the moderator can end the conference, and after the conference is ended, all conference participants
leave the conference.
Procedure
Press Hang up key and select End conference.
Using Yealink Meeting Server
You can dial other YMS accounts or use the YMS video conferencing feature after you register a YMS
account.
About this task
There are three types of YMS conferences:
•Scheduled conference: you should schedule the conference via the YMS or Microsoft Outlook
software.
•Meet Now: you can initiate a Meet Now conference at any time, without a reservation.