Yealink MeetingSpace VC800 User manual

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Copyright
Copyright © 2017 YEALINK (XIAMEN) NETWORK TECHNOLOGY
Copyright © 2017 Yealink (Xiamen) Network Technology CO., LTD. All rights reserved. No parts of this
publication may be reproduced or transmitted in any form or by any means, electronic or mechanical,
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(1) Warranty
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CHANGE WITHOUT NOTICE. ALL STATEMENTS, INFORMATION, AND RECOMMENDATIONS IN THIS
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This End User License Agreement ("EULA") is a legal agreement between you and Yealink. By installing,
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GNU GPL INFORMATION
Yealink VC800 video conferencing system firmware contains third-party software under the GNU General Public
License (GPL). Yealink uses software under the specific terms of the GPL. Please refer to the GPL for the exact terms and
conditions of the license.
The original GPL license, source code of components licensed under GPL and used in Yealink products can be
downloaded online:
http://www.yealink.com/GPLOpenSource.aspx?BaseInfoCateId=293&NewsCateId=293&CateId=293.

About This Guide
v
About This Guide
Thank you for choosing the Yealink VC800 full HD video conferencing system. It is an all-in-one
unit that supports 1080P-full HD video conferencing and includes outstanding features such as
good compatibility, easy deployment and intelligent network adaptability. These make it the
best choice for SME.
The Yealink VC800 full HD video conferencing system is designed to help enterprises organize
video conferences easily and efficiently. Users can expect to enjoy the high-quality video
conferencing experience very cost-effectively.
This guide provides everything you need to start using your new video conferencing system
quickly. First, verify with your system administrator that the IP network is ready for system
configuration. Also be sure to read the Overview and Getting Started sections in this guide
before you set up and use the VC800 video conferencing system.
See the Yealink Products Regulatory Notices Guide for all regulatory and safety guidance.
Chapters in This Guide
Topics provided in this guide include:
Chapter 1 Overview
Chapter 2 Getting Started
Chapter 3 Customizing the VC800 Video Conferencing System
Chapter 4 Using the VC800 Video Conferencing System
Chapter 5 Video Conference Platform
Chapter 6 Using the CPW90 Wireless Expansion Mic
Chapter 7 Using the CPE90 Wired Expansion Mic
Chapter 8 Troubleshooting

User Guide for the VC800 Video Conferencing System
vi
Documentations
The following table shows documentations available for the VC800 video conferencing system.
Note
Name
Contents
Where found
Language
Yealink VC800 Full
HD Video
Conferencing System
Quick Start Guide
System installation
and network
configuration
On the website/
In the package
English/Chinese
Yealink VC800 Full
HD Video
Conferencing System
User Guide
System/Web user
interface settings
Customizing and
using the system
On the website
English/Chinese
Yealink VC800 Video
Conference Room
Deployment Solution
Conference room
layout, environmental
requirements and
installation
recommendations for
the system
On the website
English/Chinese
Yealink VC800 Full
HD Video
Conferencing System
Network Deployment
Solution
Network deployment
for the VC800 under
various scenarios
On the website
English/Chinese
Yealink VC800 Full
HD Video
Conferencing System
Administrator Guide
Functionality and
configuration of the
Yealink VC800
On the website
English/Chinese
Yealink VCR11
Remote Control
Quick Reference
Guide
Using the VCR11
Remote Control
On the website
English/Chinese
Yealink CPW90 Quick
Start Guide
How to work with
CP960 conference
phone
On the website
English/Chinese
You can download the latest documents online:
http://support.yealink.com/documentFront/forwardToDocumentDetailPage?documentId=196.

About This Guide
vii
Name
Contents
Where found
Language
Yealink CP960 HD IP
Conference Phone
Quick Reference
Guide
How to use CP960
conference phone.
On the website
English/Chinese
Typographic Conventions
Yealink documentations contain a few typographic conventions.
You need to know the following basic typographic conventions to distinguish types of in-text
information:
Convention
Description
Bold
Highlights the web/phone user interface items such as menus, menu
selections, soft keys, or directory names when they are involved in a
procedure or user action (e.g., Click on Setting ->General).
Also used to emphasize text
Blue Text
Used for cross references to other sections within this documentation
(e.g., refer to Troubleshooting).
Blue Text in
Italics
Used for hyperlinks to Yealink resources outside of this documentation
such as the Yealink documentations (e.g.,
For more information, refer to Yealink VC800 Full HD Video
Conferencing System Administrator Guide ).
You also need to know the following writing conventions to distinguish conditional information:
Convention
Description
->
Indicates that you need to select an item from a menu. For example,
Settings->Basic Settings indicates that you need to select Basic
Settings from the Settings menu.
Terms
As you read this guide, you’ll notice that the same terms are used repeatedly. Make sure you
familiarize yourself with these terms.
Cloud platform: This term refers to Yealink VC Cloud Management Service, Yealink Meeting
Server, Zoom, BlueJeans, Pexip, Mind and Custom platform.
Cloud account: This term refers to Yealink Cloud, YMS, BlueJeans, Pexip, Mind and Custom
account.
Cloud contact: This term refers to Yealink Cloud contact and YMS contact.

User Guide for the VC800 Video Conferencing System
viii

Table of Contents
ix
Table of Contents
About This Guide ........................................................................... v
Chapters in This Guide...........................................................................................................................................v
Documentations ......................................................................................................................................................vi
Typographic Conventions...................................................................................................................................vii
Terms ..........................................................................................................................................................................vii
Table of Contents..........................................................................ix
Overview .........................................................................................1
Packaging Contents ................................................................................................................................................1
VC800 Package .....................................................................................................................................................1
CP960+CPW90 Package....................................................................................................................................3
CP960+CPE90 Package......................................................................................................................................4
System Component Instructions........................................................................................................................5
VC800 Codec .........................................................................................................................................................5
VCH50 Video Conferencing Hub ...................................................................................................................7
CP960 Conference Phone.................................................................................................................................9
CPW90 Wireless Conferencing Microphone .......................................................................................... 11
CPE90 Wired Expansion Mic......................................................................................................................... 12
VCR11 Remote Control .................................................................................................................................. 13
Icon Instructions .................................................................................................................................................... 15
Icons on Display Device ................................................................................................................................. 15
Icons on CP960 Conference phone ........................................................................................................... 17
LED Instructions..................................................................................................................................................... 18
User Interfaces........................................................................................................................................................ 19
Web User Interface........................................................................................................................................... 19
Remote Control ................................................................................................................................................. 20
Getting Started.............................................................................21
Connecting the VC800 Video Conferencing System .............................................................................. 21
Connecting the VC800 Codec...................................................................................................................... 22
Connecting the Audio Device ...................................................................................................................... 23
Installing the VC800 Video Conferencing System ................................................................................... 24
Mounting the VC800 Codec on a TV ........................................................................................................ 24
Mounting the VC800 Codec on a Wall .................................................................................................... 25
Installing Batteries for the Remote Control................................................................................................ 26

User Guide for the VC800 Video Conferencing System
x
Remote Control Battery Safety Information........................................................................................... 26
Powering the System On ................................................................................................................................... 26
Put the System to Sleep ..................................................................................................................................... 27
Powering the System Off ................................................................................................................................... 28
Setup Wizard .......................................................................................................................................................... 28
Controlling Local Camera .................................................................................................................................. 29
Registration ............................................................................................................................................................. 29
Idle Screen ............................................................................................................................................................... 30
Idle Screen of VC800 Video Conferencing System.............................................................................. 30
Idle Screen of CP960 Conference phone................................................................................................. 31
Navigating Menus and Fields........................................................................................................................... 32
Navigating the Display Device..................................................................................................................... 32
Navigating the CP960 Conference phone .............................................................................................. 32
Entering Data and Editing Fields..................................................................................................................... 35
Entering Data and Editing Fields Using Remote Control.................................................................. 35
Entering Data and Editing Fields Using CP960 ..................................................................................... 37
System Status ......................................................................................................................................................... 42
Customizing the VC800 Video Conferencing System...............45
General Settings .................................................................................................................................................... 45
Automatic Sleep Time..................................................................................................................................... 45
Backlight............................................................................................................................................................... 46
Screen Saver........................................................................................................................................................ 48
Site Name............................................................................................................................................................. 48
Language.............................................................................................................................................................. 49
Time & Date........................................................................................................................................................ 50
Key Tone............................................................................................................................................................... 54
Website Snapshot............................................................................................................................................. 55
Adjusting Zoom Level of the Display Device ......................................................................................... 55
Volume Settings ................................................................................................................................................ 56
Hiding IP Address ............................................................................................................................................. 59
Hiding Heading Time ...................................................................................................................................... 60
Hiding Icons in a Call....................................................................................................................................... 61
Custom Key Type .............................................................................................................................................. 61
USB Configuration............................................................................................................................................ 62
Directory ................................................................................................................................................................... 63
Adding Contacts................................................................................................................................................ 64
Placing Calls to Contacts................................................................................................................................ 66
Editing Contacts ................................................................................................................................................ 68
Deleting Contacts ............................................................................................................................................. 69
Searching for Contacts ................................................................................................................................... 71
Search Source List in Dialing ........................................................................................................................ 72
Importing/Exporting Local Contact Lists ................................................................................................. 74

Table of Contents
xi
Call History Management.................................................................................................................................. 77
Viewing Call History......................................................................................................................................... 77
Placing a Call from the Call History List ................................................................................................... 79
Deleting an Entry from the Call History List ........................................................................................... 80
Adding a Local Contact from the Call History List............................................................................... 82
Call Protocol............................................................................................................................................................ 84
Bandwidth Settings .............................................................................................................................................. 85
Audio Setting.......................................................................................................................................................... 86
Audio Output Device....................................................................................................................................... 86
Audio Input Device........................................................................................................................................... 88
Far Control Near Camera ................................................................................................................................... 89
Controlling the Remote Camera................................................................................................................. 89
Using the VC800 Video Conferencing System...........................91
Account Polling...................................................................................................................................................... 91
Placing Calls ............................................................................................................................................................ 93
Placing a Call Using the Remote Control ................................................................................................ 94
Placing a Call Using the CP960 conference phone ............................................................................. 95
Placing a Call via Web User Interface ....................................................................................................... 96
Multi-Way MCU................................................................................................................................................. 96
Initiating a Conference ................................................................................................................................... 98
Conference Management................................................................................................................................101
Conference Type .............................................................................................................................................101
Meeting Password ..........................................................................................................................................103
Joining the Meeting.......................................................................................................................................103
Meeting Whitelist ...........................................................................................................................................104
Meeting Blacklist.............................................................................................................................................105
Editing Number before Calling......................................................................................................................106
Answering or Rejecting Calls..........................................................................................................................107
Auto Answer .....................................................................................................................................................108
Do Not Disturb (DND) ..................................................................................................................................109
Ending Calls...........................................................................................................................................................112
Call Management................................................................................................................................................113
Call Mute ............................................................................................................................................................113
Network Quality Tip.......................................................................................................................................114
Call Statistics .....................................................................................................................................................114
Changing the Video Input Source............................................................................................................115
Presentation......................................................................................................................................................116
Configuring Camera Presets.......................................................................................................................117
Video Recording..............................................................................................................................................122
Screenshot .........................................................................................................................................................125
Video Layout.....................................................................................................................................................127

User Guide for the VC800 Video Conferencing System
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Video Conference Platform.......................................................137
Using the Yealink VC Cloud Management Service Platform .............................................................137
Dialing Yealink Cloud Accounts ................................................................................................................137
Using the Yealink Meeting Server ................................................................................................................139
Dialing YMS Accounts...................................................................................................................................139
YMS Video Conference.................................................................................................................................140
Using the StarLeaf Cloud Platform...............................................................................................................158
Dialing StarLeaf Cloud Numbers ..............................................................................................................158
Joining the StarLeaf Meeting .....................................................................................................................160
Using the Zoom Cloud Platform ...................................................................................................................161
Joining the Zoom Meeting..........................................................................................................................161
Using the BlueJeans Cloud Platform ...........................................................................................................163
Joining the BlueJeans Meeting..................................................................................................................163
Using the Pexip Platform .................................................................................................................................164
Dialing Pexip Alias ..........................................................................................................................................164
Joining the Pexip Meeting...........................................................................................................................166
Using the Mind Platform..................................................................................................................................167
Joining the Mind Meeting...........................................................................................................................167
Using the Custom Platform.............................................................................................................................169
Using the CPW90 Wireless Expansion Mic ..............................171
LED Instructions...................................................................................................................................................171
Placing the CPW90 .............................................................................................................................................172
Charging the CPW90 .........................................................................................................................................172
Turning the CPW90 On or Off .......................................................................................................................173
Registering CPW90 to the CP960 Conference Phone ..........................................................................173
Viewing CPW90 Information ..........................................................................................................................175
Muting or Unmuting the CPW90..................................................................................................................177
Finding the Registered CPW90......................................................................................................................177
Working Frequency ............................................................................................................................................177
Using the CPE90 Wired Expansion Mic....................................181
Placing the CPE90 ...............................................................................................................................................181
Muting or Unmuting the CPE90....................................................................................................................181
Troubleshooting.........................................................................183
System Diagnostics ............................................................................................................................................183
General Issues.......................................................................................................................................................186
Camera Issues.......................................................................................................................................................187
Display Issues........................................................................................................................................................188

Table of Contents
xiii
Video & Audio Issues ........................................................................................................................................189
System Maintenance .........................................................................................................................................190
Regulatory Notices ....................................................................197
Service Agreements ...........................................................................................................................................197
Limitations of Liability .......................................................................................................................................197
Safety Instructions ..............................................................................................................................................197
Restriction of Hazardous Substances..........................................................................................................199
Appendix A - Time Zones..........................................................201
Index............................................................................................205

User Guide for the VC800 Video Conferencing System
xiv

Overview
1
Overview
This chapter provides an overview of the VC800 video conferencing system. Topics include:
Packaging Contents
System Component Instructions
Icon Instructions
LED Instructions
User Interfaces
If you require additional information, or assistance to help you use your new system, contact
your system administrator.
Packaging Contents
You can purchase any combination according to your needs:
VC800+CP960+CPW90
VC800+CP960+CPE90
CP960 conference phone can work as an audio device for the VC800 system. You can also place
calls, answer calls or view directory and history on the CP960 conference phone.
Note
VC800 Package
VC800 Codec
VCH50 Video Conferencing Hub
We recommend that you use the accessories and cables provided or approved by Yealink. The
use of unapproved third-party accessories may result in reduced performance.

User Guide for the VC800 Video Conferencing System
2
L-Bracket (for installing the camera)
VCR11 Remote Control
AAA Batteries×2
Power Adapter and Power Cord
Velcro×2
Ethernet Cable×3

Overview
3
1.8m HDMI Cable×2 (for TV)
1.5m HDMI Cable×1 (for Content Sharing)
1.8m MINI DP Cable×1 (for Content Sharing)
Cable Ties×5
VC800 Quick Start Guide
CP960+CPW90 Package
CP960 Conference Phone
CPW90 Wireless Expansion Mic ×2

User Guide for the VC800 Video Conferencing System
4
Charger Cradle
0.3m Micro USB Cable
CPW90 Quick Start Guide
CP960+CPE90 Package
CP960 Conference Phone
CPE90 Wired Expansion Mic