Yealink MeetingBar A20 User manual

Yealink MeetingBar A20 Teams
Edition User Guide V15.20

| Contents | ii
Contents
About This Guide........................................................................................ 4
Related Documentations..................................................................................................................... 4
Getting Started.............................................................................................4
Hardware of MeetingBar A20..............................................................................................................4
Front Panel of MeetingBar A20................................................................................................5
Rear Panel of MeetingBar A20................................................................................................ 5
LED Instructions of MeetingBar A20...................................................................................................6
The Home Screen............................................................................................................................... 6
Interactive Mode.................................................................................................................................. 8
Touch Control............................................................................................................................8
Remote Control.........................................................................................................................9
Waking the System............................................................................................................................. 9
Signing into Microsoft Teams.................................................................. 10
Signing into Your Device................................................................................................................... 10
Signing into Microsoft Teams on Your Device........................................................................10
Signing into Microsoft Teams via Web Sign-in.......................................................................11
Signing out of Your Device................................................................................................................11
Meeting........................................................................................................12
Creating a Meeting............................................................................................................................12
Joining a Meeting.............................................................................................................................. 13
One-button/One-touch Join.....................................................................................................13
Call Meeting Number Join......................................................................................................13
Proximity Join..........................................................................................................................14
Joining a Scheduled Meeting................................................................................................. 16
Managing a Meeting..........................................................................................................................17
Adding Participants.................................................................................................................17
Removing a Participant.......................................................................................................... 18
Managing Audio......................................................................................................................18
Managing Video......................................................................................................................19
Holding and Resuming the Meeting.......................................................................................19
Leaving a Meeting.............................................................................................................................19
Camera Settings........................................................................................ 20
Controlling Camera Position..............................................................................................................20
Configuring the Exposure Settings................................................................................................... 20
Configuring the White Balance Setting............................................................................................. 21
Adjusting Display Image of the Camera........................................................................................... 21
Enabling Auto-framing for Camera....................................................................................................21
Enabling Voice-tracking for Camera.................................................................................................. 21
Adjusting Hangup Mode and Camera Pan Direction........................................................................ 22
Resetting the Camera....................................................................................................................... 22

| Contents | iii
Teams Device Settings..............................................................................22
Changing the Backlight Time............................................................................................................ 22
Screen Savers................................................................................................................................... 23
Changing the Waiting Time for Screen Saver........................................................................23
Changing the Screen Saver Background............................................................................... 23
Wireless Microphone......................................................................................................................... 23
Connecting the Wireless Microphone.....................................................................................23
Bluetooth............................................................................................................................................24
Activating or Deactivating the Bluetooth Mode...................................................................... 24
Enabling/Disabling Your Device Discovery............................................................................. 24
Disconnecting the Bluetooth Device.......................................................................................24
Wireless Network...............................................................................................................................24
Activating or Deactivating the Wi-Fi Mode............................................................................. 25
Connecting to the Wireless Network......................................................................................25
Viewing the Wireless Network Information.............................................................................26
Disconnecting the Wireless Network Connection...................................................................26
Accessibility Features........................................................................................................................ 26
Large Text............................................................................................................................... 26
High Contrast Mode................................................................................................................26
Color Correction......................................................................................................................27
Getting More Information About Microsoft Teams................................. 27
Viewing More Information About Microsoft Teams............................................................................27
Company Portal.................................................................................................................................27
Entering Microsoft Teams Help Center............................................................................................. 28
Sending Feedback.............................................................................................................................28
Maintaining Teams Devices......................................................................28
Rebooting Your Device......................................................................................................................28
Viewing Device Status.......................................................................................................................29
Resetting Your Device....................................................................................................................... 29
Troubleshooting......................................................................................... 29
Why does the device display “Network unavailable”?.......................................................................29
Why does the device display time and date incorrectly?.................................................................. 29
How can I obtain the MAC address of a device when the device is not powered on?...................... 30
How can I switch to Teams edition?................................................................................................. 30
Checking the IP Address of Device..................................................................................................30

| About This Guide | 4
About This Guide
Thank you for choosing Yealink MeetingBar A20 video collaboration bar, which is mainly designed to work
with the Microsoft Teams client. This guide provides everything you need to quickly use your new device.
Firstly, verify with your system administrator that the IP network is ready for device configuration. Also, be
sure to read the Quick Start Guide in the product package.
•Related Documentations
Related Documentations
You can find the following types of documents from each product support page on Yealink Support:
• Quick Start Guide: This guide describes the contents of your package, how to assemble the device or
accessory, and how to use the basic features. This guide is also included in your device package.
• Administrator Guide: This guide provides detailed information about setting up your network and
configuring features.
Getting Started
This chapter aims to make you familiar with the device.
Note: As you read this guide, keep in mind that some features are configurable by your system
administrator or determined by your device environment. As a result, some features may not be
enabled or may be operated differently on your device. Additionally, the examples and graphics in
this guide may not directly reflect what is displayed or is available on your device.
•Hardware of MeetingBar A20
•LED Instructions of MeetingBar A20
•The Home Screen
•Interactive Mode
•Waking the System
Hardware of MeetingBar A20
•Front Panel of MeetingBar A20
•Rear Panel of MeetingBar A20

| Getting Started | 5
Front Panel of MeetingBar A20
No. Item Description
1 LED Indicator Indicates the device status.
2 Camera Camera with an electric privacy shutter.
Related information
LED Instructions of MeetingBar A20
Rear Panel of MeetingBar A20
No. Port Name Description
1 Reset Key Reset the MeetingBar A20 device to factory defaults.

| Getting Started | 6
No. Port Name Description
2 DC48V Connect to the power source via a power adapter.
3 HDMI Connect to a monitor for video images output.
4 VC Hub/
Phone
Coming soon:
• If you want to use wired sharing to present, connect this port to the PoE port
on the VCH51 video conferencing hub.
• Connect to VCM34/VCM38.
• Connect to MSpeaker Ⅱ.
5 Internet Connect to the network device.
6 Security Slot Allow you to connect a universal security cable to the endpoint, so you can lock
the endpoint down. The endpoint cannot be removed when locked.
7 USB Allow you to connect the USB accessories.
LED Instructions of MeetingBar A20
LED Status Description
Off The device is powered off, or is not connected to the power adapter.
Solid green The device is initializing.
The device is idle.
The device is working.
Solid red The device is in sleep mode.
Solid orange The device is upgrading firmware.
Note: You can configure backlight time for the device. The device goes to the sleep mode after the
designated time.
The Home Screen
If the system has a Teams account logged in, the monitor idle screen is shown as below:

| Getting Started | 7
If you have scheduled meetings, the monitor idle screen is shown as below:
No. Item Description
1 Time The current time of the system.
2 Profile The current account name and account number.
3 More Configure the video conferencing device.
4 New meeting Initiate a Meet Now conference at any time, without any reservation.
5Dialpad Join the meeting by calling a meeting number.

| Getting Started | 8
No. Item Description
6 Schedule When you log into your Teams account, you can view the conference schedule.
In the example:
Meeting theme: Demo Test All Day
Meeting time: All day
Moderator: Vincent Gao
Interactive Mode
If you connect a touch display device, you can operate the Meetingbar A20 either by remote control or
touch control. If you connect a non-touch display device, you can use the remote control, mouse, or CTP18
(coming soon).
•Touch Control
•Remote Control
Touch Control
Touch Monitor

| Getting Started | 9
Remote Control
Remote Controller
The following table introduces the keys on the remote control:
No. Name Description
1 Answer Key Press to answer a call.
2 Scroll Wheel/OK Key • Scroll up to increase the focal length of the camera.
• Scroll down to decrease the focal length of the camera.
• Press to confirm the action.
3 Mute Key Press to mute or unmute the microphone.
4 Teams Key Press to join a meeting.
5 End Call Key Press to leave a meeting.
6 Navigation Key Navigate through menu items.
7Back Key Press to return to the previous menu.
8 Volume Up/Down
Key
Press to increase/decrease the volume.
Waking the System
Procedure
Do one of the following:
• Press any keys on your remote control to wake up the device.

| Signing into Microsoft Teams | 10
• Tap the touch monitor screen to wake up the device.
Note: If your monitor with CEC, the device wake up automatically when you near the device.
Signing into Microsoft Teams
You can sign into the device with your Microsoft online account.
•Signing into Your Device
•Signing out of Your Device
Signing into Your Device
You can sign into your Microsoft online account directly on your device or sign into your device via a web
sign-in, which includes your sign-in address and password.
About this task
Contact your system administrator to get your sign-in account.
Note: We recommend that you sign in via the web.
•Signing into Microsoft Teams on Your Device
•Signing into Microsoft Teams via Web Sign-in
Signing into Microsoft Teams on Your Device
Procedure
1. Select Sign in.
You will be connected to the Company Portal automatically.
2. Enter your user credentials.
3. After the device signs in successfully, select Got it.
Related information
The Home Screen

| Signing into Microsoft Teams | 11
Signing into Microsoft Teams via Web Sign-in
Procedure
1. Select Sign in.
You will be connected to the Company Portal automatically.
2. Tap Sign in from another device from the Sign in screen.
3. Go to https://microsoft.com/devicelogin on your computer.
4. Enter the code shown on your device and select Next.
5. Enter your user credentials or select the desired account to sign in.
A confirmation message is displayed after you successfully sign into Microsoft Intune Company Portal.
Related information
The Home Screen
Signing out of Your Device
Procedure
1. Go to More > Settings > Sign out.
2. Select OK.

| Meeting | 12
Meeting
Teams meetings are a great way to come together with your colleagues and clients both inside and outside
of your organization. You can initiate meetings, view scheduled meetings, join meetings, and manage
meetings.
•Creating a Meeting
•Joining a Meeting
•Managing a Meeting
•Leaving a Meeting
Creating a Meeting
When you register a Teams account, you can initiate a Meet Now conference at any time, without any
reservation.
Procedure
1. Do one of the following:
• Select New meeting.
• Select More > New meeting.
2. Enter the participant account information to search and then select the desired participant.
3. Select Start meeting.

| Meeting | 13
Joining a Meeting
•One-button/One-touch Join
•Call Meeting Number Join
•Proximity Join
•Joining a Scheduled Meeting
One-button/One-touch Join
You can join a Teams meeting scheduled on the Teams phone, the Teams client, or the Outlook.
Procedure
Press the navigation key to find your meeting, and do one of the following to join the meeting:
• Select Join to join the scheduled meeting.
•On your remote control, press the Teams button .
Call Meeting Number Join
You can join the meeting by calling a meeting number.
Before you begin
The calling plan has been configured for your Teams account.

| Meeting | 14
Procedure
1. Do one of the following:
• Select Dialpad.
• Select More > Dialpad.
2. Enter the meeting number and dial out.
Proximity Join
You can move a Teams meeting on your mobile phone or laptop to the nearby device by the option of Add
a room.
Before you begin
Make sure the Bluetooth mode is activated.

| Meeting | 15
Procedure
1. Before starting a meeting, do one of the following:
On the mobile phone: go to Join now > Join and add a room and select the desired device.
On the laptop: select Room audio (suggested) > Join now.

| Meeting | 16
2. During a meeting, go to > Add a room and select the desired device on the mobile phone.
Related tasks
Activating or Deactivating the Bluetooth Mode
Joining a Scheduled Meeting
If you have scheduled meetings or are invited to a scheduled meeting, the meeting schedule will be
displayed on your device.You can select the desired one to join.
Before you begin
The device synchronizes the meeting information from the server every 5 minutes. The device only
displays meeting information within the last 10 minutes.

| Meeting | 17
Procedure
1. On the idle screen, press the navigation key to view the upcoming meetings of today.
2. Select Join to join the meeting.
Managing a Meeting
You can manage meetings in the following ways:
•Adding Participants
•Removing a Participant
•Managing Audio
•Managing Video
•Holding and Resuming the Meeting
Adding Participants
Before you begin
To use the dialpad to add a participant, make sure the calling plan has been configured for your Teams
account.
Procedure
During the meeting, do one of the following:
•Select and select .
Enter the participant account information to search and then add the participant.
•Select > Dialpad.
Dial out a number to add the participant.

| Meeting | 18
Removing a Participant
You can remove participants, and the meeting continues.
Procedure
1. Select to view the participants list.
2. Select the desired participant and select Remove from meeting to remove the participant.
Managing Audio
•Muting/Unmuting the Microphone
•Muting a Participant
•Adjusting the Volume
Muting/Unmuting the Microphone
You can mute/unmute the microphone during the meeting.
Procedure
Select / to mute/unmute the microphone.
Muting a Participant
You can mute a participant as needed.
Procedure
1. Select to view the participants list.
2. Select the desired participant and select Mute paticipant or .

| Meeting | 19
Adjusting the Volume
You can adjust the speaker volume.
Procedure
Do one of the following:
•Select / to adjust volume.
• On the remote control, press the Volume Down/Up key to adjust volume.
Managing Video
•Turning off/on the Local Camera
•Turning off/on Incoming Video
Turning off/on the Local Camera
You can turn off/on your camera during the meeting.
Procedure
Select / to turn the camera off or on.
Turning off/on Incoming Video
Procedure
1. Select > Turn off incoming video to stop streaming the participant's video.
2. To view the participant's video, select > Turn on incoming video.
Holding and Resuming the Meeting
Procedure
1. During the meeting, select > Put me on hold to hold the meeting.
2. Select Resume to resume the meeting.
Leaving a Meeting
Procedure
Do one of the following:
•Select .
• Press the End Call key on your remote control.
Other participants remain connected.

| Camera Settings | 20
Camera Settings
You can set multiple camera parameters to make the MeetingBar A20 have better framing in the different
meeting room environments.
•Controlling Camera Position
•Configuring the Exposure Settings
•Configuring the White Balance Setting
•Adjusting Display Image of the Camera
•Enabling Auto-framing for Camera
•Enabling Voice-tracking for Camera
•Adjusting Hangup Mode and Camera Pan Direction
•Resetting the Camera
Controlling Camera Position
Procedure
1. Go to More > Settings > Device Settings > Control.
2. Do one of the following:
•Select / to control camera zoom out/in.
• Select the arrow keys to pan/tilt the camera.
• Select Reset to reset the position for camera.
Configuring the Exposure Settings
Procedure
1. Go to More > Settings > Device Settings > Exposure Settings.
2. Select the desired mode from the Exposure Mode field.
• If you select Auto Exposure:
Select the desired value from the Exposure Compensation, Flicker, Gain Limit, Wide Dynamic
Range, Metering field respectively.
• If you select Manual Exposure:
Select the desired value from the Gain Limit, Wide Dynamic Range, Shutter field respectively.
• If you select Shutter Priority:
Select the desired value from the Exposure Compensation, Gain Limit, Wide Dynamic Range,
Metering, Shutter field respectively.
• If you select Brightness Priority:
Select the desired value from the Flicker, Wide Dynamic Range, Metering, Brightness field
respectively.