Evolis Badgy User manual

Create your first badge with the badgy solution
Éditez votre premier badge aveC la solution badgy
edite su primera tarjeta Con la soluCión badgy
realizzate il vostro primo badge Con la soluzione badgy
ihr erster mit badgy selbsterstellter ausweis

Create your first badge with the badgy solution
1

2
3
english

Users must respect the copyright laws applicable in their country. This manual must not
be photocopied, translated, reproduced or transmitted in whole or in part for any reason
and by the means that might be, albeit electronic or mechanical, without the express,
written authorisation of the company Evolis Card Printer©.
All information contained herein may be subject to modification without prior notice.
Evolis Card Printer©accepts no liability for any possible errors herein,
nor for any accidental damage or damage caused through the dissemination
or the use of this manual.

Badgy is a trademark and Evolis is a registered trademark of Evolis Card Printer©.
Windows and Windows Excel are registered trademarks of Microsoft®Corp.
All other trademarks or registered trademarks are marks of their respective holders.
Office Cards is a trademark of Mediasoft Technologies.

 page 5
i. Understanding the badge, important introductory concepts page 6
ii. 3 steps to creating customized badges page 7
1. Select a card template
2. Personalize the selected template
3. Print your first cards
iii. Do more / Advanced features page 14
1. Manage ID photos on your badge
2. To print barcodes…
3. Update your software…
iV. Help and support at www.badgy.com page 17

4
5
english
The Office Cards program is a Microsoft Excel-based program.
You must enable Excel Macros to use Office Cards.
   
Click on Tools / Macros / Security
Set your security level to low or medium
If required, enable macros when you open the file

On the Developer tab, in the Code group, click Macro Security.
(If the Developer tab is not displayed, click the Microsoft Office©Button,
click Excel Options, and then in the Popular category, under Top options
for working with Excel, click Show Developer tab in the Ribbon)
In the Macro Settings category, under Macro Settings, click the option
that you want.
- Disable all macros with notification
- Enable all macros (if you’re sure about the origin of the Excel files you’re using)
For more information on enabling macros in Excel 2003 & Excel 2007,
go to www.badgy.com under the “Support” section.
!

Please read through this document to learn the basics and discover the wide range
of solutions offered by Badgy & Office Cards.
Badgy is a comprehensive solution that will help you easily create customized badges
and plastic cards.
Please visit our website at www.badgy.com where you can access hundreds
of card templates (some are also available on the CD-ROM provided).
All these templates use the Office Cards software.

6
7
english

i-ii
i.

A badge is made up of various zones that can contain either text or images,
and are grouped into two categories:
- FIXED ZONES: these are the common components of all badges of a particular template
(e.g.: background image, logo)
-VARIABLE ZONES: these are the customized components of each badge and of each
individual (e.g.: last name, first name, membership number). These may be obtained
from a database
Example of FIXED ZONES
Example of VARIABLE ZONES
that are individual-specific…
ii.
With Badgy, anyone can create his or her own badge in 3 easy steps:
1. Select a card template
2. Personalize the selected template
3. Print your first cards

You must save the file on your local hard drive.
!

8
9
english
ii
Access to card templates
Creating a user account and ID
Template categories
Download selected template









2.1. Open the Excel file you downloaded and enable the macros if required.
An Excel window will open.
The main Office Cards menu
has 3 buttons:
Print
Preview
Settings
2.2. To customize your badge, click on ‘Settings’
A window will then open with 2 menus:
‘Issue Badge’
lets you completely customize your badge
‘Photo’
lets you designate the ID photo storage folders
(Cf iii. do more …)





  

Select a badge template that meets your needs from the CD-ROM provided.
You can also go to www.badgy.com where you’ll find a wide range
of card templates.
Create an account if this is your first time using the site.
Once you’ve logged in, you just need to click on ‘Download’.

10
11
english
ii
NB : the list displayed 
is dependent on the zone type
selected 
2.3. Select the Issue Badge tab
You can then choose the components you want
to personalize, mask, delete…
Select an object type:
- fixed (same for all badges)
- variable (related to the badge wearer)
List of badge components
that can be changed, masked, or deleted
Lets you change or delete existing
components or create new ones
Click here to mask a badge component
(and the corresponding Excel column if it’s a variable zone).
This component will only be “hidden”, not deleted
To Delete a component, click on it in the window and click on the ‘Delete’
button .
To Add a component, click on the ‘Add’ button and select the component type
you want displayed in the window. .
*All types of fixed zones can be deleted. On the other hand, the user will only be able to delete
the variable zones he or she will have created.








To Modify a component, select the component in the window 
and click on ‘Modify’ to open the customization window.
Zone lets you adjust the position
of the selected component:
Enlarge
Move
Send to front or back



Zone can vary according to object type:
- ‘Field Name’ corresponds to the object name
found in the “Issue Badge” tab mentioned earlier.
This information does not show up on the badge itself.


12
13
english
ii
- For fixed text and WordArt fields, inputted text
for the badge will be done within the zone 
- To change an picture, click on the button
Zone will vary according to the type of component selected
It lets you play with the object’s appearance.


WORDART TEXT IMAGE

Badgy lets you print one copy or multiple copies of 1 badge or a set of badges.
Select the row(s) corresponding to the badges to print .
Click on Print .
A window will open for you to set how many copies you want of each badge .





14
15
english
iii

Choose a template displaying an ID photo.
There are 2 solutions available to insert photos:
- Browse your computer (hard drive, network drive, or USB drive plugged
into your computer)
- Snapshot, from a webcam for example
iii.
you must save all ID photos created
in this manner because Office Cards
will create a link between your Excel
database and these photos.
!
1.1. Browse your computer
To insert a photo, go to the ‘Find picture’
menu (see opposite).
This menu opens your File Open window
so you can select the image file corresponding
to the ID photo.
By default, this ID photo will be saved
in the same folder as your Badge file.
If you would like to change the storage folder
of these photos, click on ‘Settings’ / ‘Photo’
then ‘Office photo folder’: this input field lets
you determine the path where the photos
will be stored.
1.2. Snapshot
You can capture these photos using a camera
(webcam, digital camera).
You need to set the parameters for a snapshot:
click on ‘Settings’ and activate the ‘Snapshot’
option.
In the ‘Camera Folder’ field you must specify
where these cameras should save the pictures
(see manufacturer’s documentation to find
out where this folder is located).
If this input field is not filled in, an error message
will pop up as soon as the first picture is taken.
You can also set the path for the snapshot folder
right from this window.
Summary:
Folder where you want your photos saved
Default folder where your webcam or camera saves photos



16
17
english
iV

If you have an active internet connection,
an automatic update message will pop up
when you open your Office Cards file
if a software update is available.
We highly recommend you download
all updates offered:
Click on ‘Download...’ then ‘OK’ and follow
the instructions on the web page
with update details.
Your Office Cards application will be automatically updated without changing
your application’s personal data (card design, database).

To find out more about Badgy & Office Cards features, please see the ‘Support’ section
of the www.badgy.com web site .
You will find the FAQs , video tutorials and a troubleshooting guide .





To print cards with barcodes, you must have a barcode font on your computer.
You can download these fonts from www.badgy.com, in the ‘Support’ section,
and click on ‘Download’.