Mitel OfficeConnect 5340 User manual

Quick Reference Guide Mitel Communications Director
MITEL5340IPPHONE
Make a Call
 Liftthehandset OR
 Press .
 DialthenumberOR
 Pressa SpeedCall keyOR
 Press OR
 Dialtheprefixforexternalcalls(e.g.9)andthe
number.
Answer a Call
 Liftthehandset OR
Transfer a Call
 Press .
 Dialthenumber.Waitforananswer.
 HangupORwaitforthecalledpartyto
answer,announcethetransfer,andthenhang
up.
Conference a Call
 Press .
 Dialthenumberofthenextparty.Waitforan
answer.
 Press .
 Press ,and beginspeaking. Program a Speed Call

Display
Speaker

Ring/Message Indicator
Mute

Volume,Speaker,MuteControls Menu

FixedFunctionKeys Cancel

Keypad Redial
 PageNavigationKeys Hold
End a Call
 Press OR
 Replacethehandset.
Place a Call on Hold
 Press .Thelinekeyflashes.
 Replacethehandsetifnecessary.
Retrieve a Call from Hold
 Liftthehandset OR
 Press .
 Presstheflashinglinekey.
 Press Menu OR .
Press Settings .
Press ProgrammableKeys .
Pressthekeyyouwishtoprogram.
Press SpeedCall .
Press EditInfo andenterthelabelforthe
SpeedCall.
Press Save .
Press Edit Number andenterthephone
numberfortheSpeedCall.
Press Save ,andthenpress Save again.
Press Close andthenpress Close again.
Adjust Volume Levels
Adjustringervolumewhilethephoneis ringing.

ProgrammableFeatureKeysandSoftkeys Transfer/Conference
Adjust handset o r speake r volume while using the

Speaker
Message

Handset
Retrieve a Message
 Press .Itflasheswhenamessageis
waiting.
Followthevoicemailpromptsto retrieveyour
message.
handsetorspeaker.
 Press repeatedlytoraisethevolume
OR repeatedlyto lowerthevolume.
 Press tomuteyourmicrophone.
M Mitel (design) is a registered trademark of Mitel Networks Corporation. All other products and services are the trademarks of their respective holders.
© 2012, Mitel Networks Corporation. All rights reserved.
NOTE: Formoreinformationabout using other features and applications onyour5340IP Phone,refer
to5330/5340IPPhoneUserGuidelocatedat www.mitel.com,or contactyourAdministrator.
SIP Users: Referto the5330/5340SIPUserandAdministrator Guide.

Voicemail Set-Up
Accessing Your Mailbox
All of your voice messages will reside in your personal mailbox, which is passcode protected. Your temporary passcode will be 1111 to use the first time you
access your mailbox. How you log into your mailbox will depend on whether you’re calling from inside or outside your company.
From Your Own Extension
Press the (MESSAGE) key on the Mitel phone
Enter your passcode when prompted.
From Another Extension
Press the (MESSAGE) key on the Mitel phone
Press the * key when prompted to enter a passcode
Enter your mailbox number followed by the * key.
Enter your passcode when prompted.
Note: You may need to use this procedure to access a general mailbox when the lamp is inactive.
Setting Up Your Mailbox
When you access your mailbox for the first time, a user tutorial automatically activates. This tutorial guides you through your first mailbox session, explains
how to record a greeting and your name, and prompts you to change your temporary passcode.
Passcode
You will always be prompted for your passcode before accessing your mailbox. The first time you access your mailbox, you will use the temporary
passcode 1111. During the tutorial, you will be prompted to change your passcode to a number containing 4 to 10 digits. Define a passcode that you
can easily remember, but do not select an obvious code like "1234".
Greeting
After opening your mailbox, you will be asked to record a greeting that callers will hear when they are directed to your mailbox.
e.g. "You have reached the mailbox of Steve Smith, I’m unable to take your call, please leave me a message with your contact details and I will
return your call when I am available."
Name
You will be prompted to record your name
The system will use this name to identify you to callers in your own voice.
Playing Messages
When you access your mailbox to retrieve your messages, the system tells you how many messages you have ("You have 2 urgent messages and 2 un-
played messages.").
Playing Your Messages
After accessing the Voice Mail menu, press 7 to listen to your messages. Your urgent messages will automatically be played first. Then, your un-
played messages will be played.