Mitel MIVOICE OFFICE 250 User manual

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MITEL 5320 IP PHONE USER GUIDE
This guide provides information for frequently used features. For more information about these and other features,
refer to the user guide. For voice mail information, refer to the voice mail user guide for your system.
No. Name Description
1
Handset
The handset is hearing aid compatible (HAC). If you are using a headset or if you are in
Handsfree Mode, you do not need to use the handset.
2
Programmable
Buttons
Provide 11 self-labeling, programmable buttons.
3
Display
Provides a 160 x 320 (pixels) high-resolution viewing area for selecting and using
features and identifying callers.
4
Ring/Message
Indicator
Flashes or stays lit to indicate call, message, and feature activity.
5
Feature Buttons
Provide quick access to commonly used features. See “Feature Buttons” on page 2 for
descriptions.
6
Dialpad Buttons
Use the dialpad buttons to dial phone numbers, enter feature codes, and to enter
characters when using features that require text input.
7
Navigation
Buttons
Use the navigation buttons to page through Display screens.
8
External Speaker
Provides audio for handsfree calls and background music.
Document Part Number 835.3289-1, June 2016
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MiVOICE OFFICE 250
Indicator Signals Description
Rapidly flashing You have an incoming call.
Slowly flashing You have a waiting message or callback message.
On You are on a call or using a feature.
Off Your IP phone is idle.

- 2 -
Feature Buttons
Feature buttons provide quick access to commonly used
features. See the following table for descriptions.
Button Action
(Up)
(Down)
Provides volume control.
Scrolls through feature options.
(Speaker)
Activates Handsfree Mode.
Activates features.
(Mute)
Mutes the microphone during a
call.
(Applications)
Activates the Applications menu
to use the conference unit or
cordless devices, program
various phone settings, and
enable Clean Mode.
(Special)
Activates features while on a
call.
The
(Special) button does
not cancel features. To
cancel
features, press the Star
button
(*).
(Redial)
Calls the last external number
dialed. You cannot redial
internal numbers.
(Hold)
Places the current call on hold.
Left/Backspace when entering
dialpad characters.
(Transfer)
Transfers the current call.
Right/Forward when entering
dialpad characters.
(Message)
Allows you to view station
messages.
Toggles between Alpha Mode
and Numeric Mode.
Commonly Used Feature Codes
Most of the following feature codes work when your IP
phone is idle. However, if you are on an active call or if
the IP phone is off-hook, you may need to press
(Special) to activate the feature before you enter the
feature code.
If you make a mistake when entering numbers or
characters, you can press (Hold) to move the
cursor to the left and delete the characters entered, or
you can press * to cancel the feature.
Contact your system administrator for more information
about system features.
Feature
Code
ACD Agent – Log In/Out
328
Automatic IC Call Access – On/Off
361
Automatic Trunk Call Access – On/Off
360
Background Music – On/Off
313
Call Forward – All Calls
355
Call Logging
333
Conference
5
Default Station
394
Directory
307
Display Time And Date
300
Do-Not-Disturb – On/Off
372
Dynamic Extension Express – On/Off
364
Dynamic Extension Express Handoff
388
Handsfree – On/Off
319
Headset – On/Off
317
Hold – Individual
336
Hold – System
335
Hot Desk On/Off
348
Hunt Group – Remove/Replace
324
Message – Cancel Left Message
366
Message – Delete Message
368
Message – Leave Message
367
Message – View Messages Menu
365
Microphone Mute – On/Off
314
Page Receive – On/Off
325
Program Buttons
397
Program Station Passcode
392
Programmable Buttons – Default
395
Queue (Callback) Request
6
Record-A-Call
385
Reverse Transfer (Call Pick-Up)
4
Ring Tone Selection
398
Station Speed Dial
382
Station Speed Dial – Programming
383
Switch Keymap
399
System Forward – On/Off
354
System Speed Dial
381
View Button Assignments
396

- 3 -
Answering Calls
Lift the handset, or press (Speaker) to
answer a call while using a headset or toanswer
a call in Handsfree Mode.
Placing Emergency Calls
Dial the emergency number (911 U.S. or
999/112 Europe). The system immediately places
the emergency call as soon as you dial the
number, even if you do not select an outside line.
Placing Internal (Intercom) Calls
With or without the handset lifted, dial the
extension number. If you enter incorrect digits,
you can press (Hold) to move the cursor
backward, deleting the last digits entered. Ifyou
are using Handsfree Mode, listen for the double
tone, and then begin to speak.
Placing External Calls
Press the Outgoing button, an unlit Call button,
or enter the Outgoing Call access code (8 is the
default code), and then dial the number.
Redialing External Numbers
With or without the handset lifted, press the
(Redial). The system automatically selects
a line and dials the number.
Transferring Calls to Other Extensions
1. While on the call, press (Transfer), and
then enter the extension number.
2. Do one of the following:
• Wait for an answer, announce the call,and
then hang up. If the extension is
unavailable, press the flashing IC or Call
button to return to the caller.
• Hang up to transfer the call anddisconnect
the call from your IP phone.
Forwarding Calls
1. Press the Fwd button, and then enter the feature
code, if applicable. ENTER FORWARD DEST
appears.
2. Enter the extension number, or press the
Outgoing button or enter the Outgoing Call
access code (8 is the default code), and then dial
the telephone number.
Placing Ad Hoc Conference Calls
1. While on the first call, press the Conf button to
place the call on hold. CALL NEXT PARTY TO
CNF appears.
2. Place a call to the next conference party. For
external calls, press the Outgoing button or
enter the Outgoing Call access code (8 is the
default code), and then dial the number.
3. After the party answers, announce the
conference, and then press the Conf button to
place the call on hold. If necessary, repeat this
step to add the remaining conference party.
4. Press the Conf button again to start the
conference. CNF IN PROGRESS appears.
Viewing and Responding to Messages
1. With the handset on-hook, press (Message).
Messages are displayed as first in/first out. If
there is more than one message, you can
repeatedly press
(Message) to scroll through
the messages.
2. When the desired message is displayed, press #,
or lift the handset for privacy, and then press # to
respond. (If your handset is off-hook and you
press [Message], you automatically place a
call to the party or message center who left the
message.)
Using Do-Not-Disturb
1. Press the DND button, and then do one of the
following:
• Press (Up) or (Down) to scroll
through the messages.
• Enter the two-digit number for the DND
message.
2. If applicable, enter the additional text forthe
DND description.
3. Press (Speaker), or lift and replace the
handset.
Placing a Page Announcement
1. Press 7.
2. Enter the page-zone number (0 to 9).
3. After the tone, make your announcement, and
then hang up.

- 4 -
Parking a call and Picking up a Parked
call
To park a call
While on the call, press the button designated as a Park/
Pickup destination and then hang up.
To pickup a parked call
While not on a call, press the flashing button designated
as a Park/Pickup destination.