NEC Aspire User manual

Basic Telephone
Quick Reference Guide
NOTICE
The key designations in this guide may be different to those on your own telephone.
The paper inlay can be customised to your individual needs.
For countries in the European Union
The symbol depicted here has been affixed to your product in order to inform you that electrical
and electronic products should never be disposed of as municipal waste.
Electrical and electronic products including the cables, plugs and accessories should be dis-
posed of separately in order to allow proper treatment, recovery and recycling. These products
should be taken to a designated facility where the best available treatment, recovery and recy-
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can be re-used and it prevents the dispersion of unwanted substances into the municipal waste stream. This con-
tributes to the protection of human health and the environment.
Please be informed that a fine may be imposed for illegal disposal of electrical and electronic products via the
general municipal waste stream.
In order to facilitate separate disposal and environmentally sound recycling, NEC Infrontia has made arrange-
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sition of these products. Should this information not be available, please contact us at
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For countries outside the European Union
Disposal of electrical and electronic products in countries outside the European Union should be done in line with
local regulations. If no arrangement has been made with NEC Infrontia or your supplier, please contact the local
authorities for further information.

Using Your Telephone
If you’re on a Handsfree Call (see
Handsfree Options below), lift the
handset for privacy.
These Volume Controls are for
speaker, handset and ringing calls.
•
Handsfree
•
With
Automatic Handsfree
the handset. Normally, you have Automatic Handsfree.
•
Use
Handsfree Answerback
toward your phone — without lifting the handset.
Due to the flexibility built into the system,
your Dialling Codes and Feature
Capacities may differ from those in this
guide. Check with your System
Administrator and make a note of any
differences.
These are and/or
keys. See Programming Function
Keys for more on setting up these
keys.
Press CALL1 then LND to
automatically redial the last number
you called.

Handsfree Options
andsfree
lets you place and answer calls by pressing instead of using the handset.
ith
Automatic Handsfree, you can press a line or line Appearance key without lifting
e handset. Normally, you have Automatic Handsfree.
se
Handsfree Answerback to answer a voice-announced Intercom call by speaking
ward your phone — without lifting the handset.
The Microphone picks up your voice for
Handsfree calls. Press MIC to turn off
the microphone.
Press for Handsfree calls, or use the
handset instead. See Handsfree Options below.
While on a handset call, press SPK once for
Handsfree; twice for Group Listen.
Line Appearance Keys are Intercom keys
for placing and answering calls. If you’re busy
on one – just use the other.
The Message Wait LED flashes when you
have Messages Waiting. If you don’t have a
Voice Mail key, it also flashes when you have
Voice Mail messages left in your mailbox.
Enable Do Not Disturb to block your calls
when you don’t want to be interrupted. This
key will also flash when Call Forwarding
is activated.
Press CALL1, DIAL and dial a bin number for
Common Abbreviated Dialing.

Placing an Outside Call . . .
1. (Optional) Lift handset.
2. + Listen for dial tone + Outside
number.
•You can have function keys for lines or
line groups.
OR
1. (Optional) Lift handset.
2. + + Outside number.
OR
2. + + Line group
(1-9 or 001-100) + Outside number.
OR
2. + + Line number
(e.g., 005 for line 5) + Outside number.
Calling a Co-Worker . . .
1. (Optional) Lift handset.
•For one-touch calling, press a Call
Coverage or Hotline function key
instead of going on to step 2.
2. + Co-worker’s extension number.
•Your call will ring or voice-announce.
If you hear ringing, wait for an answer.
If you hear a beep, begin speaking.
Dialing 1 changes mode.
•For your Voice Mailbox, dial 717.
•For Paging, dial 801 + 0 for All Call
or 801 + 1-64 for zones.
Dial using the
Intercom:
Dial codes for outside
lines:
Press a line key for
quick access:
Placing Calls

If your call doesn’t go through . . .
Camp On and Callback
1. ToCamp On
(wait without hanging up),
•(Intercom calls) When you hear ringing,
wait for the called party to answer.
•(Outside calls) When you hear new dial
tone, begin dialling your number.
OR
1. To leave a Callback,
(and hang up).
•Wait for the system to call you back.
2. or lift handset.
•(Outside calls) Begin dialling your
number.
•(Intercom calls) Speak to co-worker.
To cancel your Callback:
1. (Optional) Lift handset.
2. + + Hang up.
Message Waiting (Direct Messaging)
1. Do not hang up +
•Your co-worker’s Message Wait LED
flashes fast. Your MW LED is lit.
•With Voice Mail, dial 717 to leave a
message in your co-worker’s mailbox.
1. +
•To cancel Messages Waiting (those you
left and those left for you): CALL1 + 873.
To answer a Message
Waiting left for you:
Leave a Message
Waiting (flashing
Message Wait LED)
when your co-worker
doesn’t answer:
When you hear sys-
tem busy, use Camp
On or Callback:

Answering Outside Calls . . .
1. or lift handset.
Answering Intercom Calls . . .
1. or lift handset.
1. Speak toward your phone.
•You can lift the handset for privacy.
You can set ringing at your phone with CALL1
+ 823 or set voice announce with CALL1 + 821.
Picking up calls not ringing your phone . . .
1. (Optional) lift handset.
2. +
2. + + Co-worker’s
extension.
•You can press a Group Call Pickup or
Call Coverage function key instead of
step 2.
Have a telephone meeting (Conference) . . .
1. Place/answer call + +
2. Place/answer next call +
•Repeat this step to add more parties.
You may be able to have up to 32
callers.
3. After adding all parties, press again
to begin the Conference.
Use Conference to
have a telephone
meeting:
When a call is ringing
a co-worker’s phone
wthin your group:
To pick up a call at a
specific co-worker’s
phone:
Listen for your phone
ringing:
Listen for beep if you
have voice announce
set:
Listen for two rings
and look for a flashing
line key:
Answering Calls

Your call can wait at your phone . . .
Hold
1. Do not hang up + .
•This puts your outside call on System
Hold. Your co-workers can take the
call off Hold. To place the call on
Exclusive Hold, press your Exclusive
HOLD function key.
•Intercom calls automatically go on
Exclusive Hold when you press HOLD.
1. or lift handset.
2. Press flashing .
OR
2. Press flashing if the call was not on
a line key (or was an Intercom call).
Send the call you’re on to a co-worker . . .
Transfer
1Do not hang up + .
2. Dial your co-worker’s extension.
•To transfer the call to Voice Mail,
press your Voice Mail key before dial-
ing your co-worker.
OR
2. (DSS/One Touch).
3. Go on hook to transfer the call through.
•You may also have a function key for
Transfer.
Send (Transfer) your
call to a co-worker:
Easily retrieve a call
from Hold:
Use Hold instead of
leaving the handset
off-hook:
Handling Your Calls

Park a call in orbit
1. Do not hang up.
2. + + Park Orbit.
•Park Orbits are 1-64. For Personal
Park, dial 773 instead of 831.
3. Page your co-worker to pick up the call.
•For Paging, dial 801 + 0 for All Call
or 801 + 1-64 for zones.
4. Hang up.
1. (Optional) Lift handset.
2. + + Park Orbit.
•For Personal Park, dial 773 (if Parked
at your phone) or 715 + Extension.
Forward your calls to a co-worker . . .
1. +
2. Dial Call Forwarding condition:
1 = Personal Answering Machine
Emulation (then skip to step 4)
2 = Busy or not answered
3 = Follow Me
4 = Immediate
6 = Not answered
7 = Immediate with both ringing (not for
Voice Mail)
0 = Cancel
3. Dial destination extension, Voice Mail
master number or press Voice Mail key.
4. Dial Call Forwarding type:
2 = All calls
3 = Outside calls only
4 = Intercom calls only
•DND flashes slowly. A voice prompt may
remind you that your calls are forwarded.
While at your desk,
forward your calls to a
co-worker, Voice Mail
or off-premise:
Or pick up a call a co-
worker parked for you:
Park a call in orbit so a
co-worker can pick it
up:

Automatically redial calls . . .
Last Number Redial
1. (Optional) Lift handset.
2. +
•The system selects an outside line.
OR
2. +
•The call uses the line you select.
Save
1. (Save).
1. (Optional) Lift handset.
2. + (Save).
•The system selects an outside line.
OR
2. + (Save).
•The call uses the line you select.
Save your call for
quick dialling later on:
Then redial your saved
number:
Quickly redial your
last outside call:
Placing Calls Quickly

Quickly dial co-workers and outside calls . . .
Abbreviated Dialling (Speed Dial)
1. (Optional) Lift handset.
2. + + Bin for common.
OR
2. + + Bin for group.
• You may also have function keys for
Abbreviated Dialling.
To dial your stored
Abbreviated Dialling
number:

Quick Reference for Other Features
Do Not Disturb: DND + 1to block your outside calls OR 2to block Paging, Intercom
calls, Call Forwards and transferred outside calls OR 3to block all
calls OR 4to block Call Forwards OR 0to cancel.
Call Forward:
Cancel a Call
Forward:
CALL1 + 848 + 1 +Extensionfor Immediate
CALL1 + 842 + 1 +Extension for Dual Ring
CALL1 + 843 + 1 +Extensionfor Busy
CALL1 + 844 + 1 +Extensionfor Busy and No Answer
CALL1 + 845 + 1 +Extension for No Answer
CALL1 + 846 + 1 +Extension for Follow Me
You can replace Extension with the Voice Mail master number to
forward calls to your mail box.
CALL1 + code + 0
Call Redirect: When your phone is ringing, do not lift the handset or press the
CALL1 key,
press (Redirect)
Ringing Tone: CALL1 + 820 + 1 for Intercom calls to your phone
CALL1 + 820 + 2 for Outside calls to your phone
Select the tone 1-8 (the tone will be heard)
SPK to set the ringing tone
Time: CALL1 + 828 + 2 digits for hour (24 hour format) + 2 digits for
minutes + SPK to hang up.
Common Cancel
Code: CALL1 + 720 to cancel all of the following features: Call Forward, Message Waiting, DND, Alarm Clock, Repeat dial,
Text Message.

e-mail: [email protected]
www.necinfrontia.co.uk
To program: CALL1 + 851 + Key + Code + Optional Data.
For Exclusive Hold, enter 45.
Hold:
Enter 10 for Call Forwarding Immediate.
Enter 11 for Call Forwarding Busy.
Enter 12 for Call Forwarding No Answer.
Enter 13 for Call Forwarding Busy/No Answer.
Enter 14 for Call Forwarding Both Ring.
Enter 15 for Call Forwarding Follow Me.
Enter 16 for Call Forwarding to extension (same as dialing888).
Enter 17 for Selectable Display Messaging, Personal Greeting
(same as dialing713).
Call Forwarding:
Enter 07 if you want a Conference key.
Conference:
Enter 01 + Partner’s extension + HOLD.
DSS/One Touch:
Enter 30.
Save Number Dialed:
Enter 29.
Repeat Redial:
Enter 77 + Your extension number.
Voice Mail:
Enter 31.
Memo Dial:
Internal: 21 + Zone (1-64) or 22 (All Call).
External: 19 + Zone (0-8).
Combined: 20 for (Internal and External All Call).
Page:
Programming Function Keys - General
To program: CALL1 + 852 + Key + Code + Optional Data.
Enter *01 + Line number (001-200).
Line Keys:
Enter *04 +Orbit number (01-64).
Park:
Programming Function Keys - Appearance
Enter *03 +Co-worker’s extension number (01-64).
Call Coverage Leys:
Enter 06.
Transfer:
991021-5 Rev 1.1