TIPTEL Ergophone 6040 User manual

Operating instructions (en)
tiptel Ergophone 6040
tiptel

Please note!
For safety reasons, the battery switches off before it is totally dis-
charged. If you have not used the telephone for a long time, wait up
to 5 minutes after you have plugged the charger in. This will switch
the battery back on and the charging process will start.

Contents
3
Contents
Contents.................................................................................... 3
Safety information .................................................................... 7
Bringing into service ................................................................ 8
Check packing contents........................................................8
Installing the SIM card and battery .......................................8
Switching on the telephone...................................................9
Setting the time and date ......................................................10
Charging the battery..............................................................11
Telephone controls .................................................................. 12
Controls on the front..............................................................12
Controls on the rear...............................................................13
Controls on the left ................................................................13
Controls on the right..............................................................13
Features on the top ...............................................................14
Features on the bottom .........................................................14
Symbols on the display.........................................................15
Calling ....................................................................................... 16
Accepting calls ......................................................................16
Rejecting calls .......................................................................16
Calling with direct dialling .....................................................16
Dialling with redial function ...................................................16
Speed dialling........................................................................17
Dialling with the quick phone book key ................................17
Dialling with top contacts ......................................................17
Dialling from phonebook.......................................................18
Hands-free talking and muting..............................................18
Messaging (SMS) ..................................................................... 19
View SMS received................................................................19
Writing and sending SMS......................................................20
Writing SMS text .................................................................20

Contents
4
Sending SMS......................................................................22
SMS settings..........................................................................22
SMS server .........................................................................22
Voicemail server .................................................................23
Common settings ...............................................................23
Preferred storage................................................................23
Phonebook................................................................................ 24
Call.........................................................................................24
Send text message................................................................24
View .......................................................................................25
Add new contact....................................................................25
Edit.........................................................................................25
Delete.....................................................................................25
Copy ......................................................................................25
Move ......................................................................................26
Copy/Move/Delete all contacts .............................................26
Phonebook settings ..............................................................26
Preferred storage................................................................26
Memory status ....................................................................26
Call history................................................................................ 27
Missed calls ...........................................................................27
Dialled calls and received calls .............................................27
Other call log functions .........................................................28
Silent mode............................................................................... 29
Recorder ................................................................................... 30
Recording voice notes and phone calls................................30
Options after recording .........................................................31
New record .........................................................................31
Play .....................................................................................31
Append ...............................................................................31
Rename...............................................................................31
Delete..................................................................................31
List.......................................................................................31

Contents
5
Settings...............................................................................32
Play back recordings.............................................................32
Options in the recording list ..................................................32
Play .....................................................................................32
Append ...............................................................................32
Rename...............................................................................32
Delete..................................................................................32
Delete all files......................................................................33
FM radio .................................................................................... 34
Options in radio mode...........................................................34
Channel list .........................................................................34
Manual input .......................................................................34
Auto search.........................................................................35
Settings...............................................................................35
Alarm clock ............................................................................... 36
Birthdays................................................................................... 37
Calculator.................................................................................. 39
Settings ..................................................................................... 40
Phone settings.......................................................................40
Time and date.....................................................................40
Language............................................................................40
Pref. input methods ............................................................40
Contrast ..............................................................................41
LCD backlight .....................................................................41
Sound settings.......................................................................41
Tone settings ......................................................................41
Volume................................................................................41
Alert type.............................................................................42
Ring type.............................................................................42
Answer mode......................................................................42
Speed dial..............................................................................42
Talking keys...........................................................................42
Call settings ...........................................................................43

Contents
6
Caller ID ..............................................................................43
Call waiting .........................................................................43
Call divert ............................................................................43
Call barring .........................................................................44
Network selection ..................................................................44
Security settings ....................................................................44
SIM lock ..............................................................................45
Phone lock..........................................................................45
Change password ..............................................................45
Emergency settings...............................................................45
Restore factory settings.........................................................46
Emergency call ......................................................................... 47
The answering machine problem..........................................48
Test the emergency call function ..........................................48
Configuring the emergency call ............................................49
Emergency numbers ..........................................................49
Sending an emergency SMS..............................................49
Emergency SMS content....................................................50
Emergency alarm ...............................................................50
Aborting the emergency call .................................................50
Important information on emergency call functions .............51
Appendix ................................................................................... 52
Service...................................................................................52
Guarantee..............................................................................52
CE sign ..................................................................................53
Ecological information...........................................................54

Safety information
7
Safety information
Only use the telephone at locations where calling is allowed. As a
rule, use of mobile phones is prohibited in hospitals, aircraft and at
filling stations.
Do not open the device yourself, and do not attempt repairs on
your own. Repairs may only be performed by qualified specialists.
Do not expose the telephone to smoke, chemicals, humidity, dust
or excessive heat (direct sunlight).
Keep the telephone and accessories away from children.
This telephone's speaker can be set very loud. Check volume be-
fore use to avoid damaging your hearing.
While driving, use this telephone only with an approved hands-free
set. Observe specific national legislation governing use of mobile
telephones.
If applicable, keep a 20 cm distance between the telephone and
any implanted pacemaker. Immediately switch off the telephone if
you feel or suspect any impairment.
Use only the provided power supply unit, and no other.
Use only original accessories and batteries.
The telephone is not water-tight. Avoid contact with liquids.
In case of emergency, do not rely exclusively on your mobile tele-
phone's emergency call function. For technical reasons, an emer-
gency connexion cannot always be guaranteed.
Dispose of the device and the battery according to environmental
guidelines. Your local waste disposal provider offers collection
points for electronic waste. Do not dispose of the device and the
battery in household rubbish or in a fire.
Please dispose of packaging materials according to local regula-
tions.

Bringing into service
8
Bringing into service
Check packing contents
Included in the scope of delivery:
tiptel Ergophone 6040 mobile phone
Power supply unit
Charger
Li-Ion 3.7 V/800mAh battery pack
Headset
User guide
Installing the SIM card and battery
Before the telephone is first used, the SIM card and battery need to
be installed.
The SIM card is not provided with the device. Your service provider
will provide one. Handle the SIM card with care and avoid touching its
contacts.
To insert the SIM card and
the battery, the casing cover
at the back of the device must
be removed. To do this,
press on the point indicated
in white in the picture with
your thumbs, and then push
the cover downwards.

Bringing into service
9
Push the SIM card into the
SIM card bracket, as
shown. The SIM card is
pushed, with the card's
contacts underneath, be-
tween the telephone's con-
tacts and the metal retain-
ing clip. The hollow in the casing must be in the same direction as the
SIM card. The SIM card must fit precisely into the hollow.
The battery is then insert-
ed. The three contacts on
the battery must point to
the three contact pins on
the telephone on the top
left beneath the SOS but-
ton.
The battery is initially place on the top, on the contacts, with the hol-
low in the battery engaging with the guide on the casing. The battery
is then pressed down from above into the hollow in the telephone.
Then replace the casing cover and press it till it clicks into place.
Switching on the telephone
Press the hang up button (with the red telephone receiver) for 3–
5 seconds until the display lights up.
The first time the telephone is switched on, you will be asked which
language you prefer. Select “English” here and then press the dial
key (with the green telephone receiver).
You will then be prompted (if it has been enabled) to enter your SIM
card PIN (personal identification number). You will find this four digit
number in the documentation for your SIM card. Use the keypad to
enter the four numbers, and then press the dial key .

Bringing into service
10
Note: You can change your SIM card PIN using the telephone
settings, and you can also disable the PIN prompt given
when the telephone is switched on.
The telephone is now ready to be used.
Setting the time and date
After the telephone has been switched on for the first time (and after
removing the battery), the time and date need to be set.
To do this, press the key, then use the key in the main
menu to select the "Settings" entry, and then press the dial key .
In the Settings menu, select "Phone settings" and press the dial key
again.
Then, in the Phone Settings menu, select the "Time and Date" entry,
and press the dial key again.
The time appears in the HH:MM (hours:minutes) format, and the
hours item is currently selected. Use the number keys to enter the
current hour. The minutes item is then selected. Use the number keys
to enter the current minutes. So, to set the time to 13:06, you would
need to first enter 13 and then 06. Then press the key to enter
the date.
Use the number keys to enter the current date in the YYYY:MM:DD
format, i.e. first the year (four digits), then the month and then the day
(both two digits). So, for the 23rd August 2011, you would first have
to enter 2011, then 08, and then 23. Confirm your entries with the
hang up key .
Then press the hang up key several times until the telephone is
back to its base status. The correct time and date should now be
shown in the display.

Bringing into service
11
Charging the battery
Your telephone is delivered with a charger and the corresponding
power supply unit. Insert the small connector on the power supply
unit into the jack at the rear of the charger, then connect the power
supply unit to the wall socket.
Put the telephone in the charger. The battery will now be charged.
The right-hand bar segment in the charge status display will flash on
and off in the display while it is charging. As soon as it is fully
charged, all the segments in the display will be filled in. The charge
status display will no longer be flashing.
Note: Instead of charging via the charger, the power supply plug
can also be connected directly to the jack on the under-
side of the telephone. The battery can also be charged via
a computer USB jack.
Before initial operation, completely charge the battery. To preserve
the battery, thereafter only place the telephone in the charger once
the battery is almost empty (when only 1-2 bars in the charge status
display are filled in).
Depending on the duration of your phone calls, you will usually need
to recharge the battery about once a week. Over time, battery per-
formance diminishes. If you notice after a time that you have to re-
charge you telephone more frequently, replace the battery.

Telephone controls
12
Telephone controls
The telephone has controls and connections on the front and back,
left and right, and top and bottom.
Controls on the front
Up arrow key:
For selecting in men-
us
Open main menu
Down arrow key:
For selecting in men-
us
Open recording log
Hang up key:
End or reject a call,
Return to
standby,
Switch on/off
Hash key:
Switch silent mode on
and off
Dial key:
Dialling and call
acceptance,
Opens the
call log,
Confirm in menus
Key 1:
Access answering
machine by
extended pressing
Star key:
Change the input
method e.g. to SMS
Key 0:
Space in SMS
Four speed dial keys:
Quick Contacts Voice Recording Top Contacts SMS

Telephone controls
13
Controls on the rear
The emergency call (SOS) button is here.
The emergency call function is triggered if this is
pressed for about 3 seconds. You'll find a de-
scription of this function in the "Emergency Call"
chapter.
Controls on the left
Here is a rocker switch marked with +and –. It allows you to
control the volume while calling. It also adjusts the volume of
the integrated radio.
Beneath it there is a switch for turning the integrated radio on
and off.
Controls on the right
Here there are two sliding switches and the socket for plug-
ging the headset in (3.5 mm pin). A headset comes supplied.
The upper sliding switch switches the integrated torch on the
top on and off.
The lower sliding switch switches the key lock on and off. If
the key lock is enabled, the display will show the appropriate
symbol.
Note: Calls can be taken with the dial key when the key lock is
switched on.

Telephone controls
14
Features on the top
The integrated torch is on the top. The upper
sliding switch on the right-hand side is used to
switch it on and off.
Features on the bottom
On the bottom, on the right and left, you will find
the contacts for the charger and, between them,
the mini-USB jack for charging the battery using
the power unit supplied or a computer. Here, too, on the left, adjacent
to the USB jack, there is another socket for connecting a Nokia-
compatible charger and, to the right of this, the microphone.

Telephone controls
15
Symbols on the display
As well as the name of the mobile phone provider, the date and the
time, the display always shows the strength of the mobile network
signal and the battery charge status. The other symbols shown only
appear depending on the situation.
Symbol Description
Indicates wireless network strength.
Battery charge status.
Key block switched on
New unread text message(s) (SMS).
Missed call(s).
Normal ring mode enabled
Silent mode enabled.
Silent mode with vibration enabled
Muting during a call enabled
A
larm on.
Headset connected.

Calling
16
Calling
Accepting calls
When a call comes in, the telephone rings (providing "Silent" is not
enabled). The calling number appears in the display. If the caller for
that number is saved in the phone book, the name of the caller is dis-
played instead of the number. The call is accepted by pressing the
dial key .
Rejecting calls
If you press the hang up key when a call comes in, the call is re-
jected. The caller hears the engaged tone.
Calling with direct dialling
For direct dialling, enter the desired call number with the numeric
keys, then press the dial key . The call is made to your desired
subscriber.
Note: Don't forget that with mobile networks you must always di-
al a prefix. If "Speaking keys" is enabled in the settings,
the telephone speaks when keys 0-9 are pressed.
Dialling with redial function
If you press the dial key without first entering a number while the
telephone is in standby, the call history is opened. This shows the
numbers that you have recently called, from which you have taken
calls, and from which you have not accepted incoming calls (see also
the "Call history" chapter). With the and keys, you can
scroll up and down the call log. Press the green dial key twice to
dial the number selected.

Calling
17
Speed dialling
This telephone features speed dial keys on which frequently-dialled
numbers can be saved.
When the phone is in standby, these speed dial keys are called up by
pressing digits -for about 2 seconds. The corresponding saved
number is then automatically dialled.
Note: To use the speed dial keys, the function needs to be ena-
bled and the speed dial codes entered. Both of these are
done via the main menu Settings Speed dial set-
tings.
Dialling with the quick phone book key
The tiptel Ergophone 6040 has the key for opening the quick
phone book. When this key is pressed, a list opens with all the con-
tacts saved to the SIM card and the telephone, and showing the
number of the contact.
You can use the and keys to page through the contacts.
Pressing the key opens the selected contact.
Dialling with top contacts
You can open your top contacts with the key. When the key is
pressed, up to five top contacts are shown with their name and num-
ber. You can use the and keys to page through the top
contacts. Pressing the key twice opens the selected top contact.
If "<Empty>" appears instead of the name and number, the top con-
tact has not yet been set up. In this case, select "Edit" with the
key. You are then shown the contacts (see chapter "Phonebook").
You press the key to save the contact selected as a top contact.

Calling
18
Dialling from phonebook
When you press the key when the telephone is
on standby, the main menu opens. If you press the
and then the key, the phonebook opens
and the first entry is displayed.
You can scroll up and down with the arrow keys and .
If one of the number keys is pressed several times in quick succes-
sion, the first entry starting with the corresponding letter is displayed.
For example, to display the first entry beginning with "L", the key
must be pressed three times in quick succession.
Pressing the key opens a selection menu, and pressing it again
when the "Call" entry is enabled dials the number of the entry that is
currently selected.
Note: You cannot just call contacts, but also send them a text
message (SMS), and view, edit, delete, copy and move
the contact.
Hands-free talking and muting
During a call, you can switch from receiver mode to hands-free mode.
You then hear the person you are talking to coming from the large
loudspeaker on the back of the device.
If you want to make some enquiry that you do not want the person
you are talking to hear, you can switch off the telephone's micro-
phone.
If you press the dial key during a call, a selection menu opens with
the items "Loudspeaker", "Mute" and "DTMF". Use the and
keys to select "Loudspeaker" and enable the hands-free function, or
"Mute" to switch the microphone off, and then confirm with the dial
key.

Messaging (SMS)
19
Messaging (SMS)
With your telephone, you can receive and send short text messages
(SMS).
View SMS received
If you have received a text message (SMS), the display will show this
and the telephone's red LED will flash.
Pressing the dial key shows you the message content.
If, when the SMS is open, you press the dial key , you are given a
selection menu from which you can reply to the SMS, view details,
call the sender, delete the SMS or save the SMS's sender as a con-
tact.
If you have not displayed all the newly received SMSs, the symbol
shown on the telephone display will show that there are more text
messages that you have not yet seen.
Note: If you have not only received texts but calls that you have
not taken, you will first need to use the dial key to open
the log of new missed calls. Only after you have seen,
when you press the dial key again, will the new texts be
displayed.
When you press the dial key when the telephone is on standby,
you can only access new texts that you have not yet read. Once you
have opened the message, pressing the dial key again when the tel-
ephone is on standby will no longer display it.

Messaging (SMS)
20
However, in the telephone's base status, you can
press the key to open its main menu and
choose "Messaging" to open your telephone's mes-
sage centre.
There, in "Inbox", you will see all the text messages that you have re-
ceived and not deleted. Unread texts are indicated by the symbol ,
read texts by the symbol .
Writing and sending SMS
Besides replying to an SMS that you have received, you can also
compose and send an SMS yourself.
A new SMS can be created using the "Write message" menu item in
the main menu Messaging, but it is quicker to use the SMS key
on the telephone keypad.
Writing SMS text
You use the number keys to write the actual text message. Three to
four letters are printed adjacent to the number keys to . If you
press the relevant key once, the first letter is displayed, twice in quick
succession, the second letter, etc.
So, for the word "Hello", you would need to press the twice, then
the twice, then the three times, then the three times and then
the three times.
You can use the key to access special characters, such as the full
stop, comma and question mark, which are frequently used. Press
the key for an overview of all the special characters. To enter a
space, press the .
You can change input method with the key. The input method cur-
rently selected is displayed in the top left of the display - this is upper
case in the factory settings.