Yealink MeetingBar A20 User manual

| Contents | ii
Contents
About This Guide........................................................................................ 4
Related Documentations..................................................................................................................... 4
Summary of Changes......................................................................................................................... 4
Changes for Guide Version 15.52............................................................................................ 4
Getting Started.............................................................................................5
Hardware of MeetingBar A20..............................................................................................................5
Front Panel of MeetingBar A20................................................................................................5
Rear Panel of MeetingBar A20................................................................................................ 6
Hardware of MeetingBar A30..............................................................................................................6
Front Panel of MeetingBar A30................................................................................................7
Rear Panel of MeetingBar A30................................................................................................ 8
LED Instructions of Devices................................................................................................................9
The Home Screen............................................................................................................................... 9
Interactive Mode................................................................................................................................ 10
Touch Control..........................................................................................................................11
Remote Control.......................................................................................................................11
Waking the System........................................................................................................................... 12
Signing into Microsoft Teams.................................................................. 12
Signing into Your Device................................................................................................................... 12
Signing into Microsoft Teams on Your Device........................................................................13
Signing into Microsoft Teams via Web Sign-in.......................................................................13
Signing out of Your Device................................................................................................................14
Meeting........................................................................................................14
Creating a Meeting............................................................................................................................15
Joining a Meeting.............................................................................................................................. 15
One-button/One-touch Join.....................................................................................................15
Call Meeting Number Join......................................................................................................16
Proximity Join..........................................................................................................................16
Joining a Scheduled Meeting................................................................................................. 18
Managing a Meeting..........................................................................................................................19
Adding Participants................................................................................................................. 19
Removing a Participant.......................................................................................................... 20
Managing Audio......................................................................................................................20
Managing Video......................................................................................................................21
Recording a Meeting......................................................................................................................... 22
Sharing Whiteboard...........................................................................................................................22
Introduction of the Whiteboard............................................................................................... 22
Using and Viewing the Whiteboard........................................................................................23
Raising Hand..................................................................................................................................... 23
Setting the Screen Layout.................................................................................................................23
Turning on Live Captions.................................................................................................................. 24
Leaving a Meeting.............................................................................................................................24

| Contents | iii
Camera Settings........................................................................................ 24
Controlling Camera Position..............................................................................................................24
Configuring the Exposure Settings................................................................................................... 25
Configuring the White Balance Setting............................................................................................. 25
Adjusting Display Image of the Camera........................................................................................... 26
Enabling Auto-framing for Camera....................................................................................................26
Enabling Speaker-tracking for Camera............................................................................................. 26
Adjusting Hangup Mode and Camera Pan Direction........................................................................ 27
Resetting the Camera....................................................................................................................... 27
Teams Device Settings..............................................................................27
Changing the Backlight Time............................................................................................................ 27
Audio Settings....................................................................................................................................28
Setting Audio Input/Output Device......................................................................................... 28
Wireless Microphone......................................................................................................................... 28
Connecting the Wireless Microphone.....................................................................................28
Bluetooth............................................................................................................................................28
Activating or Deactivating the Bluetooth Mode...................................................................... 29
Enabling/Disabling Your Device Discovery............................................................................. 29
Disconnecting the Bluetooth Device.......................................................................................29
Wireless Network...............................................................................................................................29
Activating or Deactivating the Wi-Fi Mode............................................................................. 29
Connecting to the Wireless Network......................................................................................29
Viewing the Wireless Network Information.............................................................................30
Disconnecting the Wireless Network Connection...................................................................31
Accessibility Features........................................................................................................................ 31
Large Text............................................................................................................................... 31
High Contrast Mode................................................................................................................31
Color Correction......................................................................................................................31
Getting More Information About Microsoft Teams................................. 32
Viewing More Information About Microsoft Teams............................................................................32
Company Portal................................................................................................................................. 32
Sending Feedback.............................................................................................................................32
Maintaining Teams Devices......................................................................33
Rebooting Your Device......................................................................................................................33
Viewing Device Status.......................................................................................................................33
Resetting Your Device....................................................................................................................... 33
Troubleshooting......................................................................................... 34
Why does the device display “Network unavailable”?.......................................................................34
Why does the device display time and date incorrectly?.................................................................. 34
How can I obtain the MAC address of a device when the device is not powered on?...................... 34
How can I switch to Teams edition?................................................................................................. 34
Checking the IP Address of Device.................................................................................................. 34

| About This Guide | 4
About This Guide
Thank you for choosing Yealink MeetingBar A20/A30 video collaboration bar, which is mainly designed
to work with the Microsoft Teams client. This guide provides everything you need to quickly use your new
device. Firstly, verify with your system administrator that the IP network is ready for device configuration.
Also, be sure to read the Quick Start Guide in the product package.
•Related Documentations
•Summary of Changes
Related Documentations
You can find the following types of documents from each product support page on Yealink Support:
• Release Notes: This guide describes what’s new for a new device firmware.
• Quick Start Guide: This guide describes the contents of your package, how to assemble the device or
accessory. This guide is also included in your device package.
• Administrator Guide: This guide provides detailed information about setting up your network and
configuring features.
Summary of Changes
•Changes for Guide Version 15.52
Changes for Guide Version 15.52
MeetingBar A30 is new to this guide.
The following sections are new for this version:
•Hardware of MeetingBar A30
•Recording a meeting
•Sharing Whiteboard
•Raising Hand
•Setting Screen Layout
•Turning on Live Captions
•Audio Settings
Major updates have occurred to the following sections:
• Due to Teams APP is updated, the interface displayed on the device has changed.
•LED Instructions of Devices
•Configuring the Exposure Settings
•Configuring the White Balance Setting
•Adjusting Display Image of the Camera
•Adjusting Hangup Mode and Camera Pan Direction
The following features are be cancelled:
• Screen savers.
• The requirement to import the license from the Zoom Rooms version upgrade to the Teams version.

| Getting Started | 5
Getting Started
This chapter aims to make you familiar with the device.
Note: As you read this guide, keep in mind that some features are configurable by your system
administrator or determined by your device environment. As a result, some features may not be
enabled or may be operated differently on your device. Additionally, the examples and graphics in
this guide may not directly reflect what is displayed or is available on your device.
•Hardware of MeetingBar A20
•Hardware of MeetingBar A30
•LED Instructions of Devices
•The Home Screen
•Interactive Mode
•Waking the System
Hardware of MeetingBar A20
•Front Panel of MeetingBar A20
•Rear Panel of MeetingBar A20
Front Panel of MeetingBar A20
No. Item Description
1 LED Indicator Indicates the device status.
2 Camera Camera with an electric privacy shutter.
Related information
LED Instructions of Devices

| Getting Started | 6
Rear Panel of MeetingBar A20
No. Port Name Description
1 Reset Key Reset the MeetingBar A20 device to factory defaults.
2 DC48V Connect to the power source via a power adapter.
3 HDMI Connect to a monitor for video images output.
4 VC Hub/
Phone
Coming soon:
• If you want to use wired sharing to present, connect this port to the PoE port
on the VCH51 video conferencing hub.
• Connect to VCM34/VCM38.
• Connect to MSpeaker Ⅱ.
5 Internet Connect to the network device.
6 Security Slot Allow you to connect a universal security cable to the device, so you can lock
the device down. The device cannot be removed when locked.
7 USB Allow you to connect the USB accessories.
Hardware of MeetingBar A30
•Front Panel of MeetingBar A30
•Rear Panel of MeetingBar A30

| Getting Started | 7
Front Panel of MeetingBar A30
No. Item Description
1 LED Indicator Indicates the device status.
2 Camera Camera with an electric privacy shutter.
Related information
LED Instructions of Devices

| Getting Started | 8
Rear Panel of MeetingBar A30
No. Port Name Description
1 Reset Key Reset the MeetingBar A30 device to factory defaults.
2 DC48V Connect to the power source via a power adapter.
3 VC Hub/Phone Coming soon:
• If you want to use wired sharing to present, connect this port to
the PoE port on the VCH51 video conferencing hub.
• Connect to VCM34/VCM38.
• Connect to MSpeaker Ⅱ.
4 Line Out/Line in Connect to an audio output/input device via an audio cable
(3.5mm).
5 HDMI Connect to a monitor for video images output.
6 Internet Connect to the network device.
7 Security Slot Allow you to connect a universal security cable to the device, so
you can lock the device down. The device cannot be removed when
locked.
8 USB Allow you to connect the USB accessories.

| Getting Started | 9
LED Instructions of Devices
LED Status Description
Off The device is powered off, or is not connected to the power adapter.
Solid green The device is initializing.
The device is working (calling/sharing content).
Flashing green There is an incoming call.
Solid red The device is muted.
Solid orange The device is idle.
Flashing orange The device is upgrading firmware.
Note: You can configure backlight time for the device. The device goes to the sleep mode after the
designated time.
Related tasks
Changing the Backlight Time
The Home Screen
If the system has a Teams account logged in, the monitor idle screen is shown as below:
If you have scheduled meetings, the monitor idle screen is shown as below:

| Getting Started | 10
No. Item Description
1 Time The current time of the system.
2 Profile The current account name and account number.
3 More Configure the video conferencing device.
4Meet now Initiate a Meet Now conference at any time, without any reservation.
5Dial pad Join the meeting by calling a meeting number.
6 Schedule When you log into your Teams account, you can view the conference schedule.
In the example:
Meeting theme: A20 Demo Test
Meeting time: 11:00 AM - 6:30 PM
Moderator: Zhang teamstest
Interactive Mode
If you connect a touch display device, you can operate the Meetingbar A20/A30 either by remote control
or touch control. If you connect a non-touch display device, you can use the remote control, mouse, or
CTP18.
Note: For more information about how to use CTP18 control the device, please refer to Yealink
Teams CTP18 Collaboration Touch Panel User Guide.
•Touch Control
•Remote Control

| Getting Started | 11
Touch Control
Touch Monitor
Remote Control
Remote Controller
The following table introduces the keys on the remote control:
No. Name Description
1 Answer Key Press to answer a call.

| Signing into Microsoft Teams | 12
No. Name Description
2 Scroll Wheel/OK Key • Scroll up to increase the focal length of the camera.
• Scroll down to decrease the focal length of the camera.
• Press to confirm the action.
3 Mute Key Press to mute or unmute the microphone.
4 Teams Key Press to join a meeting.
5 End Call Key Press to leave a meeting.
6 Navigation Key Navigate through menu items.
7Back Key Press to return to the previous menu.
8 Volume Up/Down
Key
Press to increase/decrease the volume.
Waking the System
Procedure
Do one of the following:
• Press any keys on your remote control to wake up the device.
• Tap the touch monitor screen to wake up the device.
Note: If your monitor with CEC, the device wakes up automatically when you near the device.
Signing into Microsoft Teams
You can sign into the device with your Microsoft online account.
•Signing into Your Device
•Signing out of Your Device
Signing into Your Device
You can sign into your Microsoft online account directly on your device or sign into your device via a web
sign-in, which includes your sign-in address and password.
About this task
Contact your system administrator to get your sign-in account.
Note: We recommend that you sign in via the web.
•Signing into Microsoft Teams on Your Device
•Signing into Microsoft Teams via Web Sign-in

| Signing into Microsoft Teams | 13
Signing into Microsoft Teams on Your Device
Procedure
1. Select Sign in.
You will be connected to the Company Portal automatically.
2. Enter your user credentials.
3. After the device signs in successfully, select Got it.
Related information
The Home Screen
Signing into Microsoft Teams via Web Sign-in
Procedure
1. Select Sign in.
You will be connected to the Company Portal automatically.

| Meeting | 14
2. Tap Sign in from another device from the Sign in screen.
3. Go to https://microsoft.com/devicelogin on your computer.
4. Enter the code shown on your device and select Next.
5. Enter your user credentials or select the desired account to sign in.
A confirmation message is displayed after you successfully sign into Microsoft Intune Company Portal.
Related information
The Home Screen
Signing out of Your Device
Procedure
1. Go to More > Settings > Sign out.
2. Select OK.
Meeting
Teams meetings are a great way to come together with your colleagues and clients both inside and outside
of your organization. You can initiate meetings, view scheduled meetings, join meetings, and manage
meetings.
•Creating a Meeting
•Joining a Meeting
•Managing a Meeting
•Recording a Meeting
•Sharing Whiteboard
•Raising Hand
•Setting the Screen Layout
•Turning on Live Captions
•Leaving a Meeting

| Meeting | 15
Creating a Meeting
When you register a Teams account, you can initiate a meet now conference at any time, without any
reservation.
Procedure
1. Select Meet now.
2. Enter the participant account information to search and then select the desired participant.
3. Select Start meeting.
Joining a Meeting
•One-button/One-touch Join
•Call Meeting Number Join
•Proximity Join
•Joining a Scheduled Meeting
One-button/One-touch Join
You can join a Teams meeting scheduled on the Teams phone, the Teams client, or the Outlook.
Procedure
• Select Join to join the scheduled meeting.

| Meeting | 16
•On your remote control/CP900/CP700, press the Teams button .
Note: You can join the meeting by CP900/CP700 only if you are using a USB connection.
Call Meeting Number Join
You can join the meeting by calling a meeting number.
Before you begin
The calling plan has been configured for your Teams account.
Procedure
1. Select Dial pad.
2. Enter the meeting number and dial out.
Proximity Join
You can move a Teams meeting on your mobile phone or laptop to the nearby device by the option of Add
a room.
Before you begin
Make sure the Bluetooth mode is activated and More > Proximity join is enabled.

| Meeting | 17
Procedure
1. Before starting a meeting, do one of the following:
On the mobile phone: go to Join now > Join and add a room and select the desired device.
On the laptop: select Room audio (suggested) > Join now.

| Meeting | 18
2. During a meeting, go to > Add a room and select the desired device on the mobile phone.
Related tasks
Activating or Deactivating the Bluetooth Mode
Joining a Scheduled Meeting
If you have scheduled meetings or are invited to a scheduled meeting, the meeting schedule will be
displayed on your device. You can select the desired one to join.
Before you begin
The device synchronizes the meeting information from the server every 5 minutes. The device only
displays meeting information within the last 10 minutes.

| Meeting | 19
Procedure
1. On the idle screen:
• Press the navigation key to view the upcoming meetings of today.
• Select All-day to view all-day meeting.
2. Select Join to join the meeting.
Managing a Meeting
You can manage meetings in the following ways:
•Adding Participants
•Removing a Participant
•Managing Audio
•Managing Video
Adding Participants
Before you begin
To use the dialpad to add a participant, make sure the calling plan has been configured for your Teams
account.
Procedure
During the meeting, do one of the following:

| Meeting | 20
•Select and select .
Enter the participant account information to search and then add the participant.
•Select > Dial pad.
Dial out a number to add the participant.
Removing a Participant
You can remove participants, and the meeting continues.
Procedure
1. Select to view the participants list.
2. Select the desired participant and select Remove from meeting to remove the participant.
Managing Audio
•Muting/Unmuting the Microphone
•Muting a Participant
•Adjusting the Volume
Muting/Unmuting the Microphone
You can mute/unmute the microphone during the meeting.
Procedure
During the meeting, do one of the following:
•Select / to mute/unmute the microphone.
• On your remote control, press the mute key.
•On your CP900/CP700, tap the mute key .
Note: You can mute/unmute the microphone by CP900/CP700 only if you are using a USB
connection.
Muting a Participant
You can mute a participant as needed.
Procedure
1. Select to view the participants list.