Yealink MeetingSpace VC800 Quick reference guide

Deployment Guide for Your Video Conference Room
Applies to: VC800

Requirements of Video Conference Room
3. Conference Room Illumination
2. Conference Room Setup
1. Conference Room Environment
To make the video conferencing system to achieve a good effect, the rational design of the conference room is very important, suggestions are as follows:
Light
Keep the indoor temperature and humidity appropriate is the basic element to make the video conferencing system steady and work reliable. And the
recommended temperature is 15-25 degree centigrade , humidity is 60-80 percent.
The recommended environmental noise in the conference room is within 40 dB (A). The loud indoor noise, such as the noise of the air conditioner, can
affect the performance of the audio system, causing people in the other conference room cannot capture the speaker 's voice.
The scenery around the conference room, the color of the table and chairs may affect the quality of image pick up, so complete white or black should
be avoided. These two colors can produce reflections and less brightness which affect the image pickup.
The wall around the conference room, table and chairs should use uniform light color, such as beige or grey. The wall of the conference room should
not use complex pattern or hang complex portrayals, so as to avoid getting fuzzy when the camera is moving or zooming.
Lighting is an important factor in the conference room. Conference room should avoid using natural light, because the natural light changes through
the day. Artificial light is the preferred solution. When using artificial light, preferentially choose cold light source, and the "three primacolours " (R, G, B)
works best. Avoid using the thermal light source, such as high intensity of iodine-tungsten lamp.
The recommended light intensity for face is 400 to 500 lux. Light distribution should be reasonable in the conference room. Ensure even distribution of
the light on faces (eyes, nose, and jaws shadow), light intensity around LCD TV and video camera should be less than 80 lux, otherwise it will affect the
image pickup and viewing. All the windows should use brunet curtains to avoid direct sunlight.
LCD TV
Temperature: 20C
Humidity: 70%
Acoustic panels

Recommendations of Camera Installation
Others
Install the LCD TV and video camera relative to the center of the participants. Ensure that the participants face to the camera and LCD TV directly
during calls.
The camera should be mounted on the wall, about 1.5 m to 1.8 m above the ground. Install the LCD TV below the camera.
The camera should not face to the light source directly, to prevent bad experience caused by dazzling light.
Place the whiteboard in the opposite of camera.
Distance between participants and LCD TV is about 4-6 times the height of the screen.
An infrared receiver is located in the camera. Make sure no obstruction is in front of the camera.
The camera should not directly face to the door, the movement of people will affect the camera focus.
4. Conference Room Acoustic Requirements
The ceiling in the hall and walls around conference room are suggested to install acoustic panels, and use double deck glass or curtain, in order to
heighten an effect of sound insulation and sound-absorbing.
LCD TV LCD TV
Recommended height 1.5m-1.8m

Deployment Solutions of Yealink Audio Devices
Video conferencing system supports different audio input devices according to the conference requirements. Such as CP960 conference phone, CPW90
wireless expansion mic or CPE90 wired expansion mic. Deployment solutions for different audio input devices are as follows:
Far away from the noise source when installing
conference phone (such as air conditioner or computer
host).
CP960 conference phone should be placed in the center
of all participants, make sure that all participants are
within the scope of pickup.
If you need to connect an expansion microphone, the
arrangement of microphones should make the sound
field to be evenly distributed, then it will avoid echo
from microphone.
CP960 conference phone supports 360-degree audio
pickup at a radius of up to 6 meters.
CPW90 wireless expansion microphone supports
360-degree audio pickup at a radius of up to 3 meters.
Place the CPW90 on a stable surface and keep it away
from obstacles so that it can pick up sounds effectively.
The CPW90 should be less than 20 meters distant from
the conference phone, and isn’t disturbed by obstacles.
CP960 Conference Phone
r=6 m
CPW90
r=3 m
360-degree audio pickup
r=3 m
360-degree audio pickup
CPW90
CP960 Conference Phone

Connect Dual Display Devices to VC800 Codec
CP960 conference phone provides two MIC ports.
Please choose any one to connect as required.
When audio pickup range is more than 6 meters, two
CPE90 wired expansion mics can be connected to the
MIC ports on the CP960 conference phone to pick up
sound effectively.
The scope indicated by the dotted line has the best
effect. If you cannot achieve good effect at your seat,
you can move the mic to a suitable place.
CPE90 wired expansion mic supports 360-degree audio
pickup at a radius of up to 3 meters.
CPE90
L=1.8m L=1.8m
r=3 m
360-degree audio pickup
CPE90
CP960 Conference Phone
r=3 m
360-degree audio pickup
Locate the HDMI ports on the VC800 codec, and
connect them to the display ports on the display device
with the supplied HDMI cables.

Connect the Projector to VC800 Codec
Locate the HDMI port on the VC800 codec, and
connect it to the video input port on the projector with
the supplied HDMI cable.
Connect the sound system to the Line Out port on the
VC800 codec.
Connect the Sound System to VC800 Codec
Sound System
Line out