Pitney Bowes SendPro Mailstation User manual

Shipping & Mailing
Postage Meters
SendPro® Mailstation
User Guide
US English Edition
SV63352 Rev B
April 03, 2020

©2020 Pitney Bowes Inc.
All rights reserved. This book may not be reproduced in whole or in part in any fashion or stored in a
retrieval system of any type or transmitted by any means, electronically or mechanically, without the
express written permission of Pitney Bowes.
The use of this information by the recipient or others for purposes other than the training of customers on
Pitney Bowes equipment may constitute an infringement of intellectual property rights of Pitney Bowes,
and Pitney Bowes assumes no responsibility for any such use of the information.
We have made every reasonable effort to ensure the accuracy and usefulness of this manual. However,
we cannot assume responsibility for errors or omissions or liability for the misuse or misapplication of our
products.
Except as provided in writing, duly signed by an officer of Pitney Bowes, no license either express or
implied, under any Pitney Bowes or third party’s patent, copyright or other intellectual property rights is
granted by providing this information.

The SendPro® Mailstation User Guide is designed to assist in the daily operations of your device. Use
this book as a reference, as it includes system operating procedures.
Version History
Document Part Number Release Date Comments
SV63352 Rev. A December 2019 Initial release
SV63352 Rev. B April 2020 Periodic update for additional features and clarity
Other Resources
This section identifies other resources that may be helpful when working with the SendPro® Mailstation.
Related Documentation
Refer to the SendPro Mailstation Support site for the most current documentation.
About this Book
Pitney Bowes User Guide April 2020 3

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1 - Using your device
Parts of the machine 7
Connections on the back of the device 8
Connecting the scale 9
Setting up a wired network connection 10
Setting up a wireless (WiFi) network
connection 10
Navigating the Home screen 11
Printing postage 12
Sending international mail 12
Sending Certified Mail 13
Printing a USPS shipping label 13
Using the scale 14
Zeroing the scale 14
Entering weight manually 15
Adding postage 15
Changing your USPSpayment method 15
Printing reports 15
Replacing the ink cartridge 16
Creating a security PIN 17
Changing your security PIN 17
Disabling the security PIN 18
Flashing power button 19
2 - Safety
Safety information 21
Table of Contents
Pitney Bowes User Guide April 2020 5

1 - Using your device
In this section
Parts of the machine 7
Connections on the back of the device 8
Connecting the scale 9
Setting up a wired network connection 10
Setting up a wireless (WiFi) network connection 10
Navigating the Home screen 11
Printing postage 12
Sending international mail 12
Sending Certified Mail 13
Printing a USPS shipping label 13
Using the scale 14
Zeroing the scale 14
Entering weight manually 15
Adding postage 15
Changing your USPSpayment method 15
Printing reports 15
Replacing the ink cartridge 16
Creating a security PIN 17
Changing your security PIN 17
Disabling the security PIN 18
Flashing power button 19

Parts of the machine
Item Description
1 Printer tray
2 Ink access cover
3 Touchscreen display
4 Scale (may be positioned left, right, or behind the device on the optional stand)
5 Power button and indicator lamp
Using your device
Pitney Bowes User Guide April 2020 7

Connections on the back of the device
Item Description
1 USB port, type A for the external scale
2 USB port, type B. This port is inactive and will not support any devices.
3 AC power cable connection. Use only the provided power cable.
4 USB port cover
5 RJ45 (Ethernet) port for a LAN connection.
Using your device
Pitney Bowes User Guide April 2020 8

Connecting the scale
1. Plug the scale into the USB port in the back of the machine.
2. Close the cover, allowing the cable to run through the channel under the cover.
3. Position the scale on the left or right side of the device, using the guide pins to hold it in place, OR
Place the scale on the optional stand in back of the device.
Using your device
Pitney Bowes User Guide April 2020 9

Setting up a wired network connection
1. Tap the Settings (gear) icon.
2. Tap Network Settings.
3. Tap Change Network Settings.
4. Tap Wired.
5. Tap Done.
Setting up a wireless (WiFi) network connection
1. Tap the Settings (gear) icon.
2. Tap Network Settings.
3. Tap Change Network Settings.
4. Tap Wireless.
5. Tap Select Wireless Network.
6. Choose your WiFi network from the list. If your WiFi network is hidden, tap Add Network to add it.
7. Enter your WiFi password.
8. Tap Connect.
9. Tap Continue.
If you are unable to connect to the internet, if you get authentication errors, or you are unsure of the
correct settings for your network, check with your IT department.
Using your device
Pitney Bowes User Guide April 2020 10

Navigating the Home screen
The Home screen on the SendPro Mailstation provides the starting point for printing postage.
Item Description
1 Mail type
2 Weight received from the scale. Tap here to enter weight manually.
3 Postage balance. Tap here to refill postage.
4 Settings (gear) icon.
Using your device
Pitney Bowes User Guide April 2020 11

Printing postage
1. Place your envelope on the scale, or enter the weight manually.
2. Insert the letter into the device, pushing in all the way to the back and right. The device will clamp
the letter and print postage. The power button will flash while the device is printing.
3. When the device finishes printing, remove the letter. Do not pull the letter out of the machine while
the power button is flashing.
Sending international mail
In order to send international mail, you must set the destination country.
1. Place your envelope on the scale, or enter the weight manually.
2. Tap the Destination area of the screen.
3. Using the on-screen keyboard, type the first letter of the destination country, then tap Search.
4. Select the country from the list. You may have to scroll using the arrows.
5. The Home screen will show the two-letter code for the destination country. To reset the destination
to US, tap Reset.
Using your device
Pitney Bowes User Guide April 2020 12

6. Insert the letter into the device, pushing in all the way to the back and right. The device will clamp
the letter and print postage. The power button will flash while the device is printing.
7. When the device finishes printing, remove the letter. Do not pull the letter out of the machine while
the power button is flashing.
If you need further assistance, please use the Contact Us options below.
Sending Certified Mail
Use SendPro® Online to send Certified Mail® instead of your SendPro mailstation device.
Using a browser on your PC, go to sendpro.pitneybowes.com. Log into your PB account and print your
postage from there.
Related topics
lSending Certified Mail when printing USPS stamps in SendPro Online
lSending Certified Mail with USPS shipping labels in SendPro Online
Printing a USPS shipping label
You can print a USPS shipping label in SendPro Online for Priority Mail, First-Class Package Services,
large envelopes over 13oz, and large envelopes needing Extra Services.
Using your device
Pitney Bowes User Guide April 2020 13

Using a browser on your PC, go to sendpro.pitneybowes.com. Log into your PB account and print your
postage from there.
Related topics
lPrinting a shipping label in SendPro Online
Using the scale
You can use the scale with the deck flipped vertically or horizontally.
1. Place the letter on the scale.
2. The weight will be displayed on the device.
Zeroing the scale
1. Tap the Weight section of the Home screen.
2. Tap Zero Scale.
Using your device
Pitney Bowes User Guide April 2020 14

Entering weight manually
1. Tap the Weight section of the Home screen.
2. Enter the weight using the number pad.
3. Tap Apply.
Adding postage
1. In the Home screen, tap the Postage icon .
2. Enter the amount of postage you want to add to your device.
3. Tap Add Postage.
Changing your USPSpayment method
You can change your USPSpayment method in SendPro Online.
Using a browser on your PC, go to sendpro.pitneybowes.com. Log into your PB account and print your
postage from there.
Related topics
lChanging your USPS payment method in SendPro Online
Printing reports
To view and print your reports, go to SendPro® Online on a computer.
Related topics
Viewing your history in SendPro Online
Exporting a history report from SendPro Online
Using your device
Pitney Bowes User Guide April 2020 15

Replacing the ink cartridge
1. Tap Replace Ink on the screen.
2. Lift the ink door by pulling up on the tab.
3. Remove the ink cartridge.
Caution: Do not touch the metal parts; they may be hot. Do not shake the ink
cartridge; this may cause ink to spill.
Using your device
Pitney Bowes User Guide April 2020 16

4. Remove the shipping tape from the new ink cartridge.
5. Push the ink cartridge into the slot until it clicks.
6. Close the cover and follow the prompts on the screen.
Creating a security PIN
A security PIN lets you restrict access to this device. You'll be prompted to enter the PIN when the device
is powered up or when awakes. Follow these steps to create a security PIN.
On the Home screen, tap the settings (gear) icon.
1. Tap Security PIN.
2. Tap Yes, Create PIN.
3. Enter a four-digit PIN.
4. Verify the PIN.
If you need further assistance, please use the Contact Us options below.
Changing your security PIN
A security PIN lets you restrict access to this device. You'll be prompted to enter the PIN when the device
is powered up or when awakes. Follow these steps to change your security PIN.
Using your device
Pitney Bowes User Guide April 2020 17

On the Home screen, tap the settings (gear) icon.
1. Tap Security PIN.
2. Tap Change Security PIN.
3. Enter your current PIN.
4. Enter a new four-digit PIN
5. Verify the PIN.
If you need further assistance, please use the Contact Us options below.
Disabling the security PIN
A security PIN lets you restrict access to this device. You'll be prompted to enter the PIN when the device
is powered up or when awakes. Follow these steps to disable your security PIN.
On the Home screen, tap the settings (gear) icon.
1. Tap Security PIN.
2. Tap the On icon.
3. Enter your PIN.
4. In the confirmation screen, tap Yes.
5. Verify the PIN.
If you need further assistance, please use the Contact Us options below.
Using your device
Pitney Bowes User Guide April 2020 18

Flashing power button
The power button lamp will indicate what your device is doing. Most of these actions are normal for your
device and require no action on your part.
The button is What this means What to do
White, steady (no flashing) The device is ready
White, flashing The device is initializing, printing, shutting down,
or in a cleaning cycle
Wait until the action is finished
Blue, one flash every two
seconds, dark screen
The device is in sleep mode. Press the power button or tap
the touchscreen
Blue, two quick flashes every two
seconds
The device is downloading software Wait until the action is finished
Blue, rapid flashing The lift motor is too hot Wait until the button returns to
steady white.
Red, flashing Internal error Call Pitney Bowes
If you need further assistance, please use the Contact Us options below.
Using your device
Pitney Bowes User Guide April 2020 19

2 - Safety
In this section
Safety information 21