Sharp MX-B201D User manual

NETWORK EXPANSION KIT
OPERATION GUIDE
MODEL
MX-NB11

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INTRODUCTION
The optional network expansion kit (MX-NB11) enables the machine to be used as a network printer and a network
scanner.
Warranty
While every effort has been made to make this operation guide as accurate and helpful as possible, SHARP
Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to
change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related
to the use of this operation guide.
Trademark Acknowledgments
• Sharpdesk is a trademark of Sharp Corporation.
•Microsoft
®, Windows®, Windows®2000, Windows®XP, Windows Server®2003, Windows Server®2008,
Windows Vista®, Windows®7 and Internet Explorer®are registered trademarks or trademarks of Microsoft
Corporation in the U.S.A. and other countries.
• Macintosh is a trademark of Apple Inc., registered in the U.S. and other countries.
• Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered trademarks or trademarks of
Adobe Systems Incorporated in the United States and other countries.
• Netscape Navigator is a trademark of Netscape Communications Corporation.
• PCL is a trademark of the Hewlett-Packard Company.
• PostScript is a registered trademark of Adobe Systems Incorporated.
• All other trademarks and copyrights are the property of their respective owners.
SOFTWARE LICENSE
The SOFTWARE LICENSE will appear when you install the software from the CD-ROM. By using all or any portion
of the software on the CD-ROM or in the machine, you are agreeing to be bound by the terms of the SOFTWARE
LICENSE.
• This manual refers to the digital multifunctional system MX-B201/MX-B201D as "the machine".
• This manual only explains features that can be used when the optional network expansion kit is installed. For
information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices,
and other copier-related information, please refer to your operation guide for the machine.
• The machine's default settings and default settings for the printer function can be changed using the user
programs. For more information, see the operation guide for the machine.
• The explanations in this manual assume that the person who will install the product and the users of the
product have a working knowledge of Microsoft Windows or Mac OS.
•
For information on the operating system, please refer to your operating system manual or the online Help function.
• The explanations of screens and procedures in this manual are for Windows Vista
®
in Windows
®
environments and
Mac OS X v10.4 in Macintosh environments. The screens may vary in other versions of the operating systems.
• This manual refers to the Reversing Single Pass Feeder as the "RSPF".
• Where "XX-XXXX" appears in this manual, please substitute the name of your model.
• The PS3 expansion kit (MX-PK10) mentioned in this manual is an option.
• The explanations in this manual are based on the North American version of the software. Versions for other
countries and regions may vary slightly from the North American version.
To use the machine as a PS printer, the PS3 expansion kit (MX-PK10) must be installed. After installing the
expansion kit, the product key (password) must be entered in "Product Key Setting" in the Web page (this is only
required once). Please consult your dealer for the product key to be entered.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
Note

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CONTENTS
INTRODUCTION ............................................... 2
1
BEFORE INSTALLATION
CD-ROMS AND SOFTWARE ........................... 6
●CD-ROMS IN THE NETWORK EXPANSION
KIT ...................................................................6
●SYSTEM REQUIREMENTS ............................7
●SOFTWARE REQUIREMENTS.......................7
USER PROGRAMS FOR THE NETWORK
EXPANSION KIT............................................... 8
2
SETUP IN A WINDOWS ENVIRONMENT
INSTALLING THE SOFTWARE ....................... 9
●USING THE MACHINE WITH A USB
CONNECTION.................................................9
●CONNECTING A USB CABLE ......................11
●USING THE MACHINE AS A NETWORK
PRINTER .......................................................12
●SHARING THE PRINTER USING WINDOWS
NETWORKING ..............................................14
●INSTALLING THE PRINTER STATUS
MONITOR ......................................................16
●INSTALLING THE PS DISPLAY FONTS.......17
USING THE PPD FILE.................................... 18
CONFIGURING THE PRINTER DRIVER ....... 19
3
SETUP IN A MACINTOSH ENVIRONMENT
MAC OS X....................................................... 20
4
PRINTING FROM WINDOWS
BASIC PRINTING ............................................23
●IF THE TRAY RUNS OUT OF PAPER
DURING PRINTING...................................... 24
●CANCEL A PRINT JOB ................................ 24
●WHEN "PAPER SOURCE" IS SET TO
"AUTO SELECT"........................................... 24
OPENING THE PRINTER DRIVER FROM THE
"START" BUTTON ..........................................25
PRINTER DRIVER SETTINGS ........................26
TWO-SIDED PRINTING...................................27
●PAMPHLET STYLE ...................................... 28
PRINTING MULTIPLE PAGES ON ONE
PAGE ...............................................................29
FITTING THE PRINTED IMAGE TO THE
PAPER .............................................................30
ROTATING THE PRINT IMAGE
180 DEGREES.................................................31
PRINTING A WATERMARK............................32
●HOW TO PRINT A WATERMARK................ 32
PRINTING TEXT AND LINES/GRAPHICS IN
BLACK.............................................................33
●PRINTING TEXT IN BLACK ......................... 33
●PRINTING LINES AND VECTOR
GRAPHICS IN BLACK .................................. 33
5
PRINTER UTILITIES (WINDOWS)
PRINTER UTILITY ...........................................34
●BEFORE USING THE PRINTER STATUS
MONITOR ..................................................... 34
USING THE PRINTER UTILITY ......................35
●STARTING UP THE PRINTER UTILITY....... 35
●USING THE PRINTER UTILITY ................... 35
●CHANGING THE PRINTER STATUS
MONITOR SETTINGS .................................. 35
●CHECKING THE PRINTER STATUS ........... 36

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6
PRINTING FROM MACINTOSH
BASIC PRINTING ........................................... 37
●IF THE TRAY RUNS OUT OF PAPER
DURING PRINTING.......................................38
●CANCEL A PRINT JOB .................................38
●WHEN "PAPER FEED" IS SET TO "AUTO
SELECT"........................................................38
7
WEB FUNCTIONS IN THE MACHINE
ABOUT THE WEB PAGES............................. 39
●HOW TO ACCESS THE WEB PAGE AND
VIEW HELP ...................................................39
ABOUT THE WEB PAGES (FOR USERS) .... 40
CONFIGURING THE PRINTER CONDITION
SETTINGS....................................................... 41
●HOW TO CONFIGURE THE SETTINGS ......41
●PRINTER CONDITION SETTING MENU......42
●PRINTER CONDITION SETTINGS ...............42
ABOUT THE WEB PAGES
(FOR THE ADMINISTRATOR) ....................... 44
PROTECTING INFORMATION
PROGRAMMED IN THE WEB PAGE
([Passwords])................................................. 45
KEY OPERATOR PROGRAMS...................... 46
●CONFIGURING A SETTING IN THE KEY
OPERATOR PROGRAMS.............................46
●KEY OPERATOR PROGRAMS.....................47
E-MAIL STATUS AND E-MAIL ALERT
SETTINGS....................................................... 48
●INFORMATION SETUP.................................48
●SMTP SETUP ................................................48
●STATUS MESSAGE SETUP .........................49
●ALERTS MESSAGE SETUP .........................49
8
BEFORE USING THE SCAN TO USB AND
NETWORK SCANNER FUNCTION
ABOUT THE SCAN TO USB AND NETWORK
SCANNER FUNCTION ....................................50
SETTINGS AND PROGRAMMING
REQUIRED FOR THE NETWORK SCANNER
FEATURE ........................................................51
●HOW TO ACCESS THE WEB PAGE AND
VIEW HELP .................................................. 51
ABOUT THE WEB PAGE (FOR USERS) .......52
●STORING SCANNING SETTINGS -
Scan to USB ................................................. 53
●STORING SCANNING SETTINGS -
Network Scanning ......................................... 54
●STORING DESTINATIONS .......................... 55
ABOUT THE WEB PAGE
(FOR THE ADMINISTRATOR) ........................60
●BASIC SETTINGS FOR NETWORK
SCANNING ................................................... 61
●VARIOUS SERVER SETTINGS ................... 62
●PROTECTING INFORMATION
PROGRAMMED IN THE WEB PAGE
([Passwords]) ................................................ 63
9
USING THE NETWORK SCANNER FUNCTION
BASIC TRANSMISSION PROCEDURE..........64
●TRANSMISSION METHODS FOR SCAN TO
E-MAIL .......................................................... 66
●IMAGE ORIENTATION AND STANDARD
ORIGINAL LOADING ORIENTATION .......... 68
●HOW TO ENTER CHARACTERS ................ 68
10
TROUBLESHOOTING
TROUBLESHOOTING .....................................69
●CHECK THE CONNECTIONS...................... 69
●REMOVING THE SOFTWARE ..................... 71
●DISPLAY MESSAGES.................................. 71
●IF YOUR E-MAIL IS RETURNED ................. 71
●IMPORTANT POINTS WHEN USING SCAN
TO E-MAIL .................................................... 72

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11
SHARPDESK CD-ROM (for Windows)
SOFTWARE PROGRAMS.............................. 73
●SHARPDESK (Desktop Document
Management Software)..................................73
●NETWORK SCANNER TOOL .......................73
●SHARP TWAIN AR/DM .................................73
USER'S GUIDES FOR SOFTWARE
PROGRAMS ................................................... 74
INSTALLING THE SOFTWARE
PROGRAM...................................................... 75
●INSTALLING SHARPDESK AND
NETWORK SCANNER TOOL .......................75
●INSTALLING SHARP TWAIN AR/DM ...........76
UNINSTALLING THE SOFTWARE
PROGRAM...................................................... 76
●UNINSTALLING THE SOFTWARE PROGRAM
FROM THE CONTROL PANEL.....................76
12
SPECIFICATIONS
PRINTER SPECIFICATIONS.......................... 77
SCANNER SPECIFICATIONS........................ 78
PRINTER DRIVER SPECIFICATIONS ........... 79

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1BEFORE INSTALLATION
CD-ROMS AND SOFTWARE
CD-ROMS IN THE NETWORK EXPANSION KIT
The network expansion kit contains the following two CD-ROMs: "Software CD-ROM" and "Sharpdesk".
"Software CD-ROM"
The "Software CD-ROM" containsthe following software programs(PC-Fax):
Software for Windows
•Printer driver
These allow the machine to be used as a printer.
- PCL6 printer driver
The machine supports the Hewlett-Packard PCL6 printer control languages.
- PS printer driver
The PS printer driver supports the PostScript 3 page description language developed by Adobe Systems
Incorporated.
- PPD driver
The PPD driver enables the machine to use the standard Windows PS printer driver.
•Scanner driver
The scanner driver allows you to use the scanning function of the machine withTWAIN-compliant and
WIA-compliant applications.
•Printer Status Monitor
This allows you to check the status of the network printer on your computer screen.
•Button Manager
Button Manager allows you to use the scanner menus on the machine to scan a document.
Software for Macintosh
•PPD file
This is the printer description file which enables the machine to be used as a PostScript 3 compatible printer.
The PS3 expansion kit is required to use the machine in a Macintosh environment.
"Sharpdesk" CD-ROM (for Windows)
Sharpdesk is a desktop document management application that makes it easy to start applications and file
documents and images.
For information on the "Sharpdesk" CD-ROM and the procedure for installing Sharpdesk, see "SHARPDESK
CD-ROM (for Windows)" (p.73).
The Printer Status Monitor on the "Software CD-ROM" cannot be used when the machine is
connected to your computer by a USB.
Caution

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BEFORE INSTALLATION
SYSTEM REQUIREMENTS
Before installing the software described in this manual, make sure that your computer satisfies the following
requirements.
*1Printing is not possible in MS-DOS mode.
*2Only available through Web page release.
SOFTWARE REQUIREMENTS
The following requirements must be met to use the software described in this manual.
Windows Macintosh
Operating system*1Windows 2000 Professional, Windows XP Professional,
Windows XP Home Edition, Windows Server 2003,
Windows Vista, Windows Server 2008, Windows 7
Mac OS X v10.2.8*2
Mac OS X v10.3.9*2
Mac OS X v10.4.11
Mac OS X v10.5 to 10.5.8
Mac OS X v10.6 to 10.6.4
Computer type IBM PC/AT compatible computer
Equipped with a USB port and a 10Base-T/100Base-TX
LAN board.
An environment in which
any of the operating
systems listed above can
fully operate (including
Macintosh computers with
an Intel processor).
Display 1,024 x 768 resolution (SVGA) with 256 colours or higher
(32,000 colours (16 bit) or higher is recommended)
Other hardware
requirements
An environment that allows any of the above operating
systems to fully operate.
Operating system
environment Software Required expansion kits
Windows PCL6 printer driver –
PS printer driver,
PPD driver
PS3 expansion kit
Printer Status Monitor –
Macintosh Macintosh PPD driver PS3 expansion kit

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USER PROGRAMS FOR THE
NETWORK EXPANSION KIT
When the network expansion kit is installed in the machine, the following programs are added to the user programs
for Print mode.
The IP address and other network settings are configured using these user programs.
Additional user programs for Print mode
The procedure for selecting a user program setting is explained in "SELECTING A SETTING FOR A USER
PROGRAM" in the operation guide for the machine.
Note
Program
number Program name Settings (factory default settings appear in bold) Explanation
4 ENABLE TCP/IP 1: YES
2: NO
This program must be enabled to use the
machine on a TCP/IP network. "IP ADDRESS
SETTING" must also be configured.
This program is initially enabled (factory default
setting).
5 ENABLE DHCP 1: YES
2: NO
If "YES" is selected (factory default setting) and
the machine is connected to a TCP/IP network,
the IP address will be acquired automatically.
If you will manually assign an IP address using
"IP ADDRESS SETTING", select "NO".
6 IP ADDRESS
SETTING
• IP ADDRESS
• SUBNETMASK
•DEFAULTGATEWAY
This program is used to set the IP address (IP
address, Subnet Mask, and Gateway) of the
machine when TCP/IP protocol is used on the
network.
When "ENABLE DHCP" is selected, the machine
will obtain an IP address automatically. This is
the factory default setting.

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2
SETUP IN A WINDOWS
ENVIRONMENT
INSTALLING THE SOFTWARE
USING THE MACHINE WITH A USB CONNECTION
1The USB cable must not be connected
to the machine. Make sure that the
cable is not connected before
proceeding.
If the cable is connected, a Plug and Play window
will appear. If this happens, click the "Cancel"
button to close the window and disconnect the
cable.
2Insert the CD-ROM into your
computer's CD-ROM drive.
3Click the "start" button, click "My
Computer" ( ), and then double-click
the CD-ROM icon ( ).
• On Windows Vista/7, click the "Start" button,
click "Computer", and then double-click the
CD-ROM icon.
• On Windows 2000, double-click "My
Computer", and then double-click the CD-ROM
icon.
4Double-click the "setup" icon ( ).
On Windows Vista/7, if a message screen
appears asking you for confirmation, click "Allow".
5The "SOFTWARE LICENSE" window
will appear. Make sure that you
understand the contents of the
software license, and then click the
"Yes" button.
6Read the "Readme First" in the
"Welcome" window and then click the
"Next" button.
7To install all of the software, click the
"Standard" button and go to step 11.
To install particular packages, click
the "Custom" button and go to next
step.
• If you need to use a different connection method after installing the software using a USB or network
connection, you must first uninstall the software and then install it using the new connection method.
• In the following explanations it is assumed that the mouse is configured for right hand operation.
• The scanner feature only works when using a USB cable.
• If an error message appears, follow the instructions on the screen to solve the problem. After the problem is
solved, the installation procedure will continue. Depending on the problem, you may have to click the "Cancel"
button to exit the installer. In this case, reinstall the software from the beginning after solving the problem.
Note
The cable will be connected in step 12.
Note
You can show the "SOFTWARE LICENSE"
in a different language by selecting the
desired language from the language menu.
To install the software in the selected
language, continue the installation with that
language selected.
Note

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SETUP IN A WINDOWS ENVIRONMENT
8Click the "MFP Driver" button.
Click the "Display Readme" button to show
information on packages that are selected.
9The files required for installation of
the MFP driver are copied.
Follow the on-screen instructions.
When "The installation of the SHARP software is
complete." appears, click the "OK" button.
10
You will return to the window of step
8. If you wish to install Button
Manager, click the "Button Manager"
button.
If you do not wish to install Button Manager, click
the "Close" button and go to step 12.
Installing the Utility Software
11
When installing is finished, click the
"Close" button.
A message will appear instructing you to connect
the machine to your computer. Click the "OK"
button.
12
Make sure that the power of the
machine is turned on, and then
connect the USB cable (p.11).
Windows will detect the machine and a Plug and
Play screen will appear.
13
Follow the instructions in the plug and
play window to install the driver.
Follow the on-screen instructions.
This completes the installation of the software.
If you installed Button Manager, set up Button
Manager as explained in machine's Operation Guide.
• If you are using Windows Vista or 7 and a
security warning window appears, be sure
to click "Install this driver software
anyway".
• If you are running Windows 2000/XP and
a warning message appears regarding
the Windows logo test or digital signature,
be sure to click "Continue Anyway" or
"Yes".
After the installation, a message prompting
you to restart your computer may appear. In
this case, click the "Yes" button to restart
your computer.
Caution
Note
• If you are using Windows Vista or 7 and a
security warning window appears, be sure
to click "Install this driver software
anyway".
• If you are running Windows 2000/XP and
a warning message appears regarding
the Windows logo test or digital signature,
be sure to click "Continue Anyway" or
"Yes".
After the installation, a message prompting
you to restart your computer may appear. In
this case, click the "Yes" button to restart
your computer.
• If you are using Windows Vista or 7 and a
security warning window appears, be sure
to click "Install this driver software
anyway".
• If you are running Windows 2000/XP and
a warning message appears regarding
the Windows logo test or digital signature,
be sure to click "Continue Anyway" or
"Yes".
Caution
Note
Caution