Yealink RoomCast Zoom Edition User manual

Yealink RoomCast Zoom
Edition User Guide V1.0

Contents
RoomCast Wireless Casting Device..........................................................3
Hardware Overview............................................................................................................................. 3
Getting Started.............................................................................................4
Deployment and Connection............................................................................................................... 4
Signing in to a Zoom Rooms Account................................................................................................5
Digital Signage.................................................................................................................................... 7
How to Enable or Disable Digital Signage............................................................................... 7
How to Add Content to a Location, Floor, or Room.................................................................8
Digital Signage Content Management................................................................................................ 8
WPP20 Presentation................................................................................................................ 8
Zoom Direct Sharing................................................................................................................ 9
Zoom Sharing Key....................................................................................................................9
Configurations on the Web........................................................................ 9
Signing in to the Web User Interface................................................................................................10
Basic Settings....................................................................................................................................10
Customizing the Home Screen.............................................................................................. 11
LED Indicator.......................................................................................................................... 11
Network Settings............................................................................................................................... 11
Connecting to a Wireless Network.........................................................................................12
Wi-Fi Hotspot.......................................................................................................................... 12
System Settings.................................................................................................................................14
Firmware Update.................................................................................................................... 14
System Diagnostic.................................................................................................................. 15
Resetting the RoomCast to Factory Settings....................................................................................15

| RoomCast Wireless Casting Device | 3
RoomCast Wireless Casting Device
As an enterprise-level wireless presentation system, Yealink RoomCast allows you to share screens to a
connected display through Yealink Wireless Presentation Pod, Zoom Direct sharing, and Zoom sharing
key to display clear meeting information. With Yealink RoomCast, you can realize easy screen sharing and
efficient collaboration.
This guide introduces the deployment, connection, usage, and configuration (on the web) of Yealink
RoomCast.
•Hardware Overview
Hardware Overview
No. Port Name Description
1 DC12V port Connect to the power source via a power adapter.
2 Internet port Connect to the network device.
Support connecting to an IEEE 802.3af compliant PoE switch.
3 HDMI port Connect to a screen/projector for displaying video images.
4 USB port Connect to touch device, Yealink Wireless Presentation Pod, keyboard,
mouse, and so on.
5 Security Slot Allow you to connect a universal security cable to the RoomCast, so you
can lock it down. RoomCast cannot be removed when locked.
6LED Indicator Display the status of RoomCast.

| Getting Started | 4
Related tasks
LED Indicator
Getting Started
This section intends to walk you through installing RoomCast and using RoomCast to share screens.
•Deployment and Connection
•Signing in to a Zoom Rooms Account
•Digital Signage
•Digital Signage Content Management
Deployment and Connection
Note: You can connect the RoomCast to a wired network or Wi-Fi.
Related tasks
Connecting to a Wireless Network
Signing in to the Web User Interface

| Getting Started | 5
Signing in to a Zoom Rooms Account
After you power on the RoomCast for the first time and connect it to a wired network, you can sign in to a
Zoom Rooms account.
About this task
Note: Connect a mouse or touch screen to the RoomCast to control it.
Procedure
1. Select Sign In in the top-left corner.

| Getting Started | 6
2. Do one of the following to sign in:
• Go to https://zoom.us/pair to sign in to your Zoom Rooms account and enter the pairing code to sign
in.
• Select Email and sign in to your Zoom Rooms account from the RoomCast.
• Select Activation Code and use the activation code to sign in.

| Getting Started | 7
Note: Get the activation code from Zoom Rooms portal room/device list.
• Select Deployment Code and use the deployment code to sign in.
Note: Get the deployment code from your administrator.
Digital Signage
Digital signage allows you to share images, videos, or websites on your Zoom Rooms screen when the
room is not in a Zoom meeting. You can also create digital signage only rooms, for displaying content
without deploying a full Zoom Room. If you add multiple images or websites to display, it will rotate through
them and you can designate how long each displays. You can also set how long before and after scheduled
meetings the content displays. Content can be set at a room, floor, location, or account level.
This section will only introduce enabling or disabling digital signage and adding content to a location, floor
or room. For more information, see Zoom Rooms Digital Signage.
•How to Enable or Disable Digital Signage
•How to Add Content to a Location, Floor, or Room
How to Enable or Disable Digital Signage
You can enable or disable digital signage by toggling the setting in the Display Signage tab. If you disable
digital signage, your existing content and settings will be saved for later use.
Procedure
1. Sign in to the Zoom web portal.
2. In the navigation menu, click Room Management then Zoom Rooms.
3. Click a location, floor, or room in the left-side hierarchy. For example, if you want to edit all rooms on a
particular floor, click the floor name in the hierarchy.
4. Click the Edit button next to the location, floor, or room name.
Note: To edit all rooms in the account, select the first option in the hierarchy with the HQ icon,
then click Account Settings.
5. Click the Digital Signage tab.
6. Verify that the Digital Signage toggle is turned on.

| Getting Started | 8
How to Add Content to a Location, Floor, or Room
You can also add content directly to a location, floor, or room. This content will not be added to the
centralized content library.
Procedure
1. Sign in to the Zoom web portal.
2. In the navigation menu, click Room Management then Zoom Rooms.
3. Click a location in the room hierarchy that you want to edit. For example, if you want the same content
for all rooms on a particular floor, click the Floor name in the hierarchy.
4. Click the Edit button next to the location you chose. You can do this on an account level, a location
level, a floor level, or a room level.
•For the entire account: Go to Zoom Rooms and click on Account Settings.
•For a location: Go to Zoom Rooms and click on the name of the location. Click on Edit at the top.
•For a floor: Go to Zoom Rooms and click on the arrow next to the location. Click on the name of
the floor from the list. Click on Edit at the top.
•For a room: Go to Zoom Rooms and click on the name of the location on the left. Click on the
name of the floor from the list. Click on Edit to the right of the room name.
5. Click the Digital Signage tab.
6. Scroll to the Content List, then click Add Content.
7. Click one of these tab to select content to add:
Note: You can select several items across multiple tabs.
•My Computer: Browse your computer to locate files and upload them. You can also drag and drop
files from your system's file manager.
•Instructions: Select pre-loaded images that explain the basics of the Zoom Room controller.
•Content Library: Select images or URLs that have been uploaded to the content library.
•Zoom Assets: Select Zoom Phone call queue analytics wallboards to add.
•Playlist: Select digital signage playlists you created.
•URL: Enter a URL to display a website; for example, http://zoom.us. You can also enter a URL from
a video streaming service to display an external video.
8. Click Add Items.
9. Optional: Follow the instructions for changing content settings and the name, duration, and order of the
content.
10.Click Save.
Digital Signage Content Management
You can share your screen using Yealink Wireless Presentation Pod (WPP20), Zoom direct sharing, or
Zoom sharing key.
•WPP20 Presentation
•Zoom Direct Sharing
•Zoom Sharing Key
WPP20 Presentation
Before you begin
Make sure you have paired WPP20 with the RoomCast and connected WPP20 to the PC which is powered
on.

| Configurations on the Web | 9
Procedure
Do one of the following:
• On the WPP20, press the presentation button to share the full screen of the PC.
• On the Yealink Wireless Presentation Pod software, click Advanced Share. Select the window you want
to share and then click Start Sharing.
Zoom Direct Sharing
You can use the Zoom desktop client for macOS or Windows to share your screen. The Zoom desktop
client can detect the ultrasonic signal generated by the RoomCast within 5 meters. This allows you to share
your screen without the sharing key.
Before you begin
Make sure that you have turned on the feature of Automatic direct sharing using ultrasonic proximity
signal from the Zoom web portal.
Procedure
Start or join a Zoom meeting, select Share screen from the Zoom desktop client or mobile app.
You can also start sharing screen when you are not in a meeting.
Zoom Sharing Key
You can use the Zoom desktop client for macOS or Windows to share your screen.
Procedure
1. Start or join a Zoom meeting, select Share screen from the Zoom desktop client or mobile app.
You can also start sharing screen when you are not in a meeting.
2. Enter the sharing key displayed in the top-right corner of the screen connected to the RoomCast.
Configurations on the Web
This section introduces how to go to the web user interface of RoomCast and configure the basic, network,
and system settings.
•Signing in to the Web User Interface
•Basic Settings
•Network Settings
•System Settings
•Resetting the RoomCast to Factory Settings

| Configurations on the Web | 10
Signing in to the Web User Interface
Procedure
1. On the RoomCast Home screen, go to Settings > System Settings (enter the Room Passcode you
set on the Zoom web portal) > About > IPv4.
Tip: To get the Room Passcode, follow the steps below:
a. Sign in to the Zoom web portal.
b. Go to Room Management > Zoom Rooms.
c. Click Edit beside the room associated with this RoomCast.
d. In the tab of Account Profiles, locate to Room Passcode.
e. Click the eye icon to view the password.
2. Open a web browser and enter the IP address of RoomCast.
3. Enter the username and password (the default admin username is admin and password is 0000 ) and
click Login.
4. After signing in, set the time, network, and password according to the quick setup.
The quick setup will pop up automatically when you sign in to the web user interface for the first time.
You can also click Quick Setup in the bottom-right corner to open it.
Basic Settings
This section introduces how to share screens, customize the home screen, and control the LED indicator.
•Customizing the Home Screen
•LED Indicator

| Configurations on the Web | 11
Customizing the Home Screen
You can customize the language, meeting room name or others for the home screen of RoomCast.
Procedure
1. On the web user interface, go to Basic > On-Screen.
2. Configure and save the following settings:
Parameter Description
On-Screen Language Set the RoomCast display language.
Meeting Room Name/Host
Name
Set the device name of RoomCast or the name of the meeting room
that the RoomCast locates in.
Display Resolution Set the resolution of the RoomCast output image.
Default: auto. The available resolution you can select varies from
the screen you connect. RoomCast will automatically select a best
resolution to fit the connected screen.
Display Wi-Fi Name Enable or disable the home screen to display the RoomCast Wi-Fi
name.
Default: enabled.
Display Wi-Fi Password Enable or disable the home screen to display the RoomCast Wi-Fi
password.
Default: enabled. This parameter is available only when you enable the
Display Wi-Fi Name.
LED Indicator
You can enable or disable the LED indicator of RoomCast.
Procedure
1. On the web user interface, go to Basic > LED Control.
2. Enable or disable the LED Indicator.
Status Description
Red In idle mode
Green Working
Off Powered off
Network Settings
This section introduces how to connect the RoomCast to a wireless network and how to useRoomCast to
provide a Wi-Fi Hotspot.
•Connecting to a Wireless Network
•Wi-Fi Hotspot

| Configurations on the Web | 12
Connecting to a Wireless Network
You can both connect the RoomCast to a wired network or a wireless network.
Procedure
1. On your web user interface, go to Network > Wireless Network > Connect to Exiting Network.
2. Click Scan Wireless Network to search for the wireless network.
3. Select the desired wireless network and connect the RoomCast to it.
If the network is protected with password, enter its password.
4. Click Confirm to connect.
The display device prompts that the RoomCast is connected to a wireless network.
Note: The feature of Connect to Exiting Network is enabled by default. If you disable this
feature, the RoomCast cannot connected to a wireless network.
Related tasks
Signing in to the Web User Interface
Wi-Fi Hotspot
You can set the parameters of the Wi-Fi hotspot provided RoomCast.
Procedure
1. On your web user interface, go to Network > Wireless Network > Wi-Fi Hotspot.

| Configurations on the Web | 13
2. Configure and save the following settings:
Parameter Description
Wi-Fi Hotspot Enable or disable the Wi-Fi hotspot.
Default: enabled.
Band Configure the frequency of the Wi-Fi hotspot.
• 2.4G
• 5G
Default: 5G.
Network Name Configure the name of the Wi-Fi hotspot.
Note: if you change the above parameter, you need to unplug and plug
WPP20 to connect it to the RoomCast to refresh the Wi-Fi setting. Besides,
you need to reconnect the devices connected to the Wi-Fi Hotspot provided by
the RoomCast.
Password Configure the password of the Wi-Fi hotspot.
Note: if you change the above parameter, you need to unplug and plug
WPP20 to connect it to the RoomCast to refresh the Wi-Fi setting. Besides,
you need to reconnect the devices connected to the Wi-Fi Hotspot provided by
the RoomCast.

| Configurations on the Web | 14
Parameter Description
Channel Configure the channel of the Wi-Fi hotspot.
• Auto
• 36
• 40
• 48
• 149
• 153
• 157
• 161
• 165
Default: auto.
LAN IP Address Configure the generation type of Wi-Fi hotspot address.
•Auto - generate the address segment of the Wi-Fi hotspot automatically.
The default network segment is 192.168.144.X.
•Manual - if the auto generated network segment conflicts with the one you
use, you can change the network segment, for example.
Default: auto.
Network Isolation Enable or disable the network isolation.
Default: disabled. Generally, the devices connected to the Wi-Fi Hotspot
provided by the RoomCast can access the internet. However, if you enable this
feature, those devices can only share screens but cannot access the internet.
System Settings
This section introduces how to set the power and update schedule for the RoomCast.
•Firmware Update
•System Diagnostic
Firmware Update
•Automatic Update
•Manual Update
Automatic Update
If you enable this feature, the RoomCast will check whether a new version is available at a specific time
each day. If it is, the RoomCast will automatically upgrade to the new version.
Procedure
1. On the web user interface, go to System > Update > Update Schedule.
2. Enable Automatic Update.
3. Set the Update Time and click Confirm.

| Configurations on the Web | 15
Manual Update
Procedure
1. On the web user interface, go to System > Update > Manually Update.
2. Click Select File beside Device Firmware and upload the firmware you want.
Note: You can obtain the latest firmware from Yealink support.
System Diagnostic
The RoomCast uses log files to record events. When it has some problems, you can export the log files
and send them to Yealink technical support to troubleshoot. You can export the log files to your computer or
log servers.
Procedure
1. On the web user interface, go to System > System Diagnostic.
2. Set the Local Log Level and Syslog Level to 6.
3. Click Start beside Export All Diagnostic Files and perform the steps to cause the issue.
4. Click Stop after reproducing the issue and click Export to export the diagnostic files.
Resetting the RoomCast to Factory Settings
Procedure
Do one of the following to reset the RoomCast to factory settings:

| Configurations on the Web | 16
•From the web user interface
a. Sign in to the web user interface of the RoomCast
b. Go to System > Back & Restore.
c. Click Reset to Factory Settings.
•Use a mouse or touch screen connected to the RoomCast
a. Go to Settings > System Settings > Debug.
b. Enter the admin password.
c. Select Reset to factory.
•Reset Button
a. Locate the Reset button on the back of your RoomCast.
b. With the RoomCast powered on, use the pointed end of a paperclip or similar object to press and
hold the Reset button for a few seconds.
c. Wait for the RoomCast to fully reset and power back on.