Pitney Bowes DM200i Series Manual

Digital Mailing System
DM100i and DM200i series
Operator Guide
UK, ROI, Channel Islands &
Isle of Man Version

iSDC570F
Table of Contents
Chapter 1 Introduction
About Your Digital Mailing System.....................................1-2
About IntelliLink™..............................................................1-2
Postal Requirements .........................................................1-3
What's in this Book ............................................................1-4
Safety ................................................................................1-5
Specifications ....................................................................1-6
Chapter 2 Getting to Know Your Machine
Machine Features–Front ...................................................2-2
Control Panel.....................................................................2-4
Machine Features–Rear ....................................................2-6
Chapter 3 Running Mail
Before You Begin...............................................................3-2
Checklist ............................................................................3-2
Home Screen.....................................................................3-2
Selecting Postage .............................................................3-3
Keying in the Postage Directly ................................... 3-4
Entering Weight Manually ......................................... 3-4
Using the Weighing Platform...................................... 3-4
Selecting an Account to Track Postage.............................3-6
Printing an Ad and/or Text Message..................................3-6
Checking and Clearing the Batch Count ..........................3-7
Checking the Batch Count ......................................... 3-7
Printing a Record of the Batch Count ........................ 3-7
Clearing the Batch Count........................................... 3-7
Printing Mail.......................................................................3-8
Printing Options .................................................................3-9
Bypass Printing - Seal Envelope Only ..................... 3-10
Printing Date and Time on Incoming Mail ................ 3-10
Printing Ad, Date and Time on Incoming Mail ...........3-11
Printing Ad Only ........................................................3-11

ii SDC570F
Table of Contents
Chapter 4 Normal and Custom Presets
What is a Preset? ..............................................................4-2
Normal Preset ...................................................................4-2
Selecting the Normal Preset ...................................... 4-3
Viewing the Normal Preset......................................... 4-3
Defining New Values for Normal Preset..................... 4-3
Custom Presets ................................................................4-4
Selecting a Custom Preset ....................................... 4-4
Viewing Custom Preset.............................................. 4-4
Defining a New Custom Preset.................................. 4-5
Editing a Custom Preset Name.................................. 4-6
Deleting a Custom Preset .......................................... 4-6
Chapter 5 Adding Postage/Connecting to Data Centre
Adding Postage .................................................................5-2
Connecting Your System to an Analogue Phone Line .......5-2
Checking Funds (Postage) Available in Machine ..............5-2
Checking Your Postage by Phone® Account Balance ......5-3
Adding Postage .................................................................5-3
Printing a Funds (Postage) Report ....................................5-4
Downloads from the Data Centre to Your Machine ...........5-4
System Update ......................................................... 5-5
Ad/Postal Inscriptions ................................................ 5-5
Software Update (mandatory).................................... 5-5
Postal Code Update (mandatory) .............................. 5-5
Postal Inspection (mandatory) ................................... 5-5
Postal Rate Update (mandatory) ............................... 5-6
Connecting to the Data Centre (other than for Postage)...5-7
Text Messages.................................................................3-12
What is a Text Message?......................................... 3-12
Selecting a Text Message ........................................ 3-12
Viewing a Text Message .......................................... 3-12
Creating a Text Message ......................................... 3-13
Delete a Text Message............................................. 3-13
Edit a Text Message................................................. 3-14

iiiSDC570F
Table of Contents
Chapter 6—System Options
System Options .................................................................6-2
Basic Options ....................................................................6-3
Advancing the Date on the Machine .......................... 6-3
Setting the Machine to Today's Date.......................... 6-3
Adjusting the Contrast of the Display)........................ 6-3
Turning Features On and Off ..................................... 6-4
Setting the Time, Timeouts and Auto Date Advance.. 6-5
Setting Postage Funds Warnings............................... 6-8
Setting Lock Code and Password.............................. 6-9
Setting Scale Options ...............................................6-11
Connecting to Data Centre ...................................... 6-13
Advanced Options ...........................................................6-18
Meter Withdrawal ..................................................... 6-18
Chapter 7—Maintenance
Replacing the Ink Cartridge/Printhead...............................7-2
Filling the Optional Moistener ............................................7-6
Maintaining the Optional Moistener ..................................7-7
Removing the Moistener Brush.................................. 7-7
Removing the Holder and Wick ................................. 7-9
Running Print Tests .........................................................7-10
Test Print .................................................................. 7-10
Purge ........................................................................7-11
Replacement............................................................ 7-12

iv SDC570F
Table of Contents
Chapter 8 Troubleshooting
Getting Help.......................................................................8-2
Display Messages .............................................................8-2
Power Problems ................................................................8-2
Printing Problems ..............................................................8-3
Feeding Problems .............................................................8-3
Display Problems...............................................................8-4
Problems Adding Postage .................................................8-4
Moistening Problems .........................................................8-5
Viewing System Configuration Levels ...............................8-6
Chapter 9 Supplies and Options
Options ..............................................................................9-2
Integrated Weighing Platform..................................... 9-2
Moistener ................................................................... 9-2
Postal Advertisements/Inscriptions ............................ 9-2
Departmental Accounting........................................... 9-2
How to Order .....................................................................9-2
Chapter 10 Reports
Overview of Reports ........................................................10-2
Printable Reports.............................................................10-2
Add Postage Report................................................. 10-2
Single Account Report ............................................. 10-3
Multi-Account Summary Report ............................... 10-3
Register (Funds) Report .......................................... 10-4
Configuration Report................................................ 10-4
Error Report ............................................................. 10-5

vSDC570F
Table of Contents
Chapter 11—Departmental Accounting
Overview of the Accounting Feature .........................11-2
Turning On Accounting (if purchased).......................11-3
Turning Off Accounting..............................................11-3
Creating an Account..................................................11-4
Editing an Account/Setting Up Account Passwords ..11-5
Turning On Account Passwords................................11-6
Turning Off Account Passwords................................11-6
Selecting an Account ................................................11-7
Displaying Account Totals .........................................11-7
Clearing an Account..................................................11-8
Clearing all Accounts ................................................11-9
Deleting an Account ................................................11-10
Appendix A—How to Enter Text
Glossary

vi SDC570F
Table of Contents

1-1SDC570F
1 • Introduction
This chapter lists the key features of your mailing
system, tells you what's in this book, and presents
important safety information.
About Your Digital Mailing System........................1-2
About IntelliLink™.................................................1-2
Postal Requirements ............................................1-3
What's in this Book ...............................................1-4
Safety ...................................................................1-5
Specifications .......................................................1-6

1-2 SDC570F
1 • Introduction
About Your Digital Mailing System
Your digital mailing system's advanced features include:
• Space-saving, compact footprint
• Large, easy-to-read display shows system status and prompts
you through setup operations
• Semi-automatic envelope feeding, transport, and auto-eject
• Automatic date advance
• Keyboard-selectable ad slogans (if used)
• Convenient, one-button postage-adding via Postage by Phone®
(requires analogue phone line)
• Stacker neatly stacks finished envelopes
• Ink jet printer provides clear, crisp imprints
• Integrated weighing platform weighs mail pieces (must have
rating option to function - see below)
• Integrated rating feature calculates correct postage (if used)
• Date and time stamp for use on incoming mail or on sensitive
documents
• Optional accounting feature tracks postage costs by department
(certain models only)
• Password protection limits access to authorised personnel
• Report printing capability provides hard-copy records of your
postage transactions
• In-line moistener wets and seals envelopes (certain models only)
• USB communication port for exporting report data to a PC (future
feature)
NOTE: Although this guide describes all the features listed
above, your DM100i/DM200i Series is a configurable system and
availability of the features will depend on your model, options
purchased and your country requirements. Inclusion within this
guide does not guarantee availability of a particular model or
feature within your country.

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1 • Introduction
Postal Requirements
The meter on your mailing machine is licensed by your Postal
Authority and you must follow some basic requirements.
• Mail must have the correct date and postage amount in the
meter stamp.
• If you move to another address, you must update the Postal
Authority records. Call your local machine supplier for advice.
• Each time you add postage to the machine, the Data Centre
automatically performs a postal inspection. If the interval between
inspections is more than 60 days, your machine's display prompts
"Inspection Due." Perform an inspection as instructed in Chapter
5, Adding Postage to satisfy the inspection requirement. If the
interval between inspections is more than 90 days, the display
prompts "Inspection Required." You won't be able to use your
mailing system until you add postage or connect to the Data Centre.
• The tape sheets for putting postage on larger items must
conform to postal specifications. For best performance, obtain tape
sheets direct from your machine supplier.
What is IntelliLink™
Your mailing system takes full advantage of IntelliLink™, your digital
gateway to an entire suite of services and information that can move
your mail more efficiently and enhance your business performance.
IntelliLink™ technology gives you the ability to:
Add postage funds conveniently via internal modem
You can add funds to your machine electronically via the Postage by
Phone® system (requires an analogue phone line).
Download Postal Rate Updates
The latest postal rates are downloaded precisely when you need
them.
Add Features On Demand
You can easily download envelope ads, postal inscriptions (if
used), and optional product enhancements such as departmental
accounting.
Keep Your System Current
Software download capability means you'll always have the latest
version of your machine's operating system.

1-4 SDC570F
1 • Introduction
What's in this Book
This Introduction describes the key features of your mailing system
and provides material and equipment specifications. It also includes
important safety notes.
Chapter 2, Getting to Know Your System explains the purpose and
shows the location of each control and machine feature. Please read
this section carefully. It provides a foundation for the instructions in
later sections of this book.
Chapter 3, Running Mail explains how to process mail. The
operations covered here are the ones you'll use most often.
Chapter 4, Normal and Custom Presets explains the Normal and
Custom Presets feature for saving commonly-used settings on your
machine.
Chapter 5, System Setup provides step-by-step instructions for
customising system operation to suit your own needs.
Chapter 6, Adding Postage explains how to add postage funds to your
system using the Postage by Phone® service. It's easy! All you have
to do is press a button.
Chapter 7, Maintenance explains how to check print quality and take
care of the moistener and tape feeder.
Chapter 8, Troubleshooting explains how to fix common problems and
tells you what error messages mean.
Chapter 9, Supplies and Options lists the supplies available for your
mailing system and explains how to order them. It also describes
options that add to the versatility of your mailing system and
enhances the productivity of your mailroom.
Chapter 11, Reports provides you with a description of reports you
can print on your system.
Chapter 11, Accounting Setup provides instructions for setting up the
optional accounting feature.
Appendix A, Glossary has a small glossary that explains some of the
terms unique to the world of mailing. We think you'll find it helpful.

1-5SDC570F
1 • Introduction
Safety
Follow the normal safety precautions for all office equipment:
• Use only Pitney Bowes approved supplies, in particular aerosol
dusters. Improper storage and use of aerosol dusters or
flammable aerosol dusters can cause an explosive-like condition
that could result in personal injury and/or property damage.
Never use aerosol dusters labeled flammable and always read
instructions and safety precautions on the duster label.
• To obtain supplies, please contact our Supply Line™ to place
orders. Material Safety Data Sheets can be obtained on the web
or from our Supply Line™. Refer to the Contact Information List
for more information.
• Use the power cord supplied with the machine and plug it into
a properly grounded wall outlet located near the machine and
easily accessible. Failure to properly ground the machine can
result in severe personal injury and/or fire.
• Avoid touching moving parts or materials while the machine is
in use. Keep hands, loose clothing, jewellery and long hair away
from all moving parts.
• Do not remove covers or defeat safety interlock switches. Covers
enclose hazardous parts that should only be accessed by
properly trained service personnel. Immediately report to service
any damaged or non-functioning components that renders the
unit unsafe.
• Place the unit in an accessible location to allow for proper
venting of the equipment and to facilitate servicing.
• The power cord wall plug is the primary means of disconnecting
the machine from the AC supply.
• Do not use an adapter plug on the line cord or wall outlet.
• Do not remove the ground pin from the line cord.
• Avoid using wall outlets that are controlled by wall switches, or
shared with other equipment.
• Do not route the power cord over sharp edges or trap between
furniture.
• Ensure there is no strain on the power cord and that it does not
become jammed between the equipment, walls or furniture.
• Be certain the area in front of the wall receptacle into which the
machine is plugged is free from obstruction.

1-6 SDC570F
1 • Introduction
Specifications
Equipment
Size of Base Model:
215 mm H x 345 mm W x 400 mm D
Size of Base Model with Scale:
230 mm H x 345 mm W x 400 mm D
Size of Base Model with Scale and Moistener:
230 mm H x 470 mm W x 400 mm D
Stacker:
The stacker adds 265mm to the width of the system
Weight: 6.8 kg, approximate.
Power Requirements: 100-240 VAC, 50/60Hz. 1.0A
Communications Ports: 1 USB; 1 RJ-11.
Operating Temperature: 4°C to 42°C
LCD Display: 4 lines, 20 characters long.
Throughput: Up to 40 letters per minute (dependent on model) with
no moistener; Somewhat less with optional moistener.
Actual throughput will vary, depending on the material used, machine
condition, use of moistener, and the skill of the operator.
Print Resolution: 600 x 400 dpi
• Before clearing a stoppage, be sure machine mechanisms come
to a stop.
• When removing stalled material, avoid using too much force to
protect against minor personal injury and damaging equipment.
• To prevent overheating, do not cover any vent openings.
• Operation of this equipment without periodic maintenance will
inhibit optimum operating performance and could cause the
equipment to malfunction. Contact your machine supplier for
required service schedule.
• Read all instructions before attempting to operate the equipment.
• Use this equipment only for its intended purpose.
• Always follow the specific occupational safety and health
standards for your workplace.

1-7SDC570F
1 • Introduction
Print Image Area: at least 25.4 mm x 170 mm
Ink Cartridge Capacity: 35ml
Tape Sheets: self-adhesive type, dual tape sheets
Internal Ad Storage; up to 20.
Departmental Accounting: Number of accounts available based on
the amount purchased and model.
Meter Specifications
Republic of Ireland Models:
Maximum Imprint: €99.99
Maximum Credit Setting: €9,950.00
Setting Increment: €50
Reset Type: Postage by Phone
Piece Count: Up to 8 digits (nonresettable)
UK, Channel Islands and Isle of Man Models:
Maximum Imprint: £99.99
Maximum Credit Setting: £9,950.00
Setting Increment: £50
Reset Type: Postage by Phone
Piece Count: Up to 8 digits (nonresettable)
All Pitney Bowes postage meters are manufactured in accordance
with Postal Authority Standards. This includes ascending register
security, which will lock the ascending registers when the first frank
takes the most significant digit of the ascending register to 9.
It is certified that the Mailing System complies
with all applicable directives of the European Union.
The system has been designed to work on all Pan-European
Analogue Telecommunication Networks.
For a formal Declaration of Conformity please contact
Compliance Engineering on [phone].

1-8 SDC570F
1 • Introduction
IMPORTANT: For best results, always make
sure your material conforms to our published
specications.
Material (see figure below)
Minimum Size:127 mm x 76 mm
Maximum Size: 381 x 330 mm
Minimum Flap Depth: 22 mm
Maximum Flap Depth: 76 mm
Minimum Thickness: 0.18 mm
Maximum Thickness: 9.5 mm
Maximum Stack Height for Mail: 60 mm
381mm
76mm
330mm
127mm
76mm
22mm
Maximum
Minimum

2-1SDC570F
2 • Getting to Know Your System
Machine Features–Front ......................................2-2
Control Panel........................................................2-4
Machine Features–Rear.......................................2-6
In this chapter you'll find out where everything is and
what it does.

2-2 SDC570F
2 • Getting to Know Your System
3
Machine Features–Front
NOTES:
• Some models have a smaller weighing platform and do not have
the storage drawer.
• The moistener is an option on certain models only.
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2-3SDC570F
2 • Getting to Know Your System
1. Control Panel—allows you to enter and setup information on
your machine.
2. Top Cover—opens up to allow replacement of the ink cartridge.
See Chapter 7, Maintenance for instructions.
3. Weighing Platform—allows you to weigh and calculate postage
of a mail piece based on the service selected.
4. Stacker Tray—allows the neat stacking of finished mail pieces.
5. Operator Guide Slot —allows you store the Operator Guide for
easy access.
6. LED—lights green when your system is on; lights orange when
your system is in "sleep" mode.
7. Transport Release Lever (two position)
Home - transport rollers engaged for processing mail (normal)
Released - transport rollers disengaged so you can clear a
stalled mail piece. NOTE: The machine won't process mail when
left in the released position.
8. Feed Deck—supports your envelope, post card or tape sheet as
it passes under the printer mechanism.
9. Moistener (certain models only)—applies sealing fluid to the
envelope flap. You can seal envelopes or leave them unsealed,
depending on how you feed them.
10. Storage Drawer (certain models only)—for storage of
supplies, etc.

2-4 SDC570F
2 • Getting to Know Your System
Control Panel
1. Screen Selection Keys—allows you to select a line (one key
for each line) on the operator display. Whenever the left arrow
(◄) occupies the first position in one of the display lines, you may
press the corresponding Screen Selection key to select that line.
2. Operator Display—shows the current status of your system and
prompts you through all setup operations in a four line LCD.
3. Page Up/Page Down (Scroll Keys)—allows you to scroll up and
down through menu choices in the operator display. If a Page/
Up/Down key is lit, it indicates additional choices are available in
a menu (up or down, depending on key) and that Page Up/Down
key can be pressed to access these further choices.
4. Lock/Power Key—Dual function. Prevents unauthorised use of
your system. If lock feature is setup and machine is in "sleep
mode"; entering your four-digit password unlocks (awakens) the
machine. Also allows you to power up or power down machine.
5. Yes/Enter and No Keys—allows you to confirm an operation or
answer “Yes” or "No" to a prompt. The Yes key also functions as
the Enter key for data entry.
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