NEC UNIVERGE Aspire UX Assembly instructions

Basic Operation Guide

© 2013-2014 NEC Corporation
No part of this manual shall be reproduced or altered without any written permission of NEC Corporation.

Preface
This manual explains the
basic operation on your
NEC telephone.
1

2
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3
Appendix
ڦTurning Off a Lamp That Is On or
Flashing
ڦEntering Characters
20
21
22
24
25
26
28
32
34
38
39
Using the Telephone
More Conveniently
ڦRedialing the Last Telephone Number
Dialed
ڦPre-dialing, Then Placing a Call
ڦMaking a Call without lifting the
Handset
ڦAutomatically Redialing until the
Outside Party Answers
ڦUsing Touch-Tone Telephone
Services
ڦPlacing a Call with a Speed Dial
Number
ڦOne-Touch Operation
ڦHaving a Conference over the
Telephone
ڦUsing a Commercially Available
Telephone
< Repeat Dial >
<Pulse to Tone Conversion >
< Last Number Redial >
<Preset Dial >
<Hands-free Call >
< Speed Dial >
<Conference >
<Single-Line Telephone >
Let's go
ahead
with that.
What do you
think?
I agree.
Good.
Four-party conference
"Conf"

4
Safety Precautions for Using the System
– Read All of the Following Precautions –
The following lists the precautions that you must observe to ensure the correct use of this product, and to prevent
damage to property or injury to yourself and bystanders.
Indicates that ignoring this warning could result in serious injury or
even death.
WARNING :
Indicates that ignoring this caution could lead to injury or damage to
property.
CAUTION:
WARNING CAUTION
Do not put any object containing liquid, such as a vase
or flowerpot, or any small metallic object on or near
this product. The entry of liquid or a foreign object
into this product could result in fire, electric shock, or
failure.
Persons other than installation or maintenance
personnel should never open the cover of the main
unit. Touching the inside of the unit presents a serious
risk of electric shock or injury.
NOTES
• AvoidusingyourtelephonenearaTV,radio,orinastrongmagneticfield.Doingsocoulddamagetheunit.
• Avoidusingyourtelephonenearadevicethatgenerateshigh-frequencynoisesuchasahigh-frequencysewing
machine or electric welding machine. Doing so could damage the unit.
Cleaning the telephone
Wipe the telephone with a soft dry cloth.
If the dirt is difficult to remove, wipe it off with a soft cloth moistened with diluted neutral dishwashing detergent and
squeezed tightly. Never use alcohol, benzine, thinner, or other chemicals or chemical cloths.

5
Keys and Display Indication on the Telephone
Using Each keys
Here,explanationsaregivenbytakinganIPmulti-linetelephonewith24keysasanexample.
Hold Answer Call
Recall Feature
Transfer Speaker
Clear Menu
Redial
Clear Menu
Use the Exit key to interrupt the soft key operation.
Use the soft keys for operations such as selecting an item on the display when checking
the call history, finding a destination registered with its speed dial number, or setting
functions.
Use the Help key to display the function you have registered for a function key.
Use a function key to call a trunk line. You can also register a Telephone number or extension number
to a function key so that you can call that number with one-touch operation. Similarly, you can assign a
function to a key, allowing you to perform that function with one-touch operation.
Soft keys
Exit key
Help key
Recall key
Speaker key (with a lamp)
Transfer key
Clear key
Cursor key
Enter key
Menu key
Feature key (with a lamp)
Function keys (with lamps)
Speaker
Keypad
Large lamp
This lamp flashes when a trunk or intercom call is received. If new message is received for your
voice mail box when the optional Voice Mail feature is activated, the lamp also flashes.
Display
See the next page.
Microphone
Use the microphone
when using the unit for
making a hands-free call,
without lifting the
handset.
Press the Hold key to hold a call.
Hold key
Answer key (with a lamp)
Call key (with a lamp)
Press the Answer key to answer a trunk call.
The Answer lamp flashes when an incoming call is received
from outside.
Press the Call key to seize a trunk line.
Press the Feature key to set functions.
Press the Transfer key to transfer a call to
another person.
Use the Clear key while operating the
menu when you want to returnto the
previous state by one.
Use the Menu key to display the local
menu of the telephone.
Press the Recall key to disconnect a
trunk call without replacing the handset
or to use the Call Waiting Service.
Press the Speaker key to make a hands-free
call without lifting the handset.
< Up/Down keys (volume) >
Use the volume keys to control the volume of
the person with whom you are talking, as well
as the ringing volume. These keys are also
used to control the display contrast.
< Right key (Directory the telephone book) >
Use the Right key to display the screen of
the center telephone book, speed dial -
common, speed dial - group or directory
the extension.
Use the Enter key to display the short-cut
menu and determine the selected item in
the menu.
< Left key (Redial) >
Press the Left key to redial the last number
dialed, to search for a number in the redial
history or incomming call history, or to
place a call using the speed dial function.
Redial
Exit
Help
Microphone lamp
This lamp remains on while the microphone is active.
MIC

6
Keys and Display Indication on the Telephone
Display
The information that appears on the display differs depending on the operation being performed with the telephone, as
follows.
The Information displayed initially appears in Japanese.
•The following examples show that they will appear so after the display is changed to English version.
•Note that the initial display will change depending on the settings made when the telephone is installed.
•ThedisplayindicationdisplaysofthefollowingisanexampleofDigitalmulti-linetelephone.
Idle
Placing a trunk call
Trunk call in progress
Number of the
trunk line in use Destination
telephone number
Number of the
trunk line in use
Talking
duration
ňŅŊŁijijĴ
ijĴĵĶķĸĹĺ
ŎŌŐŎŁĿĿŋŊł
ňŅŊŁijijĴijĸ¦Ķij
ijĴĵĶķĸĹĺ
ŎŌŐŎŁĿĿŋŊł
Destination
telephone number
8/
ĵÜĴœŁŀĵ¦ĴijŌʼn
Ĵijij
ňşũŪŀşŨŅĿʼnŌŨťŝ
#
$
%
&
¥#KEQP
¥$&CVG&C[QHVJGYGGM6KOG
¥%'ZVGPUKQPPWODGTPCOG
¥&5QHVMG[OGPW
Placing an extension call
Intercom call in progress
ĸÜĴœŁŀĵ¦ĴijŌʼn
ĿĽňňŅŊŃǭLJǞȖĴĵij
ŏ¾ŒŏŐŁŌʼnŏŃĊ
Destination
extension number
or user name
Calling
indication
Destination
extension number
or user name
Talking
indication
ĸÜĴœŁŀĵ¦ĴijŌʼn
ŐĽňŇŅŊŃŐŋǭLJǞȖĴĵij
ĿŋŊł

7
Controlling the Volume and Display Contrast
Controlling the volume
Loud
Soft
Volume keys
Redial
Redial
If the person you are talking with is either too
loud or hard to hear, you can control the
volume.
When the call is disconnected, the volume is
returned to the level as it was.
Press the volume keys as needed while
you are talking over the telephone.
Controlling the handset volume
You can control the speaker volume.
The volume can be adjusted to one of 14
levels.
Press the volume keys as needed while
using the telephone for making a hands-
free call.
Controlling the speaker volume
You can control the volume of the ringing
tone.
The volume can be adjusted to one of 13
levels.
Press the volume keys as needed while
the telephone is ringing.
Controlling the ringing volume
You can control the volume of the off-hook
signaling that you will hear if the called party
is busy.
Press the volume keys as needed while
you hear the off-hook signaling.
Controlling the off-hook signaling volume
Controlling the ringing volume
changes as well as controlling the
off-hook signaling volume.
Controlling the contrast
Dark
Light
Volume keys
Redial
Redial
You can control the display contrast while the
telephone is idle.
Press the volume keys as needed while
checking to see how the display changes.
Controlling the display contrast
Control the display contrast while
the telephone is idle.
If you try to adjust the display
contrast while the telephone is off-
hook or ringing, you will actually
adjust the handset or ringing volume.
Adjusting the angle of the telephone
Youcanadjustthetelephonetoaneasy-to-useangle.To
do so, adjust the tilt leg on the bottom of the telephone.
zPulling the tilt leg up
Tilt leg
zPushing the tilt leg down

8
A Guide to Use the Panel
Removing the panel
1 Slightly insert a pointed stick or
something into the gap on the right
side of the panel.
2 Lift the panel slightly.
3 Remove the designation sheet.
Designation
sheet
Upper panel
If the panel appears scratched
Depending on how light strikes the panel, you
maynoticescratch-likestreaksaroundthe
holes in the panel. These streaks are formed in
the plastic molding process and have no effect
on the structure or function of the panel. You
can continue to use the panel normally.
What is the designation sheet?
The designation sheet is provided to allow you to
write the likes of the name of a function assigned
to a key, name of a destination telephone number,
and other information to make the telephone easy
to use.
For details, contact your distributor.
Mounting the panel
1 Place the designation sheet on the
telephone so that the keys pass
through the holes in the sheet.
2 Fit the panel on the telephone in
accordance with the keys on the
telephone and press down the four
corners of the panel until it clicks.
Designation
sheet
Upper panel
Mount the panel carefully.
If the panel is misaligned, a key on the panel may
be held down, resulting in a malfunction.
Mounting the speed dial number
card (separately available)
1 Insert the holder into the slot on
the back of the telephone.
2 Mount the speed dial number card
on the holder.
Holder
Holder slot
Back of
the telephone
Speed dial
number card
Cover

9
Placing and
Answering a Call
■Placing a Trunk Call
< Trunk Call > ··10
■Placing an Extension
< Intercom Call > ··11
■ AnsweringaTrunkCall ··········12
■ AnsweringanIntercomCall·····13

10
Placing a Trunk Call
Trunk Call
Pressing the Call key and
placing a call
1 Press .
The Call lamp goes on in green and you hear a
dial tone from the speaker.
2 Dial the destination telephone
number.
3 Lift the handset.
Wait for the outside party to answer.
Pressing a Line key and
placing a call
1 Press Line key .
ALinekeylampgoesoningreenandyouhear
the dial tone from the speaker.
2 Dial the destination telephone
number.
3 Lift the handset.
Wait for the outside party to answer.
What this function does
PressaLinekeyortheCallkeywithoutliftingthe
handset. You will hear a dial tone. You can then dial the
destination telephone number to place a trunk call.
What you can do with this function
The dialed number is displayed, so that you can confirm
that you have dialed correctly. You can also place a trunk
callbyliftingthehandsetandthenpressingaLinekey.
Dial the destination
telephone number.
123
456
789
0
Dial the destination
telephone number.
Line key
123
456
789
0

11
Placing an Extension
Intercom Call
Operation
1 Press .
The Speaker lamp goes on in red and you hear
the dial tone.
2 Dial the destination extension
number.
3 Lift the handset.
Wait for the called person to answer.
What this function does
You can talk to a user on another extension from your
extension. Intercom Call does not incur any telephone
charges.
What you can do with this function
You can place an intercom call by lifting the handset and
then dialing the desired extension number. There is no
need to press the Speaker key.
Dial the destination
extension number.
123
456
789
0

12
Answering a trunk call by
pressing the Answer key
1 A trunk call is received.
You hear the trunk call ringing tone, and both
thelargelampandAnswerlampflashred.
2 Press .
3 Lift the handset.
Talk to the person who is calling you.
Answering a trunk call by
pressing the Line key
1 A trunk call is received.
You hear the trunk call ringing tone, and both
thelargelampandaLinekeylampflashred.
2 Press Line key .
3 Lift the handset.
Talk to the person who is calling you.
What this function does
Upon receiving an incoming call from outside, you can
answerbyeitherpressingtheflashingLinekeyorthe
Answerkey.
What you can do with this function
You can also answer an incoming call by lifting the
handsetandthenpressingtheAnswerorLinekey.
Line key
Answering a Trunk Call

13
A call
from the
manager.
beep!
beep!
Answering a call
1 An intercom call is received.
You hear the intercom call ringing tone and the
large lamp flashes red.
2 Lift the handset.
Talk to the person who is calling you.
What this function does
When the large lamp flashes red and you hear the
intercom call ringing tone, the telephone is receiving an
intercomcall.Liftthehandsetandtalktothepersonwho
is calling you.
What you can do with this function
The extension name of the person calling you is displayed
as you hear the ringing tone. You can check which user is
placing the call before answering.
Answering an Intercom Call

14

15
Holding and
Transferring a Call
■Having the Person Calling You
HoldtheLine < Hold > ··16
■Transferring a Call
< Transfer > ··17

16
Holding a call
1 You are on the conversation.
2 Press .
The person on the other end hears the music on
holdtoneandaLinekeylampflashesgreen.
In the case of an intercom call, the Feature key
lamp flashes green.
3 Replace the handset.
The call is now held.
Resuming a call
1 Lift the handset.
2 Press
Line key
(flashing green).
In the case of an intercom call being held, press
the Feature key.
Talk to the person who is calling you.
What this function does
If you want to have the person who has called you hold
the line, you can have the telephone hold the call while
playing a melody to the person who is waiting. While
the music on hold tone is being played, the person who
has called you cannot hear you. If a call is held for 90
seconds(initialsetting),thetelephoneemitsthelong-hold
attention tone to remind you that a call is still being held.
What you can do with this function
This function is also useful when you transfer a call to
another person.
Transferringacall→Seethenextpage.
Having the Person Calling You Hold the Line
Hold
Talking
Holding the line
A B
(Music on hold tone)
For a
trunk call
For an
intercom call
Resume the call
Line key

17
Mary, you
have a call
from Mr. S.
All right,
thank you.
Line key
Transferring a call to a
person close to you
Example: transfers a trunk call to
after directly giving him
or her a message.
1 is on the conversation.
2 Press .
TheLinekeylampflashesgreen.Theperson
making the call hears the music on hold tone
and the call is held.
3 Replace the handset.
4 Tell the number of the trunk
line on hold.
5 lifts the handset.
6 Press
Line key
(flashing red).
BpressesthekeyasinstructedbyA.
TheLinekeylampchangestogreen.
talks to the person making the call.
What this function does
You can hold an incoming call and transfer it to another
extension.
What you can do with this function
When the person wanted on the telephone is physically
close to you, tell him or her directly and have them pick
up the call.
If the person wanted on the telephone is elsewhere in the
building, call him or her on their extension, tell them that
they have an incoming call, and have them pick up the
call.
Transferring a Call
Transfer
Talking
Holding the line
Tell B
the number of
the trunk line
on hold.
A
B
Outside party
(Music on hold tone)
Talking
Mr. B.
Line key

18
Transferring a Call < Transfer >
Transferring a call to a person
in another part of the building
Example: transfers a trunk call to
using an extension
1 is on the conversation.
2 Press .
TheLinekeylampflashesgreen.
The person making the call hears the music on
hold tone and the call is held.
3 Dial the extension number of .
4 Give a message with an
intercom call.
AgivesCamessage.
C holds the line.
5 Press .
The call on hold is automatically transferred to
C’s line.
talks to the person making the call.
To transfer a call without pressing the
Transfer key
You can set up the telephone during installation
so that a call is transferred when you replace the
handset, eliminating the need to press the transfer
key.
Talking
A
C
Outside party
(Music on hold tone)
Talking
Talking
Holding the line
Dial the extension
number of C.
Ringing
123
456
789
0
Talking
A
C
Outside party
(Music on hold tone)
Talking
Talking
Holding the line
Dial the extension
number of C.
Ringing
123
456
789
0